Legalize / European Union / Implementing Regulation

Commission Implementing Regulation (EU) 2025/2055 of 2 October 2025 laying down rules for the application of Regulation (EU) 2024/1351 of the European Parliament and of the Council, as regards asylum and migration management and repealing Commission Regulation (EC) No 1560/2003

Type Implementing Regulation

Publication 2025-11-12

State In force

Text As published

Department European Commission, HOME

Source EUR-Lex

articles 48

This is the act as published. Later amendments are not folded into the text below: each one is a separate act in this repository and an entry in this law's history.

Reform history JSON API

PROOF	CIRCUMSTANTIAL EVIDENCE
Legal residence	Legal residence
— Long-term residence permit or a residence permit issued on the grounds of international protection or equivalent digital document issued to the individual; — travel document issued to a beneficiary of international protection in accordance with Article 25 of Regulation (EU) 2024/1347; — passport in the case referred to in Article 26(2) of Regulation (EU) 2024/1351; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.	— Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other detailed and verifiable information from the applicant; — information received from international or other relevant organisations, in particular of family tracing services of such organisations; — information given or statements by the family members concerned; — any official or other document indicating legal residence of such persons in the Member State concerned — proof of contact; — other circumstantial evidence of the same kind
Appraisal of the relationship	Appraisal of the relationship
— Marriage certificate; — birth certificate; — extracts from registers of a Member State or the country of origin or transit; — in the absence of other formal proof and if the circumstantial evidence is not coherent, verifiable and sufficiently detailed to establish responsibility, a DNA or blood test.	— Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant; — other detailed and verifiable statements by the applicant; — family book or other document proofing the relationship issued by a Member State or the country of origin or transit; — information received from international or other relevant organisations, in particular of family tracing services of such organisations; — statements by the family members concerned; — photos; — proof of contact; — witness statements; — other circumstantial evidence of the same kind.

(3) Family member whose application for international protection has not yet been the subject of a first decision regarding the substance in a Member State and appraisal of relationship (Article 27 of Regulation (EU) 2024/1351)

PROOF	CIRCUMSTANTIAL EVIDENCE
Presence/identification of the family member in the requested Member State	Presence/identification of the family member in the requested Member State
— Document provided to the applicant’s family member in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351	— Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant; — other detailed and verifiable statements by the applicant; — information received from international or other relevant organisations, in particular of family tracing services of such organisations; — statements by the family members concerned; — any official or other document indicating a presence of such a person as applicant in the Member State concerned; — proof of contact; — witness statements; — other circumstantial evidence of the same kind.
Appraisal of the relationship	Appraisal of the relationship
— Marriage certificate; — birth certificate; — extracts from registers of a Member State or the country of origin or transit; — in the absence of other formal proof and if the circumstantial evidence is not coherent, verifiable and sufficiently detailed to establish responsibility, a DNA or blood test.	— Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant; — other detailed and verifiable statements by the applicant; — family book or other document proofing the relationship issued by a Member State or the country of origin or transit; — information received from international or other relevant organisations, in particular of family tracing services of such organisations; — statements by the family members concerned; — photos; — proof of contact; — witness statements; — other circumstantial evidence of the same kind.

(4) Valid residence documents (Article 29(1) and (3) or residence documents which expired or were annulled, revoked or withdrawn less than 3 years before the registration of the application (Article 29(4) of Regulation (EU) 2024/1351)

PROOF	CIRCUMSTANTIAL EVIDENCE
— Residence document or equivalent digital document; — hit transmitted by the VIS in accordance with Article 22j of Regulation (EC) No 767/2008 — hit transmitted by the Eurodac where the corresponding data set is marked in accordance with Article 31 of Regulation (EU) 2024/1358; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.	— Detailed and verifiable statements by the applicant — reports/confirmation of the information by an international organisation, such as UNHCR; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Residence document or equivalent digital document; — hit transmitted by the VIS in accordance with Article 22j of Regulation (EC) No 767/2008 — hit transmitted by the Eurodac where the corresponding data set is marked in accordance with Article 31 of Regulation (EU) 2024/1358; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.

— Detailed and verifiable statements by the applicant — reports/confirmation of the information by an international organisation, such as UNHCR; — other circumstantial evidence of the same kind.

(5) Valid visas (Article 29(2) and (3) of Regulation (EU) 2024/1351 and visas which expired or were annulled, revoked or withdrawn less than 18 months before the application was registered (Article 29(4) of Regulation (EU) 2024/1351)

PROOF	CIRCUMSTANTIAL EVIDENCE
— visa issued (valid, annulled, revoked or withdrawn, as applicable); — hit transmitted by the VIS in accordance with Article 21 of Regulation (EC) No 767/2008; — official document which includes information about the visa issued; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.	— Detailed and verifiable statements by the applicant; — reports/confirmation of the information by an international organisation, such as UNHCR; — reports/confirmation of the information by the Member State which did not issue the residence permit; — other circumstantial evidence of the same kind.

(6) Diplomas or other qualifications (Article 30 of Regulation (EU) 2024/1351)

PROOF	CIRCUMSTANTIAL EVIDENCE
— Diploma or qualification obtained and attested in a Member State after a period of at least one academic year of study on the territory of a Member State; — extract from the registry of the educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been issued with a diploma or qualification as defined in point 15 of that Article; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.	— Residence document issued for the purpose of study by the Member State concerned; — certificate of enrolment to an educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351; — extracts from the registry of the educational establishment defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been studying in the establishment concerned; — student card issued for a student enrolled in an educational establishment as defined in Article 2, point 16, of Regulation (EU) 20241351; — rental contract to a student accommodation; — detailed and verifiable statements by the applicant; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Diploma or qualification obtained and attested in a Member State after a period of at least one academic year of study on the territory of a Member State; — extract from the registry of the educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been issued with a diploma or qualification as defined in point 15 of that Article; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.

— Residence document issued for the purpose of study by the Member State concerned; — certificate of enrolment to an educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351; — extracts from the registry of the educational establishment defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been studying in the establishment concerned; — student card issued for a student enrolled in an educational establishment as defined in Article 2, point 16, of Regulation (EU) 20241351; — rental contract to a student accommodation; — detailed and verifiable statements by the applicant; — other circumstantial evidence of the same kind.

