LegalizePublic Use of the Records (Management and Fees) Rules (Northern Ireland) 2009
Made: 2nd March 2009
Coming into operation: 13th April 2009
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Citation and commencement
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Interpretation
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Payment of fees
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Rules governing admission
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Use of Lockers
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Use of Equipment
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Behaviour
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Issue of Records
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Return of Records
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Revocation
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SCHEDULE — Scale of fees payable for the search or copying of certain public records and for the handling and certification of such copies.
| Column 1 | Column 2 | Column 3 | Column 4 |
|---|---|---|---|
| No. of Fee | Item | Amount of Fee | Previous Fee |
| Note: Previous fees are shown in brackets (where appropriate). | Note: Previous fees are shown in brackets (where appropriate). | Note: Previous fees are shown in brackets (where appropriate). | Note: Previous fees are shown in brackets (where appropriate). |
| Search Fee | |||
| 1 | For any piece of research by staff for each 15 minutes for each enquiry. | £15.50 | (£13.30 per hour) |
| Officer’s time | |||
| 2 | For an officer of the Public Record Office to provide a service away from the office in addition to the actual travelling expenses properly incurred for each hour or part thereof. | £62 per hour | |
| Reprographic Fees | |||
| Paper copies of original documents per sheet | |||
| 3 | A4 sheet black and white | £0.40 | (£0.30) |
| 4 | A3 sheet black and white | £0.40 | (£0.40) |
| 5 | A4 sheet colour | £0.40 | |
| 6 | A3 sheet colour | £0.40 | |
| Paper copies of existing microfilm (black and white) | |||
| 7 | A3 sheet | £1.00 | (£0.95) |
| 8 | A3 sheet (Self Service) | £0.30 | |
| Paper copies of scanned documents per sheet (black and white) | |||
| 9 | A4 sheet | £2.25 | |
| 10 | A3 sheet | £2.25 | |
| 11 | A2 sheet | £7.00 | |
| 12 | A1 sheet | £12.10 | |
| 13 | A0 sheet | £14.10 | |
| Paper copies of scanned documents per sheet (coloured) | |||
| 14 | A4 sheet | £3.10 | |
| 15 | A3 sheet | £3.60 | |
| 16 | A2 sheet | £7.00 | |
| 17 | A1 sheet | £12.10 | |
| 18 | A0 sheet | £14.10 | |
| Scanned images provided electronically (charge per image email delivery). | |||
| 19 | Scanned through an automated process. | £5.15 | |
| 20 | Scanned manually using specialised digital camera. | £10.30 | |
| 21 | For delivery by CD or DVD Charge for each disk required. | £1.00 | |
| Miscellaneous Reprographics | |||
| 22 | For reprographic work requiring special attention, bulk and outsized orders or items not covered above requiring more than 15 minutes, a handling fee will be charged (in addition to any other reprographic fee listed above) at the hourly rate or part thereof. | £26.00 | (£11.10) |
| Certification Fee | |||
| 23 | Charge for 1–20 pages. | £7.00 | (£0.55 per page) |
| 24 | Charges for 21–50 pages. | £20.00 | |
| 25 | For each extra page. | £1.00 | |
| Postage and Packaging | |||
| 26 | Postage and packaging to be charged at cost with a minimum charge specified. | £3.00 | |
| Online Access to Records | |||
| Wills/Other Online Databases | |||
| 27 | Viewing scanned images of documents (per view). | £0.60 | |
| 28 | Viewing scanned images of documents (monthly password). | £10.00 | |
| Photographs and Images | |||
| 29 | Electronic copy of an image scanned through an automated process. | £5.15 | |
| 30 | Electronic copy of an image scanned manually using specialised digital camera. | £10.30 | |
| Internet Access | |||
| 31 | Restricted access to approved sites. | Free | |
| 32 | Wider access provided within Reading and Search rooms (per hour). | £2.00 | |
| 33 | Wi-fi access provided within Reading and Search rooms (per day). | £2.00 | |
| Use of Personal Digital Camera | |||
| 34 | To cover costs of invigilation plus administration costs (per hour). | £10.30 | |
| Retrieval of documents in bulk | |||
| Retrieval from outstorage for Public Sector Bodies up to 10 boxes. | |||
| 35 | 4 hour turnaround | £52.50 | |
| 36 | 48 hour turnaround | £15.00 | |
| ‘Friends of PRONI’ paid membership scheme | |||
| 37 | For an annual fee members will receive updates and invitations to special seminars and talks. | £20.00 | |
| Costs incurred for sub-contracted services | |||
| 38 | For services provided by a 3rd party on behalf of a PRONI customer. | To be quoted at full 3rd party costs plus staff time for the appropriate grade (+VAT) | |
| Use of Records by TV & Film companies | |||
| 39 | Charge per hour for use of documents. | £10.00 | (£27.60 per ½ day) |
| The Commercial use of PRONI Archives | |||
| 40 | Permission to use PRONI archival material in publications or commercial products. Price to be negotiated and linked to the number of copies produced. | 0.021 pence per square cm × number of reprints (+VAT) | |
| 41 | Minimum charge specified. | £50.00 | |
| Venue Hire | |||
| Charge for hire of rooms to other organisations. Charge at a two hourly rate related to room capacity. | |||
| 42 | Small meeting room (8 persons). | £30.00 | |
| 43 | Board Room (16 persons). | £50.00 | |
| 44 | Conference room (50 persons). | £75.00 | |
| Replacement User Registration Pass | |||
| 45 | To replace a photographic reader pass. | £2.50 |
Signed
Sealed with the Official Seal of the Department of Culture Arts and Leisure on 2nd March 2009.
A. McClintock (Mrs) — A senior officer of the — Department of Culture Arts and Leisure
Explanatory note
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Footnotes
[^f00001]: Established by the Departments (Northern Ireland) Order 1999 (S.I. 1999/283 (N.I. 1)), Article 3(1)
[^f00002]: 1923 c. 20 (N.I.)
[^f00003]: See S.R. 1999 No 481 Article 3 and Schedule 1
[^f00004]: S.R. 1996 No. 38
Editorial notes
[^M_F_3a9ea055-2fd0-413e-8d5e-44847a298bea]: Rules revoked (15.12.2016) by The Public Use of the Records (Management and Fees) Rules (Northern Ireland) 2016 (S.R. 2016/394), rules 1, 9
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