Commission Implementing Regulation (EU) No 821/2014 of 28 July 2014 laying down rules for the application of Regulation (EU) No 1303/2013 of the European Parliament and of the Council as regards detailed arrangements for the transfer and management of programme contributions, the reporting on financial instruments, technical characteristics of information and communication measures for operations and the system to record and store data

CHAPTER I

DETAILED ARRANGEMENTS FOR THE TRANSFER AND MANAGEMENT OF PROGRAMME CONTRIBUTIONS AND REPORTING ON FINANCIAL INSTRUMENTS

Article 1

Transfer and management of programme contributions

(Article 38(10) of Regulation (EU) No 1303/2013)

The bodies implementing financial instruments shall keep documentary evidence of the following:

(a) legal agreements concluded with the private or public entities concerning national public or private contributions constituting national co-financing to be provided by these entities at the level of final recipients;

(b) effective transfer of resources constituting national co-financing by private or public entities to final recipients;

(c) national public or private contributions constituting national co-financing and made by private or public entities, reported to the body implementing financial instrument.

Article 2

Model for reporting on financial instruments

(Article 46(3) of Regulation (EU) No 1303/2013)

For the specific report referred to in Article 46(1) of Regulation (EU) No 1303/2013, the managing authorities shall use the model set out in Annex I to this Regulation.

CHAPTER II

TECHNICAL CHARACTERISTICS OF INFORMATION, COMMUNICATION AND VISIBILITY MEASURES FOR OPERATIONS AND INSTRUCTIONS FOR CREATING THE UNION EMBLEM AND A DEFINITION OF THE STANDARD COLOURS

(Article 115(4) of Regulation (EU) No 1303/2013)

Article 3

Instructions for creating the emblem and a definition of the standard colours

The Union emblem shall be created in accordance with the graphic standards set out in Annex II.

Article 4

Technical characteristics for displaying the Union emblem and the reference to the Fund or Funds supporting the operation

When the Union emblem, the reference to the Union and the relevant Fund are displayed on a website:

(a) the Union emblem and the reference to the Union shall be visible, when landing on the website, inside the viewing area of a digital device, without requiring a user to scroll down the page;

(b) the reference to the relevant Fund shall be made visible on the same website.

Article 5

Technical characteristics of permanent plaques and temporary or permanent billboards

CHAPTER III

SYSTEM TO RECORD AND STORE DATA

(Article 125(8) of Regulation (EU) No 1303/2013)

Article 6

General provisions

The system to record and store data on operations referred to in point (d) of Article 125(2) of Regulation (EU) No 1303/2013 shall comply with the technical specifications set out in Articles 7 to 11.

Article 7

Protection and preservation of data and documents and their integrity

Article 8

Interoperability

Where appropriate, the system shall facilitate the verification of the veracity and, completeness of the data provided by the beneficiaries before it is stored in a secured manner.

Article 9

Search and reporting functions

The system shall include:

(a) appropriate search tools enabling easy retrieval of documents, data and their metadata;

(b) a reporting function enabling the generation of reports on the basis of predefined criteria, in particular for the data set out in Commission Delegated Regulation (EU) No 480/2014 (²);

(c) a possibility of saving, exporting or printing reports referred to in point (b), or a link to an external application providing for such possibility.

Article 10

Documentation of the system

The managing authority shall provide detailed and updated functional and technical documentation on the operation and characteristics of the system, accessible on request by relevant entities responsible for the management of the programme, by the Commission and the European Court of Auditors.

The documentation referred to in the first paragraph shall provide evidence of the implementation of Regulation (EU) No 1303/2013 in the Member State concerned.

Article 11

Security of information exchange

The system used shall be protected by adequate security measures concerning document classification, protection of information systems and personal data protection. These measures shall comply with international standards and national legal requirements.

The security measures referred to in the first paragraph shall protect networks and transmission facilities where the system interacts with other modules and systems.

Article 12

Entry into force

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

ANNEX I