(7) Visa waived entry (Article 31 of Regulation (EU) 2024/1351)

PROOF	CIRCUMSTANTIAL EVIDENCE
— Information on entry received from Entry Exit system on a person referred to in Article 17 of Regulation (EU) 2017/2226; — entry stamp in a passport; — exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed.	— Detailed and verifiable statements by the applicant; — reports/confirmation of the information by an international organisation, such as UNHCR; — reports/confirmation of the information by another Member State or third country; — reports/confirmation of the information by family members, travelling companions, etc.; — tickets establishing entry at an external frontier; — entry cards for public or private institutions in the Member States; — appointment cards for doctors, dentists, etc.; — information showing that the applicant has used the services of a travel agency; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Information on entry received from Entry Exit system on a person referred to in Article 17 of Regulation (EU) 2017/2226; — entry stamp in a passport; — exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed.

— Detailed and verifiable statements by the applicant; — reports/confirmation of the information by an international organisation, such as UNHCR; — reports/confirmation of the information by another Member State or third country; — reports/confirmation of the information by family members, travelling companions, etc.; — tickets establishing entry at an external frontier; — entry cards for public or private institutions in the Member States; — appointment cards for doctors, dentists, etc.; — information showing that the applicant has used the services of a travel agency; — other circumstantial evidence of the same kind.

(8) Entry (Article 33 of Regulation (EU) 2024/1351)

8.1 Applicant has irregularly crossed an external border of a Member State:

PROOF	CIRCUMSTANTIAL EVIDENCE
— Hit transmitted by Eurodac against a data set recorded in accordance with Article 22 of Regulation (EU) 2024/1358; — screening form referred to in Article 17 of Regulation (EU) 2024/1356 made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation; — entry stamp in a forged or falsified passport or entry stamp in a genuine passport obtained through impostor fraud or other fraudulent use of genuine document; — exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351	— Detailed and verifiable statements by the applicant; — tickets establishing entry at an external frontier; — tickets, hotel bills, appointment cards for doctors, dentists, etc. providing indications about the travel route; — documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross; — documents/reports/confirmation of the information by another Member State or third country; — confirmation of the information by family members, travelling companions, etc.; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Hit transmitted by Eurodac against a data set recorded in accordance with Article 22 of Regulation (EU) 2024/1358; — screening form referred to in Article 17 of Regulation (EU) 2024/1356 made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation; — entry stamp in a forged or falsified passport or entry stamp in a genuine passport obtained through impostor fraud or other fraudulent use of genuine document; — exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed; — information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351

— Detailed and verifiable statements by the applicant; — tickets establishing entry at an external frontier; — tickets, hotel bills, appointment cards for doctors, dentists, etc. providing indications about the travel route; — documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross; — documents/reports/confirmation of the information by another Member State or third country; — confirmation of the information by family members, travelling companions, etc.; — other circumstantial evidence of the same kind.

8.2 Applicant has been disembarked on the territory of a Member State following a search and rescue operation:

PROOF	CIRCUMSTANTIAL EVIDENCE
— Hit transmitted by Eurodac against a data set recorded in accordance with Article 24 of Regulation (EU) 2024/1358; — document issued to the applicant by the Member State after disembarkation; — information obtained after the exchange of information in accordance with Article 51	— Detailed and verifiable statements by the applicant; — documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross; — documents/reports/confirmation of the information by another Member State or third country; — confirmation of the information by family members, travelling companions, etc.; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Hit transmitted by Eurodac against a data set recorded in accordance with Article 24 of Regulation (EU) 2024/1358; — document issued to the applicant by the Member State after disembarkation; — information obtained after the exchange of information in accordance with Article 51

— Detailed and verifiable statements by the applicant; — documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross; — documents/reports/confirmation of the information by another Member State or third country; — confirmation of the information by family members, travelling companions, etc.; — other circumstantial evidence of the same kind.

8.3 Applicant was relocated to another Member State pursuant to Article 67 of Regulation (EU) 2024/1351:

PROOF	CIRCUMSTANTIAL EVIDENCE
— Hit transmitted by the Eurodac where the corresponding data set is updated with information referred to in Article 16(2), point (b), of Regulation 2024/1358 together with a hit against a data set recorded in accordance with Article 25(2) of that Regulation	— Transfer decision issued to the applicant — documents/reports/confirmation of the information by an international organisation, such as IOM; — documents/reports/confirmation of the information by another Member State; — detailed and verifiable statements by the applicant; — other circumstantial evidence of the same kind

II OBLIGATION TO TAKE BACK AN APPLICANT FOR INTERNATIONAL PROTECTION OR OTHER THIRD- COUNTRY NATIONAL OR A STATELESS PERSON

(1) Ongoing procedure of determination of the Member State responsible (Article 38(4) of Regulation (EU) 2024/1351)


PROOF
— Hit transmitted by Eurodac from a comparison of the biometric data of the applicant or the third country national with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set demonstrating the determining Member State.

(2) Obligation of the Member State of relocation to take back the applicant (Article 38(5) of Regulation (EU) 2024/1351)

PROOF

— Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set indicating the Member State of relocation referred to in Article 17(2), point (b), of that Regulation. — Proof received from another Member State regarding cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) or Regulation (EU) 2024/1358

(3) Obligation of the Member State responsible to take back an applicant or a third country national (Article 36(1), point (b), of Regulation (EU) 2024/1351)

PROOF

— Hit transmitted by Eurodac from a comparison of the biometric data of the applicant or the third country national with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set indicating the Member State responsible pursuant to Article 17(2), point (a), of that Regulation. — Proof received from another Member State regarding the cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.

(4) Obligation of the Member State responsible to take back an admitted person

4.1 Obligation of the Member State responsible to take back an admitted person (Article 36(1), point (c), of Regulation (EU) 2024/1351):


PROOF
— Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 18(2) or 20 of Regulation (EU) 2024/1358

4.2 Obligation of the Member State responsible to take back an admitted person when the notification concerns a person referred to in Article 12(3), second subparagraph of this Regulation:

PROOF	CIRCUMSTANTIAL EVIDENCE
— Information obtained after the exchange of information in accordance with Article 51 — decision to admit, grant international protection or humanitarian status under a national resettlement scheme to the person concerned taken by the notified Member State; — written report by the authorities attesting that the person has been admitted, granted international protection or humanitarian status under a national resettlement scheme by the Member State concerned.	— Documents/reports/confirmation of the information by an international organisation, such as UNHCR; — reports/confirmation of the information by family members, travelling companions, etc.; — reports/confirmation of the information by another Member State; — verifiable statements by the applicant; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Information obtained after the exchange of information in accordance with Article 51 — decision to admit, grant international protection or humanitarian status under a national resettlement scheme to the person concerned taken by the notified Member State; — written report by the authorities attesting that the person has been admitted, granted international protection or humanitarian status under a national resettlement scheme by the Member State concerned.

