LegalizeCommission Implementing Regulation (EU) No 612/2013 of 25 June 2013 on the operation of the register of economic operators and tax warehouses, related statistics and reporting pursuant to Council Regulation (EU) No 389/2012 on administrative cooperation in the field of excise duties
COMMISSION IMPLEMENTING REGULATION (EU) No 612/2013
of 25 June 2013
on the operation of the register of economic operators and tax warehouses, related statistics and reporting pursuant to Council Regulation (EU) No 389/2012 on administrative cooperation in the field of excise duties
Article 1
Messages exchanged by means of the computerised system relating to the national and central registers
The structure and the content of messages relating to the registration of economic operators and tax warehouses in the national registers and in the Central Register shall comply with Annex I.
Those messages shall be exchanged by means of the computerised system.
The messages referred to in paragraph 1 shall be exchanged for the following purposes:
(a)notification of modifications of national registers sent by the central excise liaison offices and the liaison departments to the Central Register;
(b)notification of modifications of the Central Register sent to national registers;
(c)requests made by central excise liaison offices and the liaison departments for details of modifications to the Central Register;
(d)requests made by central excise liaison offices and the liaison departments for statistical information extracted from the Central Register;
(e)forwarding by the Commission to the requesting Member States of statistical information extracted from the Central Register.
Where codes are required for the completion of certain data fields in the messages referred to in paragraph 1, the codes listed in Annex II to this Regulation or in Annex II to Regulation (EC) No 684/2009 shall be used.
Article 2
Definitions
For the purposes of this Regulation, the following definitions apply:
(1)‘record’ means an entry in a national register or the Central Register referred to in Article 19(4) of Regulation (EU) No 389/2012;
(2)‘modification’ means the creation, update or invalidation of a record;
(3)‘activation date’ means the date in a record set by the responsible Member State, from which date the record is available for use in electronic verification in all Member States and from which the extracted details thereof are available for consultation for economic operators.
Article 3
Forwarding of modifications to the Central Register by the central excise liaison offices and the liaison departments
Each central excise liaison office or liaison department designated in accordance with Article 4 of Regulation (EU) No 389/2012 shall be responsible for the forwarding of modifications of its national register to the Central Register and for applying modifications to its national register that have been sent from the Central Register or that have been retrieved from the Central Register or both.
The Commission shall establish and maintain a list of the responsible central excise liaison offices or liaison departments on the basis of information provided by the Member States and shall make that list available to Member States.
Each central excise liaison office or liaison department shall forward notifications of any modifications of its national register to the Central Register at the latest on the activation date of the modification. The message to be used for modifications of national registers shall be the ‘Operations on the register of economic operators’ message set out in Table 2 of Annex I.
Article 4
Maintenance of the Central Register and forwarding of modifications to national registers
When receiving an ‘Operations on the register of economic operators’ message from a central excise liaison office or liaison department containing a notification of a modification to a national register the Commission shall verify that the structure and content of the message comply with Table 2 of Annex I.
Where the structure and content of the message referred to in paragraph 1 comply with Table 2 of Annex I, the following actions shall be carried out:
(a)the Commission shall register the modification in the Central Register without delay;
(b)a notification shall be sent to each Member State of which the central excise liaison office or liaison department is registered to receive notifications of modifications using the ‘Operations on the register of economic operators’ message set out in Table 2 of Annex I.
Where the structure or content of the ‘Operations on the register of economic operators’ message referred to in paragraph 1 does not comply with Table 2 of Annex I the Commission shall return the notification to the central excise liaison office or liaison department that forwarded the notification using the ‘Refusal of update of economic operators’ message set out in Table 3 of Annex I, with a reason code specifying the reason for the refusal.
Upon receipt of a ‘Refusal of update of economic operators’ message the central excise liaison office or liaison department shall carry out any necessary corrective action without delay and resubmit the notification.
The central excise liaison office or liaison department of each Member State that is not registered to receive notifications of modifications from the Commission shall request an extract of the modifications applied to the Central Register at least twice a day using the ‘Common request’ message set out in Table 1 of Annex I.
Article 5
Incorporation of modifications into national registers
At least twice a day the central excise liaison office or liaison department of each Member State shall incorporate modifications that have been received from the Central Register into its national register.
The modifications referred to in paragraph 1 shall be available for consultation by the central excise liaison office or liaison department as soon as they have been incorporated into the national register and shall be available for use in electronic verification from the activation date of the modification.
