Commission Implementing Regulation (EU) 2025/2196 of 17 October 2025 laying down detailed rules for the implementation of Council Regulation (EC) No 1224/2009 as regards access to waters and resources, control of fisheries, surveillance, inspection and enforcement, deduction of quotas and fishing efforts, data and information, and repealing Commission Implementing Regulation (EU) No 404/2011

The flag Member State shall use the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 as the format to transmit fishing logbook, prior notifications, transhipment declaration, and landing declaration data to other Member States, the Commission, or EFCA, as referred to in Articles 14, 17, 19a, 21, and 23 to Regulation (EC) No 1224/2009, in accordance with Annex XV to this Regulation.

Upon receipt, flag Member States shall promptly forward the fishing logbook data, and any correction thereof, from fishing vessels flying their flag, for each fishing trip and starting with the last departure from port, to the coastal Member State in the waters of which fishing activities are conducted, and to the Commission.

Upon receipt, flag Member States shall promptly forward the landing or transhipment declaration data, and any correction thereof, from fishing vessels flying their flag, to the coastal Member State in the port of which the relevant landings or transhipments occurred, and to the Commission.

Upon receipt, flag Member States shall promptly forward prior notifications, and any correction thereof, from fishing vessels flying their flag to the coastal Member State in the port of which those fishing vessels intend to enter, and to the Commission.

Upon receipt, flag Member States shall promptly forward the fishing logbook data, and any correction thereof, from fishing vessels flying their flag, for each fishing trip and starting with the last departure from port, which operate in the waters under the sovereignty or jurisdiction of their flag Member States or beyond Union waters, to the Commission.

Upon receipt, flag Member States shall promptly forward the landing or transhipment declaration data, and any correction thereof, from fishing vessels flying their flag, whether the landing or transhipment occurred in a port of the flag Member State or a third country, to the Commission.

Upon receipt, flag Member States shall promptly forward prior notifications, and any correction thereof, from fishing vessels flying their flag that are entering their ports or the port of a third country to the Commission.

When a fishing vessel flying the flag of a Member State enters the Union waters of another coastal Member State during a fishing trip, the flag Member State shall grant access to the coastal Member State to all fishing activity data and exchange them, as referred to in Articles 110 and 111(1) of Regulation (EC) No 1224/2009, for the entire fishing trip, from departure until landing. This access shall be maintained for a minimum of three years following the start of the fishing trip, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings.

Member States shall transmit to the Commission all fishing activity data for fishing vessels flying their flag, as referred to in Article 111(3) of Regulation (EC) No 1224/2009, covering the entire fishing trip from departure until the landing is completed. This access shall be maintained for a minimum of three years following the start of the fishing trip, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings.

The flag Member State of a fishing vessel inspected by another Member State in accordance with Article 80 of Regulation (EC) No 1224/2009 shall, on request by the inspecting Member State, transmit to that Member State the electronic fishing activity data as referred to in Articles 110 and 111(1) of Regulation (EC) No 1224/2009 for the current fishing trip of the vessel from departure to the time of the request.

The requests referred to in this Article shall indicate whether the reply should provide the original data with corrections or only the consolidated data. The reply to the request shall be generated automatically and transmitted without delay by the requested Member State.

Masters of Union fishing vessels shall have secure access to their own fishing logbook information, transhipment declaration data, prior notification data, and landing declaration data stored in the database of the flag Member State at any time.

Member States shall set up and operate systems that ensure exchange of data according to this Article

Member States shall use the Sales Domain XML Schema Definition based on the UN/FLUX P1000-5 as the format to transmit sales notes data and take-over declarations data to other Member States, the Commission, or EFCA, as referred to in Articles 62 and 66 of Regulation (EC) No 1224/2009.

When a first sale or take-over takes place in the territory of a Member State other than the flag Member State, the Member State in whose territory the first sale or the take-over took place shall promptly upon receipt forward the sales notes and take-over declaration data as referred in Articles 64 and 66 of Regulation (EC) No 1224/2009 to the flag Member State and to the Commission. The sales notes shall also be forwarded to the Member State in whose territory the fishery products have been landed.

When a first sale takes place in the territory of the flag Member State, the flag Member State shall promptly upon receipt forward the sales notes data to the Member State in whose territory the fishery products have been landed and to the Commission.

When a first sale takes place outside the Union, the flag Member State shall promptly upon receipt forward the sales notes data to the Commission.

When a take-over takes place in the territory of the flag Member State or outside the Union, the flag Member State shall promptly upon receipt forward the take-over declaration data to the Commission.

Sales notes and take-over declaration data as referred to in paragraphs 3 and 4 shall be made available by the Member State in whose territory the first sale or the take-over took place, upon request, to the flag Member State, the Member State in whose territory the fishery products have been landed, and the Commission. This access shall be maintained for a minimum of three years following first sale or take-over, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings.

Sales notes and take-over declaration data as referred to in paragraphs 5 and 6 shall be made available by the flag Member State to the Commission. This access shall be maintained for a minimum of three years following the first sale or take-over, unless otherwise provided under the rules of the common fisheries policy or where data is necessary for inspections, verifications, audits, and enquiries, including those pertaining to complaints and infringements, or judicial or administrative proceedings.