— Documents/reports/confirmation of the information by an international organisation, such as UNHCR; — reports/confirmation of the information by family members, travelling companions, etc.; — reports/confirmation of the information by another Member State; — verifiable statements by the applicant; — other circumstantial evidence of the same kind.

(5) Obligation of the Member State responsible to take back an applicant or a third country national in situations referred to in Article 13 of this Regulation

PROOF

— Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358; — proof received from another Member State regarding the cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) or Regulation (EU) 2024/1358

(6) Obligation of the Member State responsible to take back an applicant or a third country national referred to in Article 12(6) of this Regulation

PROOF	CIRCUMSTANTIAL EVIDENCE
— Document provided to the applicant in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348; — screening form containing information on the making of the application in accordance with Article 17(1), point (f), of Regulation (EU) 2024/1356, made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation; — proof received from another Member State regarding cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351.	— Documents/reports/confirmation of the information by an international organisation, such as UNHCR; — documents/reports/confirmation of the information by another Member State; — verifiable statements by the applicant; — other circumstantial evidence of the same kind.

PROOF

CIRCUMSTANTIAL EVIDENCE

— Document provided to the applicant in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348; — screening form containing information on the making of the application in accordance with Article 17(1), point (f), of Regulation (EU) 2024/1356, made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation; — proof received from another Member State regarding cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351.

— Documents/reports/confirmation of the information by an international organisation, such as UNHCR; — documents/reports/confirmation of the information by another Member State; — verifiable statements by the applicant; — other circumstantial evidence of the same kind.

ANNEX II

STANDARD FORM FOR THE SUBMISSION OF A TAKE CHARGE REQUEST


*Part I (to be filled in by the requesting Member State* *^[1]* )

*** All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.

Total number of persons covered by the current form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1 000 characters will be activated to fill in other relevant information)


…	REQUESTS	…
(the name of the requesting Member State to be generated automatically)		(the name of the requested Member State to be selected from a drop out menu)

TO TAKE CHARGE OF THE FOLLOWING APPLICANT:

Date of registration of the application in the requesting Member State: …(to be selected from a calendar)

File number in the requesting Member State: … (optional: to be typed)

File number in the requested Member State: … (optional: to be typed by the requested Member State)

Eurodac number of the requesting Member State… (to be typed)

Eurodac number of the requested Member State… (to be typed)

Surname: … (to be typed)

Forename… (to be typed)

Name at birth…(optional: if different from above to be typed)

Aliases…(optional: if applicable to be typed)

Sex: …(to be selected from a drop out menu)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (optional: to be selected from a drop out menu + other)

Date of birth: … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status: … (to be selected from a drop our menu; if MARRIED OR UNMARRIED PARTNER IN A STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the number and the type of the document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three-letter code of the issuing country and the expiry date of the document to be typed)

THE TAKE CHARGE REQUEST SUBJECT TO THE CURRENT TRANSMISSION IS BASED ON:

(one option only to be selected)

Article 25 of Regulation (EU) 2024/1351: unaccompanied minor

(if selected, the following fields will be activated; more than one options are possible to be selected):

• Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO

• Standard form for identification of family members under Article 23(7) of Regulation (EU) 2024/1351 and Article 11(4) of this Regulation is attached YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

• Proof and circumstantial evidence attached:

(a) For the legal presence of the family member, relative or sibling of the unaccompanied minor at the territory of the requested Member State:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

(b) For the appraisal of the relationship:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

Article 26 of Regulation (EU) 2024/1351: family members who legally reside in a Member State

• Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

• Proof and circumstantial evidence attached:

(a) For the legal presence of the family member of the applicant at the territory of the requested Member State:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

(b) For the appraisal of the relationship

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

Article 27 of Regulation (EU) 2024/1351: family members who are applicants for international protection

• Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

• Proof and circumstantial evidence attached:

(a) For the presence/identification of the family member of the applicant in the territory of the requested Member State:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

(b) For the appraisal of the relationship:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

Article 28 of Regulation (EU) 2024/1351: family procedure

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 29 (1) of Regulation (EU) 2024/1351: valid residence document

• Proof YES/NO

If YES is selected, the following field will be activated:

• The person is in possession of original documents: YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 29 (2) of Regulation (EU) 2024/1351: valid visa

• Proof YES/NO

If YES is selected, the following field will be activated:

• The person is in possession of original documents: YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 29 (4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document

• Proof YES/NO

If YES is selected, the following field will be activated:

• The person is in possession of original documents: YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 29 (4) of Regulation (EU) 2024/1351: expired annulled, revoked or withdrawn visa

• Proof YES/NO

If YES is selected, the following field will be activated:

• The person is in possession of original documents: YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a filed for free text to be activated – maximum 1 000 characters

Article 30 of Regulation (EU) 2024/1351: diplomas or other qualifications

• Proof YES/NO

If YES is selected, the following field will be activated:

• The person is in possession of original documents: YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article of 31 Regulation (EU) 2024/1351: visa-waived entry

• Proof YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 32 of Regulation (EU) 2024/1351: application in an international transit area of an airport

• Proof YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 33 (1) of Regulation (EU) 2024/1351: entry

• Proof YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 33 (2) of Regulation (EU) 2024/1351: disembarkation following a search and rescue operation

• Proof YES/NO

• Circumstantial evidence YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

Article 34 of Regulation (EU) 2024/1351: dependent persons

• Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO

• Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

• Proof and circumstantial evidence attached:

(a) For the legal presence of the relative of the applicant at the territory of the requested Member State:

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

(b) For the appraisal of the relationship (dependency link under Article 34(3) of Regulation (EU) 2024/1351):