Article 6
Consultation of the Central Register by economic operators
At least twice a day the Commission shall prepare an extract from the Central Register of all active records. In preparing that extract the Commission shall remove any record that is not available for public consultation. The Commission shall also remove from any remaining record all details for each type of economic operator or premises thereof that do not correspond to the descriptions of extracted details of entries laid down in points (a), (b) and (c) of paragraph 3.
Economic operators may request the Commission for extracted details of a record by submitting the unique excise number referred to in point (a) of Article 19(2) of Regulation (EU) No 389/2012.
Where the unique excise number submitted corresponds to an excise number present in the extract of the Central Register the extracted details of the register shall be returned to the economic operator, who has made the request, in the following situations:
(a)if the unique excise number submitted corresponds to a record for an authorised warehouse keeper, a registered consignee or a registered consignor the extract shall contain any of the following:
(i)the textual description of the operator type code (data group 2 e set out in Table 2 of Annex I);
(ii)at least one excise product category code (data group 2.4 a in the ‘Operations on the register of economic operators’ message) or at least one excise product code (data group 2.5 a set out in Table 2 of Annex I);
(iii)a combination of data groups 2.4 a and 2.5 a that is in conformance with the rules contained in the description set out in Table 2 of Annex I;
(iv)information on the operator role code indicating whether a registered consignee or an authorised warehouse keeper is authorised under Article 17(2) of Directive 2008/118/EC to have excise goods moved to a place of direct delivery (data group 2.3 set out in Table 2 of Annex I);
(b)if the unique excise number submitted corresponds to a record for a tax warehouse the extract shall indicate any of the following:
(i)at least one excise product category code (data group 3.4 a set out in Table 2 of Annex I);
(ii)at least one excise product code (data group 3.5 a set out in Table 2 of Annex I);
(iii)a combination of data groups 3.4 a and 3.5 a that is in conformance with the rules contained in the description set out in Table 2 of Annex I;
(c)if the unique excise number submitted corresponds to a registered consignee that falls under point (h) of Article 19(2) of Regulation (EU) No 389/2012 the extract shall in addition to the data provided in point (a) contain the following information:
(i)the expiry date of the authorisation (data group 4 c set out in Table 2 of Annex I);
(ii)whether the authorisation may be used for more than one movement (data group 4 d in Table 2 of Annex I);
(iii)at least one set of temporary authorisation details (data group 4.3 set out in Table 2 of Annex I).
Where there is no correspondence between the unique excise number submitted and the extract of the Central Register the economic operator, who has made the request, shall be informed.
If an economic operator claims that a record relating to his authorisation is missing or is incorrect the Commission shall on request inform him on how to make a request for a correction of the record and provide the contact details of the central excise liaison office or liaison department of the responsible Member State.
Article 7
Statistical information and reports
The statistical information to be extracted by the Commission from the Central Register in accordance with Article 34(5) of Regulation (EU) No 389/2012 shall be the following:
(a)the number of active and inactive economic operators records;
(b)the number of pending expirations of authorisations, being the total number of authorisations that will expire in the following month or in the following quarter;
(c)the types of economic operators, the number of economic operators, by type, and the number of tax warehouses;
(d)the number of authorised economic operators by product and by product category;
(e)the number of modifications to excise authorisations.
On the basis of the statistical information referred to in the first subparagraph the Commission shall prepare a monthly report for the Member States.
Any central excise liaison office or liaison department may request the Commission to prepare a specific statistical report on the central register. That request shall be made using the ‘Common request’ message set out in Table 1 of Annex I. The Commission shall reply by using the ‘SEED statistics’ message set out in Table 4 of Annex I.
Article 8
Time limit for processing notifications of national register modifications and common requests
Within two hours of receipt of a notification of a modification of a national register the Commission shall process that modification in accordance with Article 4.
Within two hours of receipt of a ‘Common Request’ message set out in Table 1 of Annex I, the Commission shall provide the requested information to the requesting central excise liaison office or liaison department.
Article 9
Availability
The Central Register and the national registers shall be available at all times.
Article 10
Limit to service obligations
The service obligations of the Commission and the Member States laid down in Articles 8 and 9 do not apply under the following duly justified circumstances:
(a)the Central Register or a national register is unavailable due to hardware or telecommunication failures;
(b)network problems occurs which are not under the direct control of the Commission or the Member State concerned;
(c)force majeure;
(d)scheduled maintenance notified at least forty-eight hours before the planned start of the maintenance period.
Article 11
Entry into force
This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.