The requests referred to in this Article shall be generated automatically and transmitted without delay by the requested Member State.

Member States shall set up and operate systems that allow:

Member States shall use the Sales Domain XML Schema Definition based on the UN/FLUX P1000-5 format to transmit transport document data, as referred to in Article 68 of Regulation (EC) No 1224/2009, to other Member States, the Commission, or EFCA.

Member States shall set up and operate systems that allow exchange of data according to this Article.

Member States shall use the Inspection and Surveillance Domain XML Schema Definition based on the UN/FLUX P1000-8 as format to transmit inspection and surveillance report data to other Member States, the Commission, or EFCA, as referred to in Articles 71, 76, 78, 83, 110 and 111 of Regulation (EC) No 1224/2009.

When inspections or surveillance are conducted by a Member State other than the flag Member State, the inspecting Member State shall promptly forward the related inspection and surveillance report data to the flag Member State, the coastal Member State (if different from the inspecting Member State), and to the Commission, upon receipt.

When a fishing inspection of an operator fishing without a vessel, conducted in accordance with Annex VII, module 7, or a bluefin tuna farm inspection, conducted in accordance with Annex VII, module 8, takes place, the inspecting Member State shall promptly forward the inspection report data to the Commission upon receipt.

When a market inspection, conducted in accordance with Annex VII, module 4 takes place in a premises processing fishery products from a Member State other than the flag Member State, the inspecting Member State shall promptly forward the inspection report data to the flag Member State, the coastal Member State, the landing Member State (if different from the coastal Member State), and to the Commission, upon receipt.

When a transport inspection, in accordance with Annex VII, module 5, is conducted in a Member State other than the flag Member State, the inspecting Member State shall promptly forward the inspection report data to the flag Member State, the landing Member State, the coastal Member State (if different from the inspecting Member State), the Member State(s) of transit, the Member State of destination of the fishery products, and to the Commission, upon receipt.

When an inspection or surveillance is conducted by the flag Member State, that Member State shall promptly forward the inspection and surveillance report data to the Commission, upon receipt.

Inspection and surveillance report data shall be made available:

Without prejudice to international agreements that are binding upon the Union:

Replies to any request made under this Article shall be generated automatically and transmitted without delay by the requested Member State.

Member States shall use the XML Schema Definition based on the UN/FLUX P1000-12 standard to transmit aggregated catch and fishing effort data to the Commission, as referred to in Article 33(2) and (4) of Regulation (EC) No 1224/2009.

Reported catch quantities shall be based on the quantities landed. If catches are not yet landed, an estimated catch quantity shall be reported, with an indication of ‘retained on board’ or with an indication of ‘transhipped’, for catches transhipped and kept onboard after transshipment. A correction with the exact weight and landing country must be transmitted before the 15th day of the month following the landing.

When Union legislation requires the reporting of stocks or species in multiple catch reports at different aggregation levels, these stocks or species shall be reported in the most detailed report required.

This Chapter lays down the conditions under which the Member States shall administratively cooperate with each other, with third countries, with the Commission and with EFCA to ensure the effective application of Regulation (EC) No 1224/2009 and this Regulation. It does not prevent Member States to establish other forms of administrative cooperation, as appropriate.

This Chapter shall not bind Member States to grant each other assistance where that would be likely to be injurious to their national legal system, public policy, security, or other fundamental interests. Before denying a request for assistance, the requested Member State shall consult the applicant Member State to determine whether assistance may be given in part, subject to specific terms and conditions. Where a request for assistance cannot be complied with the applicant Member State and the Commission or EFCA shall promptly be notified of that fact and reasons shall be stated.

This Chapter shall not affect the application in the Member States of rules on criminal procedure and mutual assistance in criminal matters, including those on secrecy of judicial inquiries.

Where national authorities decide, in response to a request for assistance or following a spontaneous exchange of information, to take follow-up measures which may be implemented only with the authorisation or at the demand of an administrative or judicial authority, they shall communicate to the Member State concerned and the Commission or EFCA any information on those measures which is related to an infringement of the rules of the common fisheries policy.

Any communication referred to in paragraph 1 shall have the prior authorisation from an administrative or judicial authority if such authorisation is required by national law.

Requests shall only be sent by the single authority of the applicant Member State, by the Commission or EFCA to the single authority of the requested Member State. All replies to a request shall be communicated in the same way.

Requests for mutual assistance and the respective replies shall be made in writing, and, where possible, by electronic means.

The languages used for requests and replies shall be agreed by the single authorities concerned before requests are made. If no agreement can be reached, requests shall be communicated in the official language(s) of the applicant Member State and replies in the official language(s) of the requested Member State.

At the request of an applicant Member State, of the Commission or EFCA, a Member State shall supply any relevant information necessary to establish whether an infringement of the rules of the common fisheries policy has been committed or whether there is a reasonable suspicion it may be committed. That information shall be supplied via the single authority as referred to in Article 68.