— Proof: YES/NO

If YES is selected, the following field will be activated:

— The person is in possession of original documents: YES/NO

— Circumstantial evidence: YES/NO

Article 35 (2) of Regulation (EU) 2024/1351: discretionary clauses

• Relevant information – if selected, a field for free text to be activated – maximum 1 000 characters

THE REQUESTING MEMBER STATE IS MAKING A REQUEST FOR AN URGENT REPLY WHERE THE APPLICATION FOR INTERNATIONAL PROTECTION WAS REGISTERED AFTER A DECISION TO REFUSE ENTRY OR A RETURN DECISION WAS ISSUED IN ACCORDANCE WITH ARTICLE 39 (2) REGULATION (EU) 2024/1351 YES/NO

(if YES is selected, it will activate the following fields):

• Reasons that warrant an urgent reply – if selected, a field for free text to be activated – maximum 1 000 characters

• Period within which a reply is requested – to be selected from calendar (minimum one week)

THE APPLICATION IS MANDATORILY EXAMINED UNDER ASYLUM BORDER PROCEDURE IN ACCORDANCE WITH ARTICLE 45 REGULATION (EU) 2024/1348: YES/NO

(if YES is selected, it will activate the following fields):

Ground for the mandatory application of asylum border procedure:

• Article 42(1), point (c), of Regulation (EU) 2024/1348

• Article 42(1), point (j), of Regulation (EU) 2024/1348

(when one of the two grounds is selected, a new field will be activated below it introducing free text (maximum 500 characters) to provide further information about the exact circumstances justifying the mandatory application of the asylum border procedure)

Date of registration of the application: …

(to be selected from a calendar):

THE APPLICANT IS DETAINED IN ACCORDANCE WITH ARTICLE 44(2) REGULATION (EU) 2024/1351:

YES/NO

If YES is selected, the following field will be activated

• Date of detention – to be selected from a calendar

THE APPLICANT HAS FAMILY MEMBER(S) WHO IS/ARE ALSO SUBJECT TO THIS TAKE CHARGE REQUEST: YES/NO

(if YES is selected, the fields below will be activated; in addition to the fields below, the requesting Member State shall fill in for all family members the relevant personal information and any other information requested under Part I if YES is selected, all fields that become available shall be filled in for every family member included in the current form )

FAMILY MEMBER 1:

Family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)

ADD MORE FAMILY MEMBERS

*note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet


*Part II (to be filled in by the requested Member State)*


o ACCEPT If ACCEPT is selected, the following fields are activated ACCEPTANCE ON THE BASIS OF THE FOLLOWING PROVISION OF Regulation (EU) 2024/1351: • Article 25 of Regulation (EU) 2024/1351: unaccompanied minor • Article 26 of Regulation (EU) 2024/1351: family members who legally reside in a Member State If this field is selected, written consent of the person concerned should be attached to the form. • Article 27 of Regulation (EU) 2024/1351: family members who are applicants for international protection • If this field is selected, written consent of the person concerned should be attached to the form. • Article 29(1) of Regulation (EU) 2024/1351: valid residence document • Article 29(2) of Regulation (EU) 2024/1351: valid visa • Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document • Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn visa • Article 30 Regulation (EU) 2024/1351: diplomas or other qualifications • Article 31 Regulation (EU) 2024/1351: visa-waived entry • Article 32 Regulation (EU) 2024/1351: application in an international transit area of an airport • Article 33(1) Regulation (EU) 2024/1351: entry • Article 33(2) Regulation (EU) 2024/1351: Disembarkation following a search and rescue operation • Article 34 Regulation (EU) 2024/1351: dependent persons • Article 35(2) Regulation (EU) 2024/1351: discretionary clauses The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO INFORMATION ABOUT THE POSSIBILITIES TO CARRY OUT THE TRANSFER: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters. DATE OF THE ACCEPTANCE: … to be generated automatically	o REJECT If REJECT is selected, a field will be activated with a *maximum of 3 000 characters to provide substantiated reasons, based on all the circumstances of the case in accordance with Article 40(8) of Regulation (EU) 2024/1351* relating to the relevant criteria on which the take charge request was based as well as proof and circumstantial evidence where available supporting the substantiated reasons. The rejection cannot be based on the mere fact that no formal proof was attached to the take charge request. For the rejections on requests sent on the basis of Articles 25, 26,27 and 34 of Regulation (EU) 2024/1351, detailed information should be provided in the free text on the exact reasons for not accepting the provided circumstantial evidence by addressing all the circumstantial evidence individually. For the cases where the rejection of a request based on Articles 25, 26, 27 and 34 of Regulation (EU) 2024/1351 is motivated due to the impossibility to identify the family member of the applicant subject to the take charge request, detailed information shall be provided on the actions performed in relation to the tracing and identification of the family member concerned. DATE OF THE REJECTION: … to be generated automatically

o ACCEPT If ACCEPT is selected, the following fields are activated ACCEPTANCE ON THE BASIS OF THE FOLLOWING PROVISION OF Regulation (EU) 2024/1351: • Article 25 of Regulation (EU) 2024/1351: unaccompanied minor • Article 26 of Regulation (EU) 2024/1351: family members who legally reside in a Member State If this field is selected, written consent of the person concerned should be attached to the form. • Article 27 of Regulation (EU) 2024/1351: family members who are applicants for international protection • If this field is selected, written consent of the person concerned should be attached to the form. • Article 29(1) of Regulation (EU) 2024/1351: valid residence document • Article 29(2) of Regulation (EU) 2024/1351: valid visa • Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document • Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn visa • Article 30 Regulation (EU) 2024/1351: diplomas or other qualifications • Article 31 Regulation (EU) 2024/1351: visa-waived entry • Article 32 Regulation (EU) 2024/1351: application in an international transit area of an airport • Article 33(1) Regulation (EU) 2024/1351: entry • Article 33(2) Regulation (EU) 2024/1351: Disembarkation following a search and rescue operation • Article 34 Regulation (EU) 2024/1351: dependent persons • Article 35(2) Regulation (EU) 2024/1351: discretionary clauses The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO INFORMATION ABOUT THE POSSIBILITIES TO CARRY OUT THE TRANSFER: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters. DATE OF THE ACCEPTANCE: … to be generated automatically

o REJECT If REJECT is selected, a field will be activated with a maximum of 3 000 characters to provide substantiated reasons, based on all the circumstances of the case in accordance with Article 40(8) of Regulation (EU) 2024/1351 relating to the relevant criteria on which the take charge request was based as well as proof and circumstantial evidence where available supporting the substantiated reasons. The rejection cannot be based on the mere fact that no formal proof was attached to the take charge request. For the rejections on requests sent on the basis of Articles 25, 26,27 and 34 of Regulation (EU) 2024/1351, detailed information should be provided in the free text on the exact reasons for not accepting the provided circumstantial evidence by addressing all the circumstantial evidence individually. For the cases where the rejection of a request based on Articles 25, 26, 27 and 34 of Regulation (EU) 2024/1351 is motivated due to the impossibility to identify the family member of the applicant subject to the take charge request, detailed information shall be provided on the actions performed in relation to the tracing and identification of the family member concerned. DATE OF THE REJECTION: … to be generated automatically


