S.I. No. 869/2004 - Film Regulations, 2004

ARRANGEMENT OF REGULATIONS

PART 1 General

1.

2.

PART 2 Application to the Revenue Commissioners for certification and the information and documentation to be provided in or with such application

3.

4.

PART 3 Categories of films eligible for certification by the Revenue Commissioners

5.

6.

PART 4 Issue of authorisation by the Minister for Arts, Sport and Tourism

7.

PART 5 Records to be maintained and provided by a qualifying company

8.

9.

PART 6 Notification of completion of production and provision of copies of film and compliance report

10.

11.

12.

PART 7 The type of expenditure that may be accepted by the Revenue Commissioners as expenditure on the production of a qualifying film

13.

14.

PART 8 Eligible goods, services and facilities and conditions to be satisfied

15.

16.

17.

PART 9 Miscellaneous

18.

FIRST SCHEDULE

Documentation to accompany an application made for a certificate under section 481(2A) of the Act

SECOND SCHEDULE

Categories of films eligible for certification by the Revenue Commissioners

THIRD SCHEDULE

Categories of films not eligible for certification by the Revenue Commissioners

FOURTH SCHEDULE

Documents to accompany a compliance report in relation to a qualifying film

S.I. No. 869 of 2004.

FILM REGULATIONS, 2004.

The Revenue Commissioners in exercise of the powers conferred on them by section 481 (as amended by the Finance Act 2004 (No. 8 of 2004)) of the Taxes Consolidation Act 1997 (No. 39 of 1997), with the consent of the Minister for Finance, and with the consent of the Minister for Arts, Sport and Tourism in relation to the matters to be considered regarding the issue of authorisations under subsection (2) of section 481, hereby make the following Regulations:

PART 1 General

Citation and commencement.

• (2) These Regulations come into operation on 1 January 2005 and apply as respects each application made on or after that date by a qualifying company for a certificate under section 481 of the Act in relation to a film.

Interpretation.

“Act” means the Taxes Consolidation Act 1997 (No. 39 of 1997);

“auditor” means a person qualified for appointment as auditor of a company in accordance with Part X (as amended) of the Companies Act 1990 (No. 33 of 1990);

“eligible goods, services and facilities” means goods, services and facilities which are goods, services and facilities for the purposes of section 481(2A)(g)(iv)(II) of the Act by virtue of Part 8 of these Regulations;

“film” has the same meaning as in section 481 of the Act;

“Minister” means the Minister for Arts, Sport and Tourism;

“qualifying company” has the same meaning as in section 481 of the Act;

“qualifying film” has the same meaning as in section 481 of the Act;

“records”, in respect of records to which Part 5 relates, includes records held in a machine readable form;

“relevant investment” has the same meaning as in section 481 of the Act;

“section 481 of the Act” means section 481 (as amended by the Finance Act 2004 (No. 8 of 2004)) of the Taxes Consolidation Act 1997 (No. 39 of 1997).

• (2) Subject to paragraph (1), a word or expression that is used in these Regulations and is also used in the Tax Acts has, except where the context otherwise requires, the same meaning in these Regulations that it has in those Acts.

• (3) In these Regulations—

• (a) a reference to a Regulation is to a Regulation of these Regulations, and

• (b) a reference to a paragraph or subparagraph is to the paragraph or subparagraph of the Regulation in which the reference occurs,

unless it is indicated that reference to some other provision is intended.

PART 2 Application to the Revenue Commissioners for certification and the information and documentation to be provided in or with such application.

Application for certification — general.

• (a) the commencement of the raising of relevant investments, and

• (b) the commencement of the principal photography, the first animation drawings or the first model movement, as the case may be.

• (2) An application made in accordance with paragraph (1) shall be made on the form prescribed for that purposes by the Revenue Commissioners.

Application for certification — specific.

• (2) The information required at each section of the application form shall be provided in full.

PART 3 Categories of films eligible for certification by the Revenue Commissioners

Categories of films eligible for certification.

Categories of films not eligible for certification.

PART 4 Issue of authorisations by the Minister for Arts, Sport and Tourism.

Issue of authorisation.

• (a) the film is within a category of film eligible for certification by the Revenue Commissioners, and

• (b) the Minister is satisfied that the film will either or both—

• (i) act as an effective stimulus to film making in Ireland, through, among other things, the provision of quality employment and training opportunities, and

• (ii) be of importance to the promotion, development and enhancement of the national culture, including, where applicable, the Irish language.