At the request of the applicant Member State, of the Commission or EFCA, the requested Member State shall carry out the appropriate administrative enquiries concerning operations which constitute or appear to the applicant to constitute an infringement of the rules of the common fisheries policy, in particular serious infringements referred to in Article 90(2) and (3) of Regulation (EC) No 1224/2009. The requested Member State shall communicate the results of such administrative enquiries to the applicant Member State and to the Commission or EFCA.

At the request of the applicant Member State, of the Commission or EFCA, the requested Member State may permit a competent official of the applicant Member State to accompany the officials of the requested Member State, the Commission or EFCA, in the course of administrative enquiries referred to in paragraph 2. In so far as national provisions on criminal proceedings restrict certain acts to officials specifically designated by national law, the officials of the applicant Member State shall not take part in such acts. They are also prohibited from participating in searches of premises or the formal questioning of persons under criminal law. The officials of the applicant Member States present in the requested Member State shall at any time be able to present written authority stating their identity and their official functions.

At the request of the applicant Member State, the requested Member State shall supply it with any document or certified true copies in its possession which relates to an infringement of the rules of the common fisheries policy.

Requests for information and their replies shall be made using the standard form set out in Annex VIII.

The requested Member State shall provide the information referred to in Article 71(1) as soon as possible, and in any case not later than 4 weeks following the date of receipt of the request. Different time limits may be agreed between the requested and the applicant Member State, the Commission or EFCA.

Where the requested Member State is unable to respond to the request by the deadline, it shall inform the applicant Member State, the Commission or EFCA in writing of the reason for its failure to do so and indicate when it considers it will be able to respond.

At the request of an applicant Member State, the requested Member State shall, in accordance with its national rules for notifying similar instruments and decisions, notify the natural or legal person indicated by the applicant Member State of any instrument and decision related to Regulation (EC) No 1224/2009 and its implementing legislation, which emanate from the administrative authorities of the applicant Member State and are to be served in the territory of the requested Member State.

The requested Member State shall transmit its reply to the applicant Member State immediately after the notification via the single authority referred to in Article 68 of this Regulation.

Requests for notification and their replies shall be made using the standard forms set out in Annex IX and Annex X.

Each Member State shall promptly communicate to the Commission, and where possible to EFCA, any information it considers relevant concerning methods, practices, or emerging trends used or suspected to be used in cases of infringements of the rules of the common fisheries policy, particularly in the case of serious infringements as referred to in Article 90(2) and (3) of Regulation (EC) No 1224/2009.

The Commission and, where relevant, EFCA shall communicate to the Member States, without delay, any information that would help them in better implementing and enforcing Regulation (EC) No 1224/2009 or this Regulation.

Where a Member State becomes aware of operations which constitute, or appear to constitute, an infringement of the rules of the common fisheries policy, particularly in the case of serious infringements referred to in Article 90(2) and (3) of Regulation (EC) No 1224/2009, and which are of relevance at Union level, it shall promptly communicate to the Commission or EFCA any relevant information needed to determine the facts. The Commission or EFCA shall convey that information to the other Member States concerned.

For the purposes of paragraph 1, operations which constitute an infringement of the rules of the common fisheries policy, particularly in the case of serious infringements as referred to in Article 90(2) and (3) of Regulation (EC) No 1224/2009, shall be deemed to be of relevance at Union level especially where:

Where the Commission or EFCA considers that operations which constitute an infringement of the rules of the common fisheries policy, particularly in the case of serious infringements as referred to in Article 90(2) and (3) of Regulation (EC) No 1224/2009 have been committed in two or more Member States, it shall inform the Member States concerned thereof which shall as soon as possible carry out enquiries. The Member States concerned shall, as soon as possible, communicate to the Commission or EFCA the findings of those enquiries.

When a Member State receives information from a third country or an RFMO which is relevant for the effective implementation of Regulation (EC) No 1224/2009 and this Regulation, it shall communicate that information via the single authority referred to in Article 68 of this Regulation to the other Member States concerned, to the Commission and, where possible, to EFCA, in so far as it is permitted to do so by bilateral agreements with that third country or the rules of that RFMO.

Information received under this Chapter may be communicated to a third country or an RFMO by a Member State via its single authority under a bilateral agreement with that third country or in accordance with the rules of that RFMO. That communication shall take place after consultation of the Member State that originally communicated the information and in accordance with Union and national legislation regarding the protection of individuals regarding the processing of personal data.

The Commission or EFCA may, in the framework of SFPAs or of fisheries partnership agreements concluded between the Union and third countries or in the framework of RFMOs or similar arrangements to which the Union is a contracting party or a non-contracting cooperating party, communicate relevant information concerning an infringement of the rules of the common fisheries policy to other parties to those agreements, organisations or arrangements, subject to the consent of the Member State that supplied the information and in accordance with Regulation (EU) 2018/1725.

Member States shall use the minimum information laid down in Annex XVIII for the annual report on control and inspections referred to in Article 93b of Regulation (EC) No 1224/2009.

Member States shall use the minimum information laid down in Annex XI for the five year-report as referred to in Article 118(1) of Regulation (EC) No 1224/2009.

Commission Implementing Regulation (EU) No 404/2011 is repealed.

By way of derogation from paragraph 1: