LegalizeThe Public Record Office (Fees) Regulations 1995
Made: 5th April 1995
Coming into force: 1st May 1995
The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958[^f00001] and with the concurrence of the Treasury, hereby makes the following Regulations—
1
These Regulations may be cited as the Public Record Office (Fees) Regulations 1995 and shall come into force on 1st May 1995.
2
- (1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.
- (2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.
- (3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.
3
The Public Record Office (Fees) Regulations 1994[^f00002] are hereby revoked.
SCHEDULE
| Column | Column | |||
|---|---|---|---|---|
| A | B | |||
| Item | Item | Item | New Fee | Old Fee |
| £ | £ | |||
| Officers' Time | Officers' Time | Officers' Time | Officers' Time | Officers' Time |
| 1. | For an officer of the Public Record Office to provide a service away from the office eg attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day. | For an officer of the Public Record Office to provide a service away from the office eg attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day. | 344.00 | 170.21 |
| Research | Research | Research | Research | Research |
| 2.1. | For any piece of Census research among the Census returns in the Public Record Office | For any piece of Census research among the Census returns in the Public Record Office | 15.00 | 10.00 |
| 2.2. | For any piece of research, other than Census research, for each hour for each enquiry. | For any piece of research, other than Census research, for each hour for each enquiry. | 30.00 | |
| Microfilming of records | Microfilming of records | Microfilming of records | Microfilming of records | Microfilming of records |
| 3.1. | For 35 mm silver duplicate microfilm of records, where there is no existing negative film | For 35 mm silver duplicate microfilm of records, where there is no existing negative film | ||
| 3.1. | at a rate of 120 frames per hour | at a rate of 120 frames per hour | ||
| 3.1. | Per exposure | 0.45 | 0.44 | |
| 3.1. | Per hour | 54.00 | 52.80 | |
| 3.1. | at a rate of less than 120 frames per hour | at a rate of less than 120 frames per hour | ||
| 3.1. | Minimum charge | 39.00 | 38.00 | |
| 3.2. | For 35 mm silver duplicate microfilm of records, where there is no existing negative film, supplied for commercial purposes— | For 35 mm silver duplicate microfilm of records, where there is no existing negative film, supplied for commercial purposes— | ||
| 3.2. | at a rate of 120 frames per hour | at a rate of 120 frames per hour | ||
| 3.2. | Per exposure | 0.61 | 0.60 | |
| 3.2. | Per hour | 73.00 | 72.00 | |
| 3.2. | at a rate of less than 120 frames per hour | at a rate of less than 120 frames per hour | ||
| 3.2. | Minimum charge | 61.00 | 60.00 | |
| 3.3. | For 35 mm silver duplicate microfilm from existing negative film— | For 35 mm silver duplicate microfilm from existing negative film— | ||
| 3.3. | For each reel of 30.5 m of consecutive frames | For each reel of 30.5 m of consecutive frames | 46.36 | 46.00 |
| 3.3. | For each run of consecutive frames | For each run of consecutive frames | ||
| 3.3. | Per metre | 1.90 | 1.90 | |
| 3.3. | Minimum charge | 22.00 | 22.00 | |
| 3.3. | Where supplied for commercial purposes, for each reel of 30.5 m of consecutive frames | Where supplied for commercial purposes, for each reel of 30.5 m of consecutive frames | 202.00 | 200.00 |
| 3.3. | Where supplied for commercial purposes, for each run of consecutive frames | Where supplied for commercial purposes, for each run of consecutive frames | ||
| 3.3. | Per metre | 6.65 | 6.70 | |
| 3.3. | Minimum charge | 77.00 | 79.00 | |
| 3.4. | For 35 mm Diazo duplicate microfilm from existing negative film— | For 35 mm Diazo duplicate microfilm from existing negative film— | ||