PART 5 Records to be maintained and provided by a qualifying company

Types of records.

• (a) the books of first entry, including a cash receipts book, purchases day book, cheque payments book, creditors ledger and petty cash book,

• (b) trial balance, all ledgers and journals to which all transactions are posted,

• (c) the back-up documentation from which the books of first entry were completed, including—

• (i) suppliers’ invoices, credit notes, statements, and delivery notes,

• (ii) cheque stubs and petty cash vouchers, and

• (iii) bank statements and correspondence including those items verifying lodgements into bank accounts and transfers out of such accounts,

and

• (d) auditors’ linking documents including documents drawn up in the making up of accounts and showing details of the calculations linking the records to the accounts.

• (2) The Revenue Commissioners may request the records to which paragraph (1) relates at any time within a period of up to 6 years after the later of—

• (a) first delivery and acceptance of the qualifying film, or

• (b) where the qualifying company fails to submit a complete compliance report on time, within 6 years of the provision of such report.

Records to indicate certain breakdown of expenditure.

• (a) the amount of money expended directly on the employment of eligible individuals, and on the provision of eligible goods, services and facilities, and

• (b) the amount of money expended otherwise than in accordance with paragraph (a).

PART 6 Notification of completion of production and provision of copies of film and compliance report

Notification of completion of production.

Provision of copies of film.

• (2) The copies of the film shall be provided in DVD or VHS PAL format or such other format as may be specified in the certificate issued by the Revenue Commissioners in relation to the film.

• (3) The copies of the film shall be forwarded to the Revenue Commissioners and to the Minister by registered post.

Compliance report — certificate issued by the Revenue Commissioners.

• (2) Such report shall be made on the form provided for that purpose by the Revenue Commissioners.

• (3) The report shall include the items listed in Schedule 4 to these Regulations.

• (4) The report shall be forwarded to the Revenue Commissioners by registered post.

PART 7 The type of expenditure that may be accepted by the Revenue Commissioners as expenditure on the production of a qualifying film

Acceptable expenditure.

Unacceptable expenditure.

• (a) costs associated with the distribution or promotion of the film,

• (b) costs arising after delivery of the materials contracted for with the relevant distributor or broadcaster,

• (c) legal, accountancy and other costs of raising relevant investments,

• (d) costs of organising or providing pre-sales monies including those connected with facilitating a return for investors,

• (e) costs of acquiring rights other than those necessary for the production of the film,

• (f) expenditure on capital assets used in the production of the film which are not used up in that process,

• (g) amounts that are paid out of, or are dependent on, or arise from rights in, the receipts, earnings or profits of the film, or

• (h) fees or other payments deferred unless the payment of such sums is made no later than 4 months after the first occasion on which the completed film is delivered to any financier or distributor thereof.

PART 8 Eligible goods, services and facilities and conditions to be satisfied

Interpretation — Part 8.

“provided within the State” means—

• (a) (i) in the case of goods which are dispatched or transported, that the dispatch or transportation to the person to whom they are provided begins in the State, and

• (ii) in the case of goods which are not dispatched or transported, that the goods are located in the State at the time they are provided;

• (b) in the case of facilities, that the facilities are located in the State;

• (c) in the case of transport, that the transportation takes place within the State, or, where transportation takes place across borders, that the journey begins or ends in the State;

• (d) in the case of a service, that the activities constituting such a service are carried on in the State and that any goods, facilities or transport associated with such service satisfy the conditions of paragraph (a), (b) or (c) of this definition, as the case may be;

“relevant person” means a person carrying on a business in the State from a fixed place of business.

Eligible goods, services and facilities.

Other person engaged.

PART 9 Miscellaneous

Currency exchange rate.

