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The Schengen acquis - Decision of the Executive Committee of 16 December 1998 on coordinated deployment of document advisers (SCH/Com-ex (98) 59 rev.)

Type Decision
Publication 2000-09-22
Last updated 2004-05-01
State In force
Department GOVREP
Source EUR-Lex
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THE EXECUTIVE COMMITTEE,

Having regard to Article 132 of the Convention implementing the Schengen Agreement,

Having regard to Articles 12 and 26 of the above Convention,

Taking account of its Declaration of 16 September 1998 (document SCH/Com-ex (98) decl 3),

HAS DECIDED AS FOLLOWS:

SCH/I-Front (98) 171 rev 4

PRINCIPLES FOR IMPLEMENTATION

At its meeting on 16 September 1998, the Executive Committee underlined the special importance of document advice in combating illegal immigration into the Schengen area (SCH/Com-ex (98) decl 3).

The Executive Committee also issued a mandate to make practical arrangements, which are set out below.

The coordinated deployment of document advisers for air and maritime traffic consular representations shall proceed according to the following guidelines:

1. Arrangements for creating joint document adviser teams

2. Choice of locations suitable for document adviser assignments

The choice of locations with consular representations and (or) transport company offices abroad that are suitable for document adviser assignments given the current situation as it applies in each case shall be made by the subgroup on Frontiers in a separate note.

Even if not explicitly mentioned in the above list, the staff of the domestic airline and shipping company transporting people into the Schengen area should also be offered training depending on the capacity available.

Furthermore, if there is sufficient capacity, document advice may also be offered to transport companies which do not directly serve destinations in the Schengen area but operate feeder trips to departure points for connecting air and sea links to the Schengen area.

In all events, once the individual advice projects have been defined, contact should be made immediately with the consular representations and transport companies. In principle, all consular representations of the Schengen States will be informed of the planned secondment of document advisers to the representations at local level.

3. Designation of key places and regions

The deployment of document advisers will be based on a current assessment of the situation. The Sub-Group on Frontiers will determine the key places and regions in a separate note.

4. Document adviser profile

Staff working as document advisers must be professionally and personally suitable. They should have at least five years' experience in an executive capacity.

Document advisers should have sufficient knowledge of the main language used in connection with air and sea traffic at the place where they are deployed and should certainly have a good command of English airline and document terminology (IATA training material). Officials working as document advisers must also have the necessary pedagogical and didactic skills for this activity.

5. Reporting arrangements and plans for further developments

After the mission, the document advisers shall draft a written report on the course of the assignment and the weak points detected, on the modus operandi and the counter-measures already taken. The report shall be forwarded to the leading State and on to the Schengen Secretariat for distribution to all delegations in the Sub-Group on Frontiers.

The Presidency in office shall draw up a summary report to be submitted to Working Group I on Police and Security every half calendar year concerning the activities conducted during that six-month period, including an analysis.

The Presidency shall also devise proposals for further procedure, including the planning of further advisory measures and technical or tactical improvements and submit them for approval to the Sub-Group on Frontiers.

SCH/I-front (98) 184 rev 3

COORDINATED DEPLOYMENT OF DOCUMENT ADVISERS FOR AIR AND MARITIME TRAFFIC AND AT CONSULAR REPRESENTATIONS

Choice of locations currently considered suitable in principle for document adviser assignments and designation of current target locations and regions

I. Choice of locations currently considered suitable for document adviser assignments

On the basis of an evaluation of the current situation, consular representations and/or overseas offices of airlines and shipping companies at the following locations are considered suitable in principle for document adviser assignments (the list will be updated where the need arises):

II.   Designation of current key places and regions

Of the locations selected in section I above, the deployment of document advisers, which will be based on a current assessment of the situation, is seen as a particular priority at the following locations. This list is not final. The list will be updated as needed.

Coordinated deployment of document advisers at the above locations immediately should be the aim.

In addition, document advisers should be seconded to the following locations (in the order set out below) as soon as possible:

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