Articles 8, 9 and 10 shall apply from 1 January 2015.
This Regulation shall be binding in its entirety and directly applicable in all Member States.
ANNEX I
ELECTRONIC MESSAGES USED FOR THE MAINTENANCE OF THE REGISTER OF ECONOMIC OPERATORS EXPLANATORY NOTES
1.The data elements of the electronic messages used for the purpose of the computerised system are structured in data groups and, where applicable, data subgroups. Details regarding the data elements and their use are presented in the tables of this Annex, in which:
(a)column A provides the numeric code (number) attributed to each data group and data subgroup; each subgroup follows the sequence number of the data (sub)group of which it forms part (for example: where the data group number is 1, one data subgroup of this group is 1.1 and one data subgroup of this subgroup is 1.1.1);
(b)column B provides the alphabetic code (letter) attributed to each data element in a data (sub)group;
(c)column C identifies the data (sub)group or data element;
(d)column D provides each data (sub)group or data element with a value indicating whether the insertion of the corresponding data is:
(i)‘R’ (Required), meaning that the data must be provided. When a data (sub)group is ‘O’ (Optional) or ‘C’ (Conditional), data elements within that group can still be ‘R’ (Required) when the competent authorities of the Member State have decided that the data in this (sub)group must be completed or when the condition applies;
(ii)‘O’ (Optional), meaning that the insertion of the data is optional for the person submitting the message (the consignor or consignee) except where a Member State has stipulated that the data are required in accordance with the option provided for in column E for some of the optional data (sub)groups or data elements;
(iii)‘C’ (Conditional), meaning that the use of the data (sub)group or data element depends on other data (sub)groups or data elements in the same message;
(iv)‘D’ (Dependent), meaning that the use of the data (sub)group or data element depends on a condition which cannot be checked by the computerised system, as provided for in columns E and F;
(e)column E provides the condition(s) for data whose insertion is conditional, specifies the use of the optional and dependent data where applicable and indicates which data must be provided by the competent authorities;
(f)column F provides explanations, where necessary, concerning the completion of the message;
(g)column G provides:
(i)for some data (sub)groups a number followed by the character ‘x’ indicating how many times the data (sub)group can be repeated in the message (default = 1);
(ii)for each data element, except for data elements indicating the time or the date or both, the characteristics identifying the data type and the data length. The codes for the data types are as follows:
—a alphabetic;
—n numeric;
—an alphanumeric.
The number following the code provides the admissible data length for the data element concerned. The optional two dots before the length indicator mean that the data have no fixed length, but can have up to a number of digits, as specified by the length indicator. A comma in the data length means that the data can hold decimals, the digit before the comma provides the total length of the attribute, and the digit after the comma provides the maximum number of digits after the decimal point.
(iii)for data elements indicating the time or the date or both, the mention ‘date’, ‘time’ or ‘dateTime’, meaning that the date, the time or the date and time must be given using the ISO 8601 standard for representation of dates and time.
2.The following abbreviations are used in the tables of this Annex:
(a) e-AD : electronic administrative document;
(b) ARC : administrative reference code;
(c) SEED : System for Exchange of Excise Data (the electronic database referred to in Article 19(1) of Regulation (EU) No 389/2012;
(d) CN Code : Combined Nomenclature Code.
3.The following definitions are used in the tables of this Annex:
(a)‘Start Date’ means ‘Authorisation Start Date’ or ‘Validity Start Date’;
(b)‘End Date’ means ‘Authorisation End Date’ or ‘Validity End Date’;
(c)‘Authorisation Start Date’ means the date from which an economic operator is authorised by the responsible Member State to produce, store, send or receive excise goods under duty suspension;
(d)‘Authorisation End Date’ means the date from which an economic operator is no longer authorised by the responsible Member State;
(e)‘Validity Start Date’ means the date from which the premises of an economic operator have been declared by the responsible Member State to be valid as a location to produce, send or receive excise goods under duty suspension;
(f)‘Validity End Date’ means the date from which the premises of an economic operator cease to be valid.