*Part III (to be filled in by both Member States)* This part can be activated only by the requesting Member State.

Activate – YES

if YES is selected, the fields below will appear


*REQUEST FOR RE-EXAMINATION:* (if selected, a field for free text will be activated up to 2 000 characters to provide new information relevant for the case)	*ACCEPT FOLLOWING RE-EXAMINATION:* (if selected, all fields described in Part II under the ACCEPT will be activated here also) *REJECT FOLLOWING RE-EXAMINATION* (if selected, the requested Member State shall provide detailed information substantiating the rejection regarding the new information presented by the requested Member State; the rules and instructions as described in Part II under the REJECT apply here mutatis mutandis)
*ADDITIONAL INFORMATION BY THE REQUESTING MEMBER STATE:* o The person has challenged the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information) o The person concerned or a family member to be transferred with the person concerned has absconded (if selected, the fields below will be activated): — Date of absconding: … (date to be selected from a calendar) — Extended timeline for the transfer: … (date to be selected from a calendar) o The person does not comply with the transfer decision — Extended timeline for the transfer: … (date to be selected from a calendar) o The person is imprisoned — Extended timeline for the transfer: … (date to selected from a calendar) o The requesting Member State has become responsible (if selected, the fields below will be activated): — Indication of the responsibility in Eurodac pursuant to Article 16(3) of Regulation 2024/1358 and Article 37(1) of Regulation 2024/1351: YES (to be selected) — Reason: — The transfer has not been carried out within the time limit set out in Article 46(1) of Regulation (EU) 2024/1351 — The transfer has not been carried out within the time limits set out in Article 46 (2) of Regulation (EU) 2024/1351 — The transfer cannot be carried out pursuant to Article 16(3) of Regulation (EU) 2024/1351 and no other Member State can be designated as responsible — The transfer is not in the best interest of the child (Article 25(5) of Regulation (EU) 2024/1351) — The transfer decision was challenged in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful — Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied by the requesting Member State — A residence document was issued to the person by the requesting Member State	*ADDITIONAL INFORMATION BY THE REQUESTED MEMBER STATE:* o Update the information about the possibilities to carry out the transfer: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters.
^[1] With the exception of the information about the file number of the requested Member State	^[1] With the exception of the information about the file number of the requested Member State


*Part IV (to be filled in by requested Member States)* This part is optional. It can be activated only by the requested Member State.

Activate – YES

if YES is selected, the fields below will appear

A transfer is no longer necessary as the person is identified at the territory of the requested Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)

Additional information: YES/NO

(If YES is selected, a field for free text up to 1 000 will be activated allowing to describe any other relevant information)

ONLY IF the standard form is about a family:

All family members subject to this transmission are identified at the territory of the requested Member State: YES/NO

(If NO is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)

Other relevant information: YES/NO

(If YES is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)

ANNEX III

STANDARD FORM FOR THE SUBMISSION AND REPLIES TO TAKE BACK NOTIFICATIONS


*Part I (to be filled in by the notifying Member State)*

Total number of persons covered by the current form:… (to be selected from a drop down menu)

One or more persons subject to the current standard form have been flagged in Eurodac in accordance with 17(2)(i) of Regulation (EU) 2024/1358: YES/NO (if YES is selected, a drop down menu will be activated to select he Member State(s) that introduced the flag(s), multiple choice possible)

…NOTIFIES…FOR …/…


the name of the Member State to be filled in by default	the name of the notified Member State to be selected by a drop-down menu	the name of the person, the Eurodac number and the national reference number of the notifying Member State

Date of Eurodac hit: … (to be selected from a calendar)

Date of the notification: … (to be generated automatically)

This notification can be confirmed or not confirmed by … (a date to be generated from a calendar)

Person is unaccompanied minor: YES/NO

(if YES is selected, it will activate the following field):

Person is a minor under 6 years old: YES/NO

(If YES is selected, it will disactivate all boxes in relation to Eurodac data and will open following fields):

Name:

Date of birth:

Nationality:

Other personal information:

Person whose fingertip condition does not allow for the taking of fingerprints: YES/NO

(if YES is selected, it will disactivate all boxes in relation to Eurodac data and will open boxes with free text)

Person has family member(s) who is/are also subject to this take back notification: YES/NO

(if YES is selected, the fields below will be activated; in addition to the fields below, the notifying Member State shall fill in for all family members the relevant personal information and any other information requested under Part I of current standard form as per the main subject of the notification; if YES is selected, all fields available for the main subject will become available and shall be filled in for every family member included in the current form )

FAMILY MEMBER 1:

family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)

ADD MORE FAMILY MEMBERS

*** note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet

This notification concerns a take back case referred to in:

(only one option from above may be selected; when an option is selected, a sub-section is opened depending on the choice to be filled in – see below the different filled that should be activated depending of the choice of the respective option; the selection of one of the below options deactivate the others)

• Article 36(1), point (b), of Regulation (EU) 2024/1351

• Article 36(1), point (c), of Regulation (EU) 2024/1351

• Article 38(4), first subparagraph of Regulation (EU) 2024/1351

• Article 38(5) of Regulation (EU) 2024/1351

• Article 12(6) of this Regulation

• Article 13 of this Regulation

If Article 36(1), point (b), is selected, the following fields will appear to be filled in:

Member State indicated as the Member State responsible in Eurodac: …

Eurodac number of the notified Member State…

Person is detained: YES/NO

If Article 36(1), point (c), is selected, the following fields will appear to be filled in:

Registration in Eurodac by the notified Member State:

…

Proof and circumstantial evidence showing that the notified Member State has accepted to admit the person concerned in accordance with Regulation (EU) 2024/1350, or granted international protection or humanitarian status under a national resettlement scheme: YES/NO (to continue with this type of notification, YES should be selected; by selecting YES a field for free text will be activated to describe shortly the situation – maximum size: 1 500 characters; this option may only be used only for cases referred to in Article 12(3) of this Regulation)

Person is detained: YES/NO

If Article 38(4) is selected, the following fields will appear to be filled in:

Hit transmitted from Eurodac: …

Person is detained: YES/NO

If Article 38(5) is selected, the following fields will appear to be filled in:

Hit transmitted from Eurodac and the indication of the Member State of relocation: …

Person is detained: YES/NO

If Article 13 of this Regulation is selected, the following fields will appear to be filled in:

Eurodac hit: …

Circumstantial evidence attached: YES/NO

Other hits transmitted by the Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358:

…

Proof and circumstantial evidence indicating cessation of responsibilities pursuant to Article 37 of Regulation (EU) 2024/1351: …

Person is detained: YES/NO

If Article 12(6) of this Regulation is selected, the following fields will appear to be filled in:

Proof and circumstantial evidence or relevant elements from the statements of the person concerned referred to in Article 41(2) showing that the notified Member State is obliged to take back the applicant in accordance with Article 36(1)(b), (c), Article 38(4), first subparagraph, or Article 38(5) of Regulation (EU) 2024/1351: YES/NO

(to continue with this type of notification, YES should be selected; by selecting YES a field for free text will be activated to describe shortly the situation – maximum size: 1 500 characters)

Person is detained: YES/NO


*Part II (to be filled in by the notified and where necessary, the notifying Member State)*


o CONFIRMATION If CONFIRM is selected, the following fields are activated	o NON-CONFIRMATION If non-confirmation is selected, the following fields will appear, but only one can be selected:
The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO If the confirmation is automatically activated, the default answer to be activated under this question is YES based on the presumption that Member States do comply with their legal obligation under the Union law unless proven otherwise. The default answer will be generated automatically also if the notified Member State selects only CONFIRM without filling one or more of the subsequent questions. Information about the possibilities to carry out the transfer: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters. DATE OF THE CONFIRMATION: … to be generated automatically	o Person was effectively removed or returned voluntarily attach proof (this field cannot be selected if no proof is attached) For the notifying Member State: o Accept the proof (selecting this will finalise the notification) o Request reconsideration (selecting this will activate an open box to motivate the request + to indicate the deadline for reply) o Person has left the territory of the Member States for more than 9 months attach proof (this field cannot be selected if no proof is attached) For the notifying Member State: o Accept the proof (selecting this will finalise the notification) o Request reconsideration (selecting this will activate an open box to motivate the request + to indicate the deadline for reply) o Final decision for this person was taken under the asylum border procedure in accordance with Article 45 of Regulation (EU) 2024/1348 more than 15 months ago* attach proof (this field cannot be selected if no proof is attached) For the notifying Member State: o Accept the proof (selecting this will finalise the notification) o Request reconsideration (selecting this will activate an open box to motivate the request + to indicate the deadline for reply) o Incorrect indication of responsibility in Eurodac (appears only if the notifying Member State has selected a notification under Article 36(1), point (b), of Regulation (EU) 2024/1351 ** include the information that the Member State that inserted the incorrect indication in Eurodac has been informed in accordance with Article 40(5) of Regulation (EU) 2024/1358 and/or include proof of the rectification of the indication in Eurodac. – if selected an open field will be activated of up to 500 characters to fill in the relevant information. o Process for determining the Member State responsible has been finalised and Member State responsible is now indicated in Eurodac (appears only if the notifying Member State has selected a notification under Article 38(4) of Regulation (EU) 2024/1351 indicate the Member State responsible – from a menu o Another Member State has issued a residence document indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)* o Another Member State has become responsible due to failure to transfer the person within the timelines set in Article 46 of Regulation (EU) 2024/1351 indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.) o Another Member State has become responsible due to the application of the discretionary clause indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.) o The Member State where the unaccompanied minor is present is responsible following the best interest of the child assessment (this option is activated only if in the first part the notifying Member State has indicated that it is an UAM case) indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.* o The person is beneficiary of international protection (if selected, a field will be activated for describing the situation – maximum 500 characters) DATE OF NON-CONFIRMATION: … to be generated automatically


*Part III (to be filled in by both Member States if needed)* This part can be activated only by the notifying Member State.

Activate – YES

if YES is selected, the fields below will appear


*ADDITIONAL INFORMATION BY THE NOTIFYING MEMBER STATE:* o The person has appealed the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information) o The person has absconded (if selected, the fields below will be activated): — Date of absconding: … (date to be selected from a calendar) — Extended timeline for the transfer: …(date to be selected from a calendar) o The person does not comply with the transfer decision — Extended timeline for the transfer: … (date to be selected from a calendar) o The person is imprisoned — Extended timeline for the transfer: … (date to be selected from a calendar) o The notifying Member State is responsible (if selected, the fields below will be activated): — Responsibility is updated in Eurodac: YES (to be selected) — Legal ground for the shift: — The transfer has not been carried out within the timelines under Article 46(1) of Regulation (EU) 2024/1351 — The transfer has not been carried out within the timelines of Article 46 (2) of Regulation (EU) 2024/1351 — The transfer is precluded under Article 16(3) of Regulation (EU) 2024/1351 — The transfer is not in the best interest of the child as envisaged under Article 25(5) of Regulation (EU) 2024/1351 — The transfer decision was appealed in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful — Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied — A residence document was issued to the person by the requesting Member State	*ADDITIONAL INFORMATION BY THE NOTIFIED MEMBER STATE:* o Update information about the possibilities to carry out the transfer: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters. This field activates if the notifying Member State clicks on the button “Request transfer dates to be updated” . If this button is not clicked, this part will remain inactive.

