Commission Implementing Regulation (EU) No 1011/2014 of 22 September 2014 laying down detailed rules for implementing Regulation (EU) No 1303/2013 of the European Parliament and of the Council as regards the models for submission of certain information to the Commission and the detailed rules concerning the exchanges of information between beneficiaries and managing authorities, certifying authorities, audit authorities and intermediate bodies

CHAPTER I

MODELS AND FORMAT TO BE USED FOR SUBMISSION OF CERTAIN INFORMATION TO THE COMMISSION

Article 1

Format for notification of a selected major project

The notification of a selected major project by the managing authority to the Commission in accordance with the first subparagraph of Article 102(1) of Regulation (EU) No 1303/2013 shall be drawn up in accordance with the format set out in Annex I to this Regulation.

Article 2

Model for transmission of financial data

When submitting financial data to the Commission for monitoring purposes in accordance with Article 112 of Regulation (EU) No 1303/2013, the Member States shall use the model set out in Annex II to this Regulation.

Article 3

Model for the description of the functions and procedures in place for the managing authority and the certifying authority

Article 4

Model for the report of the independent audit body

Article 5

Model for opinion of the independent audit body

Article 6

Model for the payment application including additional information concerning financial instruments

The payment application referred to in Articles 41(4) and 131(6) of Regulation (EU) No 1303/2013 shall be drawn up in accordance with the model set out in Annex VI to this Regulation and shall include, where applicable, additional information concerning financial instruments.

Article 7

Model for the accounts

The accounts referred to in Article 137(1) of Regulation (EU) No 1303/2013 shall be submitted to the Commission in accordance with the model set out in Annex VII to this Regulation.

CHAPTER II

DETAILED RULES CONCERNING THE EXCHANGES OF INFORMATION BETWEEN BENEFICIARIES AND MANAGING AUTHORITIES, CERTIFYING AUTHORITIES, AUDIT AUTHORITIES AND INTERMEDIATE BODIES

Article 8

Definition and scope of electronic data exchange systems

The exchange of documents and data shall include reporting on progress, payment claims and exchange of information related to management verifications and audits.

Article 9

Characteristics of the electronic data exchange systems

The electronic data exchange systems shall be available and operational during and outside standard office hours, except for technical maintenance activities.

This requirement does not apply to electronic data exchange systems for beneficiaries which were made compulsory by a Member State during a previous programming period and comply with other requirements laid down in this Regulation.

The electronic data exchange systems shall be equipped with at least the following functionalities:

(a) interactive forms and/or forms prefilled by the system on the basis of the data which are stored at consecutive steps of the procedures;

(b) automatic calculations where applicable;

(c) automatic embedded controls which reduce repeated exchanges of documents or information as far as possible;

(d) system-generated alerts to inform the beneficiary that certain actions can be performed;

(e) online status tracking allowing the beneficiary to monitor the current status of the project;

(f) availability of all previous data and documents processed by the electronic data exchange system.

Article 10

Transmission of documents and data through the electronic data exchange systems

The Member State shall lay down detailed terms and conditions of electronic data exchange in the document setting out the conditions for support for each operation referred to in Article 125(3)(c) of Regulation (EU) No 1303/2013.

These authorities shall work together at legal, organisational, semantic and technical levels ensuring effective communication, as well as the exchange and re-use of information and knowledge.

This is without prejudice of processes allowing the beneficiary to update erroneous or obsolete data or unreadable documents.

By way of derogation from paragraph 3, the date taken into account for submitting the required information shall be deemed to be the date of sending of the documents in the required forms.

Article 11

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

ANNEX I

NOTIFICATION TO THE COMMISSION OF THE SELECTED MAJOR PROJECT IN ACCORDANCE WITH THE FIRST SUBPARAGRAPH OF ARTICLE 102(1) OF REGULATION (EU) No 1303/2013

EUROPEAN REGIONAL DEVELOPMENT FUND/COHESION FUND

INFRASTRUCTURE/PRODUCTIVE INVESTMENT

**Project title [‘

’]**

CCI []

A.1.1	Name:	(1)
A.1.2	Address:
A.1.3	Name of contact person
A.1.4	Position of contact person
A.1.5	Telephone:
A.1.6	E-mail:
(1) Legend for the characteristics of fields: type: N = Number, D = Date, S = String, C = Checkbox, P = Percentage input: M = Manual, S = Selection, G = Generated by system maxlength = Maximum number of characters including spaces
A.2.1	Name:
---	---	---
A.2.2	Address:
A.2.3	Name of contact person
A.2.4	Position of contact person
A.2.5	Telephone:
A.2.6	E-mail:
Yes	□	No
---	---	---

If yes, please provide a description of the physical and financial objectives of the overall project.

Yes	□	No	□

If yes, please provide the CCI of the major project approved.

If this project is a part of the major project for which the first phase was carried out in the 2007-2013, please provide a detailed description of the physical and financial objectives of the previous phase, including a description of the implementation of the first phase and confirm that it is or will be ready to be used for its purpose.