| A | B | C | D | E | F | G |
|---|---|---|---|---|---|---|
| 1 | ATTRIBUTES | R | ||||
| a | Request Type | R | The possible values are: 2 = Request for extraction of reference data 3 = Request for retrieval of reference data 4 = Request for extraction of economic operators 5 = Request for retrieval of economic operators 6 = Request for EOL 7 = Request for retrieval of a list of e-ADs 8 = Request for SEED statistics | n1 | ||
| b | Request Message Name | C | — ‘R’ if is ‘2’ or ‘3’ — Does not apply otherwise (see Request Type in box 1a) | The possible values are: ‘C_COD_DAT’ = Common list of codes ‘C_PAR_DAT’ = Common system parameters ‘ALL’ = For complete structure | a..9 | |
| c | Requesting Office | R | (see Code list 5 in Annex II to Regulation (EC) No 684/2009) | an8 | ||
| d | Request Correlation Identifier | C | — ‘R’ if is ‘2’, ‘3’, ‘4’, ‘5’, ‘7’, or ‘8’ — Does not apply otherwise (see Request Type in box 1a) | The value of is unique per Member State | an..44 | |
| e | Start Date | C | For 1 e and f: — ‘R’ if is ‘3’ or ‘5’ — Does not apply otherwise (see Request Type in box 1a) | date | ||
| f | End Date | C | date | |||
| g | Single Date | C | — ‘R’ if is ‘2’ or ‘4’ — Does not apply otherwise (see Request Type in box 1a) | date | ||
| 2 | E-AD LIST REQUEST | C | — ‘R’ if is ‘7’ — Does not apply otherwise (see Request Type in box 1a) | |||
| a | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 2.1 | RA_PRIMARY CRITERION | R | 99x | |||
| a | Primary Criterion Type Code | R | The possible values are: 1 = ARC 2 = Brand name of product 3 = Categories of excise products of the movement 4 = (reserved) 5 = (reserved) 6 = (reserved) 7 = (reserved) 8 = City of consignee 9 = City of consignor 10 = City of guarantor 11 = (reserved) 12 = City of place of delivery 13 = City of tax warehouse of dispatch 14 = City of transporter 15 = CN code of product 16 = Date of invoice 17 = Excise number of consignee 18 = Excise number of consignor 19 = Excise number of guarantor 20 = (reserved) 21 = (reserved) 22 = Excise number of the tax warehouse of destination 23 = Excise number of the tax warehouse of dispatch 24 = (reserved) 25 = Excise product code 26 = Journey time 27 = Member State of destination 28 = Member State of dispatch 29 = Name of consignee 30 = Name of consignor 31 = Name of guarantor 32 = (reserved) 33 = Name of place of delivery 34 = Name of tax warehouse of dispatch 35 = Name of transporter 36 = Number of invoice 37 = Postal code of consignee 38 = Postal code of consignor 39 = Postal code of guarantor 40 = (reserved) 41 = Postal code of place of delivery 42 = Postal code of tax warehouse of dispatch 43 = Postal code of transporter 44 = Quantity of goods (in an e-AD body) 45 = Local Reference Number, being a serial number, assigned by the consignor 46 = Type of transport 47 = (reserved) 48 = (reserved) 49 = VAT number of the consignee 50 = (reserved) 51 = VAT number of the transporter 52 = Change of destination (sequence number ≥ 2) | n..2 | ||
| 2.1.1 | RA_PRIMARY VALUE | O | 99x | |||
| a | Value | R | an..255 | |||
| 3 | STA_REQUEST | C | — ‘R’ if is ‘8’ — Does not apply otherwise (see Request Type in box 1a) | |||
| a | Statistic Type | R | The possible values are: 1 = Active and inactive economic operators 2 = Pending expirations 3 = Economic operators by type and tax warehouses 4 = Excise activity 5 = Changes to excise authorisations | n1 | ||
| 3.1 | LIST OF MEMBER STATES Code | R | 99x | |||
| a | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 4 | STA_PERIOD | C | — ‘R’ if is ‘8’ — Does not apply otherwise (see Request Type in box 1a) | |||
| a | Year | R | n4 | |||
| b | Semester | C | For 4 b, c, and d: The three following data fields are optional and exclusive: — — — i.e. If one of these data fields is given then the two other data fields do not apply | The possible values are: 1 = First semester 2 = Second semester | n1 | |
| c | Quarter | C | The possible values are: 1 = First quarter 2 = Second quarter 3 = Third quarter 4 = Fourth quarter | n1 | ||
| d | Month | C | The possible values are: 1 = January 2 = February 3 = March 4 = April 5 = May 6 = June 7 = July 8 = August 9 = September 10 = October 11 = November 12 = December | n..2 | ||