ADDITIONAL INFORMATION BY THE NOTIFYING MEMBER STATE: o The person has appealed the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information) o The person has absconded (if selected, the fields below will be activated): — Date of absconding: … (date to be selected from a calendar) — Extended timeline for the transfer: …(date to be selected from a calendar) o The person does not comply with the transfer decision — Extended timeline for the transfer: … (date to be selected from a calendar) o The person is imprisoned — Extended timeline for the transfer: … (date to be selected from a calendar) o The notifying Member State is responsible (if selected, the fields below will be activated): — Responsibility is updated in Eurodac: YES (to be selected) — Legal ground for the shift: — The transfer has not been carried out within the timelines under Article 46(1) of Regulation (EU) 2024/1351 — The transfer has not been carried out within the timelines of Article 46 (2) of Regulation (EU) 2024/1351 — The transfer is precluded under Article 16(3) of Regulation (EU) 2024/1351 — The transfer is not in the best interest of the child as envisaged under Article 25(5) of Regulation (EU) 2024/1351 — The transfer decision was appealed in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful — Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied — A residence document was issued to the person by the requesting Member State

ADDITIONAL INFORMATION BY THE NOTIFIED MEMBER STATE: o Update information about the possibilities to carry out the transfer: General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters. This field activates if the notifying Member State clicks on the button “Request transfer dates to be updated” . If this button is not clicked, this part will remain inactive.


*Part IV (to be filled in by requested Member States)* This part is optional. It can be activated only by the requested Member State.

Activate – YES

if YES is selected, the fields below will appear

A transfer is no longer necessary as the person is identified at the territory of the notified Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)

Additional information: YES/NO

(If YES is selected, a field for free text up to 1 000 will be activated allowing to describe any other relevant information)

ONLY IF the standard form is about a family:

All family members subject to this transmission are identified at the territory of the notified Member State: YES/NO

(If NO is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)

Other relevant information: YES/NO

(If YES is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)

ANNEX IV

STANDARD FORM FOR TRANSMISSION OF INFORMATION ON RELOCATION


*PART I (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)*

*** All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.

Total number of persons concerned by this form:… (to be selected from a drop down menu)

Terminate the current relocation procedure: YES ( optional field; to be used in accordance with Article 17(2), second subparagraph when the conditions of Article 67(2) of Regulation (EU) 2024/1351 are met))

… (the name of the benefitting Member State to be selected from a drop out menu) identified in the Commission decision ………………………………………. (quote the number of the Commission decision) as being under migratory pressure TRANSMITS A RELOCATION FORM to … (the name of the contributing Member State to be selected form a drop down menu) that contributes with relocation to the Annual Solidarity Pool established by Council implementing act … (quote the number of the Council implementing act)

Date of transmission: … (to be generated automatically + possibility to be edited manually if needed)

Reference number of the transmission… (to be generated automatically + possibility to be edited manually if needed)

File number in the benefitting Member State: … (optional: to be typed)

File number in the contributing Member State: (optional: to be typed by the contributing Member State)

Eurodac reference number of the benefitting Member State … (to be typed)

INFORMATION ON THE PERFORMED SECURITY CHECKS:

(the name of the benefitting MS to be selected from a drop out menu)

…declares that there are NO reasonable grounds to consider the person subject to this transmission as threat to the internal security. This was verified through (select at least one of the following):

• Security check provided for in Article 15 of Regulation (EU) 2024/1356 - if selected, the following fields will be activated (all fields are mandatory:

• date of the check (to be selected from a calendar)

• place of the check

• additional information about the security check (free text, maximum 500 characters)

If selected, the benefitting Member State shall attach, to the current standard form, where appropriate, the screening form provided for in Article 17 of Regulation (EU) 2024/1356

• other security check – if selected, the following fields will be activated to insert information for the latest security check performed (all fields are mandatory):

• date of the check (to be selected from a calendar)

• place of the check

• additional information about the nature of the check (free text, maximum 1 500 characters)

The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO

GENERAL INFORMATION:

The person concerned by this transmission is:

o Beneficiary of international protection

o Applicant for international protection

If Beneficiary of international protection is selected, the following fields will be activated:

The person has consented to the relocation -YES (a box to be ticked)

The person was granted international protection on … (data to be typed)

Type of status – please select

— refugee status

— subsidiary protection

The decision to grant international protection is attached to the current form YES/NO

The identity document of the person concerned is attached to the current form YES/NO

The signed consent of the person concerned is attached to the current form YES/NO

If applicants for international protection is selected, the following fields will be activated:

The procedure for determining the Member State responsible has been completed: YES/NO

If YES is selected, an automatic line will appear by default indicating that the benefitting Member State is the responsible Member State, and the responsibility is established on criteria different than the ones in Articles 25 to 28 and Article 34 of Regulation (EU) 2024/1351,with the exception of Article 25(5) of Regulation (EU) 2024/1351.

The person concerned by this transmission and his/her family members where applicable has/have been informed about the obligations of the applicants and the consequences of non-compliance: YES /NO

The person and/or one or more of his/her family members concerned by this transmission is a vulnerable person: YES/NO

If YES is selected, a field will be activated to select one or more of the following options. In case of more than one options from the list below are selected a new field will be activated next to every selection to indicate for whom the specific vulnerability is relevant to:

• Minor

• UAM

• Person with disabilities

• Elderly person

• Pregnant woman

• Lesbian, gay, bisexual, trans and intersex person

• Single parent with minor children

• Victim of trafficking of human being

• Person with serious illnesses

• Person with mental disorders including post-traumatic stress disorder

• Person who has been subject to torture, rape or other serious form of psychological, physical or sexual violence

• Other – if selected, a box will open for free text up to 500 characters.

An additional box next to every selection will open to specify the specific needs and the exact situation of the person and/or types of support required for each vulnerability selected.