Yes	□	No (1)	□
(1) Projects falling under Article 103 of Regulation (EU) No 1303/2013 do not require submission of the independent quality review report.
	Code	Amount	Percentage
---	---	---	---
B.2.1.  Code(s) for the intervention field dimension(s) (More than one should be used where, based on a pro rata calculation, several intervention fields are relevant)
B.2.2.  Code for the form of finance dimension (More than one may be relevant in some cases — pro rata shares to be provided)
B.2.3.  Code for the territorial dimension (More than one may be relevant in some cases — pro rata shares to be provided)
B.2.4.  Code for the territorial delivery mechanism
B.2.5.  Code for the thematic objective dimension (More than one may be relevant in some cases — pro rata shares to be provided)
B.2.6.  Code for the economic dimension (NACE Code (1)) (More than one may be relevant in some cases — pro rata shares to be provided)
B.2.7.  Code for the location dimension(s) (NUTS III) (2) (More than one may be relevant in some cases — pro rata shares to be provided)
B.2.8.  Nature of the investment (3) (to be filled in for productive investments only)
B.2.9.  Product concerned (4) (to be filled in for productive investments only)
(1) NACE-Rev.2, 4 digit code: Regulation (EC) No 1893/2006 of the European Parliament and of the Council (OJ L 393, 30.12.2006, p. 1). (2) Regulation (EC) No 1059/2003 of the European Parliament and of the Council (OJ L 154, 21.6.2003, p. 1) as amended. Use the most detailed and relevant NUTS III code. Where a project affects multiple individual NUTS III level areas, consider encoding the NUTS III or higher codes. (3) New construction = 1; extension = 2; conversion/modernisation = 3; change of locality = 4; creation by take over = 5. (4) Combined Nomenclature (CN), Council Regulation (EEC) No 2658/87 (OJ L 256, 7.9.1987, p. 1).
B.2.1	Identification of the operational programme or operational programmes and priority axis or priority axes: CCI of OP Priority axis of OP Co-financing Fund OP1 Priority axis of OP1 ERDF/CF OP1 Priority axis of OP1 ERDF/CF OP2 Priority axis of OP2 ERDF/CF OP2 Priority axis of OP2 ERDF/CF
---	---	---
CCI of OP	Priority axis of OP	Co-financing Fund
OP1	Priority axis of OP1	ERDF/CF
OP1	Priority axis of OP1	ERDF/CF
OP2	Priority axis of OP2	ERDF/CF
OP2	Priority axis of OP2	ERDF/CF

(a) Please provide a short description of the project, its main objectives and the main project components. In case of productive investments a short technical description must also be provided.

(b) Please provide a map identifying the project area and geo-referenced data (⁸).

(c) Please give below the timetable for the development of the major project and its implementation. Start date (A) Completion date (B)

 (¹)

(¹) Legend for the characteristics of fields: type: N = Number, D = Date, S = String, C = Checkbox, P = Percentage input: M = Manual, S = Selection, G = Generated by system max length = Maximum number of characters including spaces

(d) Please provide details on the expected contribution of the major project to achieving the result indicators under the specific objectives of the relevant priority axis or priority axes of the operational programme(s).

	EUR	Total Project costs (A)	Ineligible costs (B)	Eligible costs (C) = (A) – (B)	Percentage of total eligible costs
		Input	Input	Calculated	Calculated
1	Planning/design fees
2	Land purchase
3	Building and construction
4	Plant and machinery or equipment
5	Contingencies
6	Price adjustment (if applicable)
7	Publicity
8	Supervision during construction implementation
9	Technical assistance
10	Sub-total
11	(VAT)
12	TOTAL

Please provide the exchange rate and the reference (where applicable).

Please provide an explanation on any of the above elements, where relevant.

In case the project involves the granting of State aid, please fill in the table below (⁹).

	Amount of aid (EUR) in GGE (1)	Total amount of eligible cost (EUR) (2)	Aid intensity (in %)	State aid number/registry number for block-exempted aid
Approved aid scheme or approved ad hoc aid
Aid falling under a block exemption regulation
Aid in line with the SGEI decision (3) or the regulation on public land passenger traffic (4)				Not applicable
Total aid granted		Not applicable	Not applicable	Not applicable
(1) Gross grant equivalent (GGE) means the discounted value of the aid expressed as a percentage of the discounted value of the eligible costs, as calculated at the time of award of the aid on the basis of the reference rate applicable on that date. (2) State aid rules include provisions on eligible cost. In this column Member States should indicate the total amount of eligible cost based on the State aid rules that have been applied. (3) Commission Decision of 20 December 2011 on the application of Article 106(2) of the Treaty on the Functioning of the European Union to State aid in the form of public service compensation granted to certain undertakings entrusted with the operation of services of general economic interest (OJ L 7, 11.1.2012, p. 3). (4) Regulation (EC) No 1370/2007 of the European Parliament and of the Council of 23 October 2007 on public passenger transport services by rail and by road and repealing Council Regulations (EEC) Nos 1191/69 and 1107/70 (OJ L 315, 3.12.2007, p. 1).

Please choose the relevant option and complete the information on the basis of the format for submission of information set out in accordance with Article 101 of Regulation (EU) No 1303/2013.