| 5 | REF_REQUEST | C | — ‘R’ if is ‘2’ or ‘3’ — Does not apply otherwise (see Request Type in box 1a) | |||
| a | Common Risk Assessment Criteria flag | O | The possible values are: 0 = No or False 1 = Yes or True | n1 | ||
| 5.1 | LIST OF CODES Code | O | 99x | |||
| a | Requested List of Code | O | The possible values are: 1 = Units of measure 2 = Events types 3 = Evidence types 4 = (reserved) 5 = (reserved) 6 = Language codes 7 = Member states 8 = Country codes 9 = Packaging codes 10 = Reasons for unsatisfactory receipt or control report 11 = Reasons for interruption 12 = (reserved) 13 = Transport modes 14 = Transport units 15 = Wine-growing zones 16 = Wine operation codes 17 = Excise product categories 18 = Excise products 19 = CN codes 20 = Correspondences CN code Excise product 21 = Cancellation reasons 22 = Alert or rejection of e-AD reasons 23 = Delay explanations 24 = (reserved) 25 = Event submitting persons 26 = Refusal reasons 27 = Reasons for delayed result 28 = Administrative cooperation actions 29 = Administrative cooperation request reasons 30 = (reserved) 31 = (reserved) 32 = (reserved) 33 = (reserved) 34 = Administrative cooperation action not possible reasons 35 = Common request rejection reasons 36 = (reserved) 37 = Movement verification request reasons 38 = Movement verification actions | n..2 | ||
| A | B | C | D | E | F | G |
| --- | --- | --- | --- | --- | --- | --- |
| 1 | ATTRIBUTES | R | ||||
| a | Message Type | R | The possible values are: 1 = Update of economic operators (Notification of changes to CD/RD) 2 = Dissemination of updates of economic operators 3 = Retrieval of economic operators 4 = Extraction of economic operators | n1 | ||
| b | Request Correlation Identifier | C | — ‘R’ if is ‘3’ or ‘4’ — Does not apply otherwise (see Message Type in box 1a) | The value of is unique per Member State | an..44 | |
| 2 | TRADER AUTHORISATION | O | 999999x | |||
| a | Trader Excise Number | R | (See Code list 1 in Annex II) The must be unique in the list of . | an13 | ||
| b | VAT Number | O | an..14 | |||
| c | Authorisation Start Date | R | date | |||
| d | Authorisation End Date | O | date | |||
| e | Operator Type Code | R | The possible values are: 1 = Authorised warehouse keeper 2 = Registered consignee 3 = Registered consignor The value of the data item cannot be changed after the creation of the TRADER AUTHORISATION | n1 | ||
| f | Excise Office Reference Number | R | (see Code list 5 in Annex II to Regulation (EC) No 684/2009) | an8 | ||
| 2.1 | ACTION | R | ||||
| a | Operation | R | The possible values are: C = Create U = Update I = Invalidate | a1 | ||
| b | Activation Date | C | — ‘R’ if is ‘C’ or ‘U’ — ‘O’ otherwise (see Operation in box 2.1a) | If is not entered the Activation Date of the Invalidate operation is considered to be the date that the Invalidate operation is incorporated into the central register. | date | |
| c | Responsible Data Manager | O | an..35 | |||
| 2.2 | NAME AND ADDRESS | R | 99x | |||
| a | Name | R | an..182 | |||
| b | NAD_LNG | R | (see Code list 1 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 2.2.1 | ADDRESS | R | ||||
| a | Street Name | R | an..65 | |||
| b | Street Number | O | an..11 | |||
| c | Postcode | R | an..10 | |||
| d | City | R | an..50 | |||
| e | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 2.3 | OPERATOR ROLE Code | O | 9x | |||
| a | Operator Role Code | R | The possible values are: 1 = Allowed to practise direct delivery 2 = Allowed to leave empty the destination fields according to Article 22 of Directive 2008/118/EC. The couplings are as follows: OP/OR TYPE / OP/OR ROLE AUTH. WH KEEPER REG. CON/EE REG. CON/OR Allowed to practise direct delivery X X Allowed to leave empty the destination fields according to Article 22 of Directive 2008/118/EC X X | n1 | ||
| OP/OR TYPE / OP/OR ROLE | AUTH. WH KEEPER | REG. CON/EE | REG. CON/OR | |||
| Allowed to practise direct delivery | X | X | ||||
| Allowed to leave empty the destination fields according to Article 22 of Directive 2008/118/EC | X | X | ||||
| 2.4 | EXCISE PRODUCTS CATEGORY Code | C | At least one of the or data groups must be present | 999x | ||