The person subject to this transmission has provided information on the existence of meaningful links with the selected contributing Member State: YES/NO

If YES is selected, a field will be activated to select one of the following options:

• Cultural considerations – if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

• Extended family links - if selected, a field will be opened for introducing free text – up to 500 characters to elaborate and to provide further information (including first name, last name, date of birth, current address if available)

• Other - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

Other information that could be relevant for assessing whether the person concerned poses a threat to internal security YES/NO

If YES is selected, a field for free text up to 1 000 will be activated allowing to describe inter alia security checks performed by the benefitting Member State that are relevant for the assessment of possible security risk posed by the person

The person subject to this transmission has family members that are applicants or beneficiaries in the benefitting Member State: YES/NO

If YES is selected, the fields below will be activated; in addition to the fields below, the benefitting Member State shall fill in for all family members the relevant personal information, the information on the performed security checks and any other information requested under Part I of current standard form as per the main subject of the relocation transmission; for that purpose if YES is selected, all fields available for the main subject will become available and shall be filled in also for every family member included in the current form

Number of family members: …

Family link to the person subject of the current transmission: … (to be selected from a drop out menu)

Proof of the family link: YES/NO (to be attached – max size of the file)

Current address/location within the benefitting Member State: … (to be typed)

PERSONAL INFORMATION:

If APPLICANT is selected, as an option under the question about the status of the person under the current transmission, the following fields under personal information will be activated:

Eurodac reference number: … (identical as the Eurodac number referred above)

Surname: … (to be typed)

Forename… (to be typed)

Name at birth… (optional: if different from above to be typed)

Aliases… (optional: if applicable to be typed)

Sex: … (to be selected from a drop out menu)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (optional: to be selected from a drop out menu + other)

Date of birth: … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status: … (to be selected from a drop out menu; if MARRIED OR UNAMRRIED PARTER IN STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available: … ( optional: to be typed)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the No and the type of the document and to elaborate on the explanations provided for the lack of document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three letter code of the issuing country and the expiry date of the document to be typed)

Date and place of the registration of the application for international protection … (for the date to be selected from a calendar)

Current address/location within the benefitting Member State … (to be typed)

Country of residence prior to arrival… (to be selected from a drop out menu + other)

Photo: … (to be attached to the form; in the form this field should be only ticked)

Fingerprint data: …( to be attached to the form, NIST standard ; in the form this field should be only ticked)

Language … (to be selected from a drop out menu + other) (possibility to select more than one language)

If BENEFICIARY FOR INTERNATIONAL PROTECTION is selected, as an option under the previous question, the following fields under personal information will be activated:

Eurodac reference number: … (to be typed)

Surname: … (to be typed)

Forename: … (to be typed)

Name at birth: … (optional, from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (OPTIONAL, o be selected from a drop out menu + other)

Date of birth : … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status… (to be selected from a drop out menu; if MARRIED or UNMARRIED PARTNER IN A STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available… (optional: to be typed)

Identity or travel document: YES/NO

… (type and number, the three-letter code of the issuing country and the expiry date of the document to be typed)

Current address/location within the benefitting Member State: … (to be typed)

Country of residence prior to arrival: … (to be typed)

Photo: (to be attached to the form and a box to be ticked in the form)

Fingerprints: (to be attached to the form, NIST standard; a box to be ticked in the form)

Language … ( to be selected from a drop out menu + other)


*PART II (TO BE FILLED IN BY THE MEMBER STATE OF RELOCATION)*

• REQUEST PERSONAL INTERVIEW WITH THE PERSON (the selection of this option, will activate Part III of the current form)

If selected, the following fields will be activated:

Type of personal interview:

— Remote interview

— In person interview

• REQUEST EXTENSION OF THE DEADLINE FOR CONFIRMATION OF RELOCATION

If selected, a field will pop up calculating automatically the new deadline for possible objection.

If selected, the following options will be activated:

— The examination of the information under the current transmission is particularly complex - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

— A large number of cases need checking at the same time - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

• CONFIRMATION OF THE RELOCATION

If CONFIRMATION is selected, the following fields are activated

— Information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters.

— DATE OF THE CONFIRMATION: …

to be generated automatically

• NON-CONFIRMATION OF RELOCATION ON SECURITY GROUNDS according to Article 67(2) of Regulation (EU) 2024/1351

If selected, the following field will be activated automatically:

The Member State of relocation transmitted information on the nature and underlying elements of the threat of the person under this transmission to the benefitting Member State on … (date to be selected from a calendar) Additional details on the transmission mode, if possible: …

Other relevant information (if selected, a field will be opened for introducing free text)

Date of non-confirmation: …

to be generated automatically

• NON-CONFIRMATION OF RELOCATION ON OTHER GROUNDS in accordance with Regulation (EU) 2024/1351

If selected, the following field will be activated automatically. Only one can be selected:

— Form transmitted for person outside of the scope of the relocation procedure as defined under Regulation (EU) 2024/1351 (if selected, the following options will be activated):

— No consent given by the beneficiary of international protection to be relocated and/or it is not agreed bilaterally between the contributing and the benefitting Member State in accordance with Article 56 (2) point (a), (ii) of Regulation (EU) 2014/1351; not active as an option if beneficiary is not selected above)

— International protection granted more than 3 years prior to the adoption of the Council Implementing Act referred to in Article 57 of Regulation (EU) 2024/1351 (only if the person subject of the transmission is beneficiary of international protection; not active as an option if beneficiary of international protection is not selected above)

— The person subject to the transmission is neither an applicant for international protection nor a beneficiary of international protection

— Form transmitted to manifestly incorrect Member State (if selected, the following options will be activated):

— The contributing Member State has fully implemented its relocation pledge included in the Council Implementing Act pursuant to Article 57, or its reduced pledge where a deduction was granted in a Council Implementing Act pursuant to Article 61 or 62 of Regulation (EU) 2024/1351;

— The contributing Member State has not pledged relocation.

— Systematic shortcomings are identified by the Commission in the benefitting Member State leading to serious negative consequences for the functioning of Regulation (EU) 2024/1351 and the contributing Member State chooses not to implement its pledge towards that benefitting Member State.


*PART III (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)*

This part is optional. It can be activated only by the Member State of relocation by requesting a personal interview. If activated, the benefitting Member State shall provide the necessary information.

The person under the current transmission is duly informed about the nature and the purpose of the personal interview requested. YES/NO

IF REMOTE INTERVIEW IS REQUESTED:

Date for the interview: … (to be selected from a calendar)

Time of the interview: … (to be selected from a calendar)

Details for the remote connection:…

IF IN PERSON INTERVIEW IS REQUESTED:

Date for the interview: … (to be selected from a calendar) Time of the interview: … (to be selected from a calendar)

Place for the interview:…


*PART IV (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)*

This part is optional. It can be activated only by the benefitting Member State in accordance with Article 17(2) of this Regulation

• Transmission of updated information YES

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