| 3.4. | For each reel of 30.5 m of consecutive frames | For each reel of 30.5 m of consecutive frames | 24.10 | 27.60 |
| 3.4. | For each run of consecutive frames | For each run of consecutive frames | ||
| 3.4. | Per metre | 1.00 | 1.15 | |
| 3.4. | Minimum charge | 12.00 | 14.00 | |
| Microfiche copies of records | Microfiche copies of records | Microfiche copies of records | Microfiche copies of records | Microfiche copies of records |
| 4.1. | For Diazo microfiche of records, where there is no existing negative microfiche— | For Diazo microfiche of records, where there is no existing negative microfiche— | ||
| 4.1. | Per frame | 0.30 | 0.25 | |
| 4.1. | Minimum charge | 29.00 | 24.50 | |
| 4.2. | For Diazo microfiche of records, where there is no existing negative microfiche, supplied for commercial purposes— | For Diazo microfiche of records, where there is no existing negative microfiche, supplied for commercial purposes— | ||
| 4.2. | Per frame | 0.38 | 0.32 | |
| 4.2. | Minimum charge | 37.00 | 31.36 | |
| 4.3. | For duplicate Diazo microfiche supplied from existing masters— | For duplicate Diazo microfiche supplied from existing masters— | ||
| 4.3. | Per fiche | 2.50 | 2.65 | |
| 4.4. | For duplicate Diazo microfiche supplied for commercial purposes, from existing masters— | For duplicate Diazo microfiche supplied for commercial purposes, from existing masters— | ||
| 4.4. | Per fiche | 8.75 | 9.20 | |
| Electrostatic copies of records | Electrostatic copies of records | Electrostatic copies of records | Electrostatic copies of records | Electrostatic copies of records |
| 5.1. | For direct copies of original documents— | For direct copies of original documents— | ||
| 5.1. | Monochrome A3 sheet | Per print | 0.31 | 0.31 |
| 5.1. | Monochrome A2 sheet | Per print | 0.52 | 0.52 |
| 5.1. | Colour A4 sheet | Per print | 2.00 | |
| 5.1. | Colour A3 sheet | Per print | 4.00 | |
| 5.1. | Colour A2 sheet | Per print | 19.00 | |
| 5.1. | Colour A1 sheet | Per print | 38.00 | |
| 5.1. | Additional charge where copying is difficult due to the nature of the document | Per hour | 18.00 | |
| 5.2. | For prints from existing microfilm— | For prints from existing microfilm— | ||
| 5.2. | Per print | 0.45 | 0.47 | |
| 5.3. | For prints from microfilm where no negative exists— | For prints from microfilm where no negative exists— | ||
| 5.3. | Filmed at a rate of 18 frames per hour or more | Filmed at a rate of 18 frames per hour or more | ||
| 5.3. | Per print | 2.50 | 2.23 | |
| 5.3. | Minimum charge | 5.00 | ||
| 5.3. | Filmed at a rate of less than 18 frames per hour | Filmed at a rate of less than 18 frames per hour | ||
| 5.3. | Per hour | 45.00 | 40.14 | |
| 5.4. | For prints from existing microfilm (self–service)— | For prints from existing microfilm (self–service)— | ||
| 5.4. | Per print | 0.25 | 0.25 | |
| Bromide prints from microfilm | Bromide prints from microfilm | Bromide prints from microfilm | Bromide prints from microfilm | Bromide prints from microfilm |
| 6. | For bromide prints from microfilm— | For bromide prints from microfilm— | ||
| 6. | 20.3cm by 25.4cm | Per Print | 7.00 | 6.00 |
| 6. | 30.5cm by 40.6cm | Per Print | 9.00 | 7.80 |
| 6. | 40.6cm by 50.8cm | Per Print | 10.00 | 8.58 |
| 6. | 50.8cm by 61.0cm | Per Print | 12.00 | 10.61 |
| 6. | Additional charge for up to 50.8cm by 61cm reproduced to actual size | Per Print | 2.91 | 2.91 |
| 6. | Additional charge where printing is difficult due to the nature of the document | Per hour | 18.00 | |
| Photographs of records | Photographs of records | Photographs of records | Photographs of records | Photographs of records |
| 7.1. | For monochrome prints— | For monochrome prints— | ||
| 7.1. | 20.3cm * 25.4cm | 8.54 | 8.54 | |
| 7.1. | 30.5cm * 40.6cm | 9.00 | 9.00 | |
| 7.1. | 40.6cm * 50.8cm | 9.60 | 9.60 | |
| 7.1. | 50.8cm * 61.0cm | 10.87 | 10.87 | |
| 7.1. | 61.0cm * 76.2cm | 12.10 | 12.10 | |