SCHEDULE 1 Documentation to accompany an application made for a certificate under section 481(2A) of the Act

1.	Tab A	Covering letter of application.
2.	Tab B	Memorandum and Articles of Association of the Qualifying Company.
3.	Tab C	Certificate of Incorporation of the Qualifying Company.
4.	Tab D	Track record and CVs for Producer; Director; Writer(s).
5.	Tab E	Synopsis of Film.
6.	Tab F	Completed Screenplay, Sample Television Scripts or Storyboard.
7.	Tab G	Production Schedule.
8.	Tab H	Screenplay and Writers’ Agreements and Option agreement.
9.	Tab I	Production, Financing and Distribution Agreement.
10.	Tab J	Production Budget.
11.	Tab K	Confirmation that no agreements, arrangements or understandings exist or are proposed that would impact on investor risk.
12.	Tab L	Appendix A — Schedule of Fees.
13.	Tab M	Letters of intent and, if applicable, letters of commitment from sources of funding other than relevant investments.
14.	Tab N	Pre-Sales and Distribution Agreements.
15.	Tab O	Completion Bond Contract, if applicable.
16.	Tab P	Appendix B — Person Hours Schedule.
17.	Tab Q	Full List of Heads of Departments.
18.	Tab R	Other relevant agreements and documentation.
19.	Tab S	A diagram detailing all the parties involved, their respective responsibilities and the flow of funds between them.
20.	Tab T	Details of any issues that might impact on the conditions for relief under section 481 of the Act.
21.	Tab U	Where any agreements, requested above, are unavailable at the time of application, an out line of the proposed agreements, including details of the purpose of each agreement.
22.	Tab V	Confirmation that no financial arrangements of a type referred to in section 481(2C)(b) of the Act exist or are proposed.

SCHEDULE 2 Categories of films eligible for certification by the Revenue Commissioners

• (a) is based on an original theme, preferably demonstrated by a script or treatment the design and style of which bear the undeniable stamp of creative originality and personal perspective,

• (b) contains a certain timeless element so that there is no loss of interest when the event with which it may be linked has passed,

• (c) involves production arrangements which give evidence of, in particular, a substantial period of preparation and a significant period devoted to post-production, and

• (d) contains significant original filming and does not merely report information.

SCHEDULE 3 Categories of films not eligible for certification by the Revenue Commissioners

Films comprising or substantially based on:

• (a) public or special performances staged for filming or otherwise,

• (b) sporting events,

• (c) games or competitions,

• (d) current affairs or talk shows,

• (e) demonstration programmes for tasks, hobbies or projects,

• (f) review, magazine style or lifestyle programmes,

• (g) unscripted or reality type programmes, or

• (h) product produced in-house by a broadcaster or for domestic consumption in one country.

SCHEDULE 4 Documents to accompany a compliance report in relation to a qualifying film

• (a) details of the amounts expended in the State on the qualifying film, including the amount of money expended directly on the employment of eligible individuals and on the provision of eligible goods, services and facilities, and

• (b) a breakdown of the top sheet production expenditure summaries, covering—

• (i) the amount of money expended directly in the State on the employment of eligible individuals and on the provision of eligible goods, services and facilities, and

• (ii) the entire production expenditure on the qualifying film,

which must relate line by line to the top sheet production budget summaries furnished with the application for certification.

	GIVEN this 20th day of December, 2004.
	JOSEPHINE FEEHILY, Revenue Commissioner.

EXPLANATORY NOTE.

(This note is not part of the Instrument and does not purport to be a legal interpretation.)

These Regulations, which are made by the Revenue Commissioners under the provisions of section 481 of the Taxes Consolidation Act (TCA) 1997, deal with certain matters arising from various changes to the administration of the film relief provisions, as contained in section 28 Finance Act 2004. The Minister for Finance has recently made the necessary Commencement Order to bring the changes in that section into effect. The changes provide, among other things, that the Revenue Commissioners will consider each application made on or after 1 January 2005 for a certificate in relation to a film but only after the Minister for Arts, Sport and Tourism has issued an authorisation that the film is within certain eligible categories and satisfies certain criteria.

The Regulations include provisions which set out the categories of film eligible for certification and the criteria to be considered by the Minister for Arts, Sport and Tourism when issuing authorisations. The Regulations also deal with the information and documentation required with an application, the provision of records by a qualifying company as evidence in relation to expenditure on a film, the provision of copies of the completed film and of a compliance report in relation to the film.

Finally, the Regulations set out the type of expenditure on the production of a film which may be accepted by the Revenue Commissioners and what qualifies as “eligible goods, services and facilities” (in relation to which a minimum amount of expenditure may be required under the terms of a certificate issued) for the purposes of section 481 TCA 1997.

The Regulations apply to applications for certification made on or after 1 January 2005.