| a | Excise Products Category Code | R | (see Code list 3 in Annex II) The must be unique in the list of inside the same or | a1 | ||
| 2.5 | EXCISE PRODUCT Code | C | At least one of the or data groups must be present | 999x | ||
| a | Excise Product Code | R | (see Code list 11 in Annex II to Regulation (EC) No 684/2009) The of the must not exist inside the same or The must be unique in the list of inside the same , , or | an..4 | ||
| 2.6 | (USING) TAX WAREHOUSE | C | — ‘R’ if is ‘Authorised warehouse keeper’ — Does not apply otherwise (see Operator Type Code in box 2e) | 99x | ||
| a | Tax Warehouse Reference | R | (see Code list 1in Annex II) The ‘Tax Warehouse Reference’ shall be one of the such that there exists at least one Active version having its Validity Interval intersecting the Validity Interval of the , after the Activation Date of the latter, by at least one day The must be unique in the list of . | an13 | ||
| 3 | TAX WAREHOUSE | O | 999999x | |||
| a | Tax Warehouse Reference | R | (see Code list 1 in Annex II) The must be unique in the list of . The ‘Tax Warehouse Reference’ shall be the same as one of the <(USING) TAX WAREHOUSE. Tax Warehouse Reference> within one or more data groups of ‘Authorised Warehouse Keeper’ type satisfying also Rule204 | an13 | ||
| b | Validity Begin Date | R | date | |||
| c | Validity End Date | O | date | |||
| d | Excise Office Reference Number | R | (see Code list 5 in Annex II to Regulation (EC) No 684/2009) | an8 | ||
| 3.1 | ACTION | R | ||||
| a | Operation | R | The possible values are: C = Create U = Update I = Invalidate | a1 | ||
| b | Activation Date | C | — ‘R’ if is ‘C’ or ‘U’ — ‘O’ otherwise (see Operation in box 3.1a) | If is not entered the Activation Date of the Invalidate operation is considered to be the date that the Invalidate operation is incorporated into the central register. | date | |
| c | Responsible Data Manager | O | an..35 | |||
| 3.2 | NAME AND ADDRESS | R | 99x | |||
| a | Name | R | an..182 | |||
| b | NAD_LNG | R | (see Code list 1 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 3.2.1 | ADDRESS | R | ||||
| a | Street Name | R | an..65 | |||
| b | Street Number | O | an..11 | |||
| c | Postcode | R | an..10 | |||
| d | City | R | an..50 | |||
| e | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 3.4 | EXCISE PRODUCTS CATEGORY Code | C | At least one of the or data groups must be present | 999x | ||
| a | Excise Products Category Code | R | (see Code list 3 in Annex II) The must be unique in the list of inside the same or | an1 | ||
| 3.5 | EXCISE PRODUCT Code | C | At least one of the or data groups must be present | 999x | ||
| a | Excise Product Code | R | (see Code list 11 in Annex II to Regulation (EC) No 684/2009) The of the must not exist inside the same or The must be unique in the list of inside the same , , or | an..4 | ||
| 4 | TEMPORARY AUTHORISATION | O | 999999x | |||
| a | Temporary Authorisation Reference | R | (see Code list 2 in Annex II) | an13 | ||
| b | Office Reference Number of Issuance | R | (see Code list 5 in Annex II to Regulation (EC) No 684/2009) | an8 | ||
| c | Date of Expiry | R | date | |||
| d | Re-usable Temporary Authorisation flag | R | The possible values are: 0 = No or False 1 = Yes or True | n1 | ||
| e | VAT Number | O | an..14 | |||
| f | Authorisation Start Date | R | date | |||
| g | Small Wine Producer flag | O | The possible values are: 0 = No or False 1 = Yes or True | n1 | ||
| 4.1 | ACTION | R | ||||
| a | Operation | R | The possible values are: C = Create U = Update I = Invalidate | a1 | ||
| b | Activation Date | C | — ‘R’ if is ‘C’ or ‘U’ — ‘O’ otherwise (see Operation in box 4.1a) | If is not entered the Activation Date of the Invalidate operation is considered to be the date that the Invalidate operation is incorporated into the central register. | date | |
| c | Responsible Data Manager | O | an..35 | |||
| 4.2 | TRADER Consignor | R | ||||
| a | Trader Excise Number | C | — ‘R’ if is not present or is False — ‘O’ otherwise | For TRADER Consignor An existing identifier in the set of The of the referred must be: — ‘Authorised warehouse keeper’; OR — ‘Registered consignor’ | an13 | |
| b | Trader Name | R | an..182 | |||
| c | Street Name | R | an..65 | |||
| d | Street Number | O | an..11 | |||
| e | Postcode | R | an..10 | |||
| f | City | R | an..50 | |||
| g | NAD_LNG | R | (see Code list 1 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| 4.3 | TEMPORARY AUTHORISATION DETAILS | R | 999x | |||
| a | Excise Product Code | R | (see Code list 11 in Annex II to Regulation (EC) No 684/2009) The must be unique in the list of inside the same , , or If is present and is True THEN the must be either: — ‘W200’; OR — ‘W300’ | an..4 | ||
| b | Quantity | R | n..15,3 | |||
| 4.4 | NAME AND ADDRESS | R | 99x | |||
| a | Name | R | an..182 | |||
| b | NAD_LNG | R | (see Annex II, Code list 1 of Regulation (EC) No 684/2009) | a2 | ||
| 4.4.1 | ADDRESS | R | ||||
| a | Street Name | R | an..65 | |||
| b | Street Number | O | an..11 | |||
| c | Postcode | R | an..10 | |||
| d | City | R | an..50 | |||
| e | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| A | B | C | D | E | F | G |
| --- | --- | --- | --- | --- | --- | --- |
| 1 | Operations on the Register of Economic Operators Message Submission | R | (see Table 2 for details) | |||
| 2 | REJECTION | R | 9999x | |||
| a | Rejection Date and Time | R | dateTime | |||
| b | Rejection Reason Code | R | The possible values are: 1 = Missing operation 2 = Unknown operation 3 = Economic operator Excise number incorrect format 4 = Tax warehouse reference incorrect format 5 = Temporary authorisation incorrect format 6 = Office reference number incorrect format 7 = Missing name 8 = Economic operator already exists (creation) 9 = Tax warehouse already exists (creation) 10 = Temporary authorisation already exists (creation) 11 = Economic operator not found (Update / Deletion) 12 = Tax warehouse not found (Update / Deletion) 13 = Temporary authorisation not found (Update / Deletion) 14 = Unknown Economic operator 18 = Missing operator type 19 = Unknown operator type 20 = Missing operator role 21 = Unknown operator role 22 = Inconsistency between operator type and operator role 23 = Missing or incorrect format of the authorisation start date 24 = Incorrect format of the authorisation end date 25 = Missing or incorrect format of the date of expiry 26 = Missing or unknown office reference number 27 = Inconsistency between Excise number and Excise office 28 = A tax warehouse can not belong to more than one authorised warehouse keeper 29 = The Excise number of an authorised warehouse keeper cannot be the same as the excise number of an economic operator, unless this latter is its own authorised warehouse keeper 30 = Missing Excise product category 31 = Unknown Excise product category 32 = Missing Excise product 33 = Unknown Excise product 34 = Incomplete address 35 = Missing language code 36 = Unknown language code 37 = At least the phone number, the fax number or the email address must be given 38 = Missing owner/manager of the tax warehouse 39 = Unknown owner/manager of the tax warehouse 40 = The owner/manager of the tax warehouse must be a warehouse keeper 41 = Only a warehouse keeper may be allowed to use a tax warehouse 42 = Invalid Reference of Tax Warehouse (Rule 204 violation) 43 = Missing Authorised Warehouse Keeper referencing Tax Warehouse (Rule 205 violation) 44 = is missing (Cond 157 violation) 45 = Invalid value for (Rule 212 violation) | n..2 | ||
| A | B | C | D | E | F | G |
| --- | --- | --- | --- | --- | --- | --- |
| 1 | ATTRIBUTES | R | ||||
| a | Request Correlation Identifier | R | The value of is unique per Member State. | an..44 | ||
| 2 | STA_PERIOD | R | ||||
| a | Year | R | n4 | |||
| b | Semester | C | For 2 b, c, and d: The three following data fields are optional and exclusive: — — — i.e. If one of these data fields is given then the two other data fields do not apply | The possible values are: 1 = First semester 2 = Second semester | n1 | |
| c | Quarter | C | The possible values are: 1 = First quarter 2 = Second quarter 3 = Third quarter 4 = Fourth quarter | n1 | ||
| d | Month | C | The possible values are: 1 = January 2 = February 3 = March 4 = April 5 = May 6 = June 7 = July 8 = August 9 = September 10 = October 11 = November 12 = December | n..2 | ||
| 3 | STA_PER_MS | O | 99x | |||
| a | Member State Code | R | (see Code list 3 in Annex II to Regulation (EC) No 684/2009) | a2 | ||
| b | Number of Active Economic Operators | O | n..15 | |||
| c | Number of Inactive Economic Operators | O | n..15 | |||
| d | Number of Pending Expirations | O | n..15 | |||
| e | Number of Tax Warehouses | O | n..15 | |||
| f | Number of Excise Authorisation Changes | O | n..15 | |||
| 3.1 | OPERATOR_TYPE | O | 9x | |||
| a | Operator Type Code | R | The possible values are: 1 = Authorised warehouse keeper 2 = Registered consignee 3 = Registered consignor | n1 | ||
| b | Number of Economic Operators | R | n..15 | |||
| 3.2 | EXCISE_PRODUCT_ CATEGORY_ACTIVITY | O | 9x | |||
| a | Excise Products Category Code | R | (see Code list 3 in Annex II) | a1 | ||
| b | Number of Economic Operators | R | n..15 | |||
| 3.3 | EXCISE_PRODUCT_ ACTIVITY | O | 9999x | |||
| a | Excise Product Code | R | (see Code list 11 in Annex II to Regulation (EC) No 684/2009) | an..4 | ||
| b | Number of Economic Operators | R | n..15 | |||
| 4 | STA_ALL_MS | O | ||||
| a | Total Number of Active Economic Operators | O | n..15 | |||
| b | Total Number of Inactive Economic Operators | O | n..15 | |||
| c | Total Number of Pending Expirations | O | n..15 | |||
| d | Total Number of Tax Warehouses | O | n..15 | |||
| e | Total Number of Excise Authorisation Changes | O | n..15 | |||
| 4.1 | OPERATOR_TYPE_ALL_MS | O | 9x | |||
| a | Operator Type Code | R | The possible values are: 1 = Authorised warehouse keeper 2 = Registered consignee 3 = Registered consignor | n1 | ||
| b | Total Number of Economic Operators | R | n..15 | |||
| 4.2 | EXCISE_PRODUCT_ CATEGORY_ACTIVITY_ ALL_MS | O | 9x | |||
| a | Excise Products Category Code | R | (see Code list 3 in Annex II) | a1 | ||
| b | Total Number of Economic Operators | R | n..15 | |||
| 4.3 | EXCISE_PRODUCT_ ACTIVITY_ALL_MS | O | 9999x | |||
| a | Excise Product Code | R | (see Code list 11 in Annex II to Regulation (EC) No 684/2009) | an..4 | ||
| b | Total Number of Economic Operators | R | n..15 |
ANNEX II
LIST OF CODES
| Field | Content | Field type | Examples |
|---|---|---|---|
| 1 | Identifier of the MS where the economic operator or tax warehouse is registered | Alphabetic 2 | PL |
| 2 | Nationally assigned, unique code | Alphanumeric 11 | 2005764CL78 |
Field 1 is taken from the list of (point 3 of Lists of Codes, Annex II to Regulation (EC) No 684/2009,).
Field 2 must be filled with a unique identifier for the Excise registered operator (authorised warehouse keeper, registered consignee and registered consignor) or for the tax warehouse. The way this value is assigned falls under the responsibility of Member States’ authorities, but each Excise registered operator (authorised warehouse keeper, registered consignee and registered consignor) and each tax warehouse must have a unique excise number.
| Field | Content | Field type | Examples |
|---|---|---|---|
| 1 | Identifier of the MS where the economic operator or tax warehouse is registered | Alphabetic 2 | PL |
| 2 | Nationally assigned, unique code | Alphanumeric 11 | 2005764CL78 |
The temporary authorisation reference has the same structure as the Trader Excise Number/Tax Warehouse Reference
Field 1 is taken from the list of (point 3 of Lists of Codes, Annex II to Regulation (EC) No 684/2009).
Field 2 must be filled with a unique identifier for the Excise registered operator (authorised warehouse keeper, registered consignee and registered consignor) or for the tax warehouse. The way this value is assigned falls under the responsibility of Member States’ authorities, but each Excise registered operator (authorised warehouse keeper, registered consignee and registered consignor) and each tax warehouse must have a unique excise number.
| Excise Product Category Code | Description |
|---|---|
| T | Manufactured tobacco products |
| B | Beer |
| W | Wine and fermented beverages other than wine and beer |
| I | Intermediate products |
| S | Ethyl alcohol and spirits |
| E | Energy products |