| 7.1. | 76.2cm * 102.0cm | 12.64 | 12.64 | |
| 7.1. | 89.0cm * 127.0cm | 18.40 | 18.40 | |
| 7.1. | 102.0cm * 152.4cm | 25.30 | 25.30 | |
| 7.1. | Where no negative exists, for an external photographic service, | per negative | 20.00 | |
| 7.2. | For colour prints— | For colour prints— | ||
| 7.2. | 12.7cm * 17.8cm | 19.63 | 19.63 | |
| 7.2. | 15.2cm * 20.3cm | 22.20 | 22.20 | |
| 7.2. | 20.3cm * 25.4cm | 28.30 | 28.30 | |
| 7.2. | Where no negative exists, for an external photographic service, | per negative | 20.00 | |
| Miscellaneous reprographic charges | Miscellaneous reprographic charges | Miscellaneous reprographic charges | Miscellaneous reprographic charges | Miscellaneous reprographic charges |
| 8.1. | Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake | Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake | ||
| 8.1. | Per hour of staff time | 18.00 | 18.00 | |
| 8.2. | Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake and supply for commercial purposes— | Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake and supply for commercial purposes— | ||
| 8.2. | Per hour of staff time | 29.00 | 29.00 | |
| 8.3. | Handling charge— | Handling charge— | ||
| 8.3. | Per document or film | 3.00 | 2.35 | |
| 8.4. | Packing — in addition to any postal charges properly incurred— | Packing — in addition to any postal charges properly incurred— | ||
| 8.4. | A3 Envelope | 1.00 | 0.33 | |
| 8.4. | Tube | 2.00 | ||
| 8.4. | Parcel/Box | paper or fiche | 1.50 | |
| 8.4. | Parcel/Box | Microfilm | 3.50 | |
| Transparencies/Negatives | Transparencies/Negatives | Transparencies/Negatives | Transparencies/Negatives | Transparencies/Negatives |
| 9.1. | For the hire of colour transparencies — for each transparency | For the hire of colour transparencies — for each transparency | ||
| 9.1. | 35mm | 42.00 | ||
| 9.1. | ¼ plate and below | 47.00 | ||
| 9.1. | ½ plate and below | 53.00 | ||
| 9.1. | Whole plate | 65.00 | ||
| 9.2. | For the hire of black and white negatives— | For the hire of black and white negatives— | ||
| 9.2. | 35mm | 27.00 | ||
| 9.2. | ¼ plate and below | 32.00 | ||
| 9.2. | frac12; plate and below | 35.00 | ||
| 9.2. | Whole plate | 42.00 | ||
| 9.3. | Where no negative exists, for an external photographic service, | per negative | 20.00 | |
| 9.4. | Additional photographic charge for a 24 hour service | Additional photographic charge for a 24 hour service | ||
| 9.4. | Colour | 30.00 | ||
| 9.4. | Black and white | 15.00 | ||
| Authentication of copies of records | Authentication of copies of records | Authentication of copies of records | Authentication of copies of records | Authentication of copies of records |
| 10. | For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet | For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet | 12.00 | 4.00 |
| Supervision of outside photographers | Supervision of outside photographers | Supervision of outside photographers | Supervision of outside photographers | Supervision of outside photographers |
| 11. | For the supervision of an outside photographer by an officer of the Public Record Office for each hour or part of an hour | For the supervision of an outside photographer by an officer of the Public Record Office for each hour or part of an hour | 20.00 | 16.00 |
| Preparation of records for exhibition | Preparation of records for exhibition | Preparation of records for exhibition | Preparation of records for exhibition | Preparation of records for exhibition |
| 12.1. | For the preparation of records for display at exhibitions outside the Public Record Office— | For the preparation of records for display at exhibitions outside the Public Record Office— | ||
| 12.1. | For documents up to 851 mm by 603 mm | For documents up to 851 mm by 603 mm | 30.50 | 23.10 |
| 12.1. | For documents between 851 mm by 603 mm and 1142 mm by 837 mm | For documents between 851 mm by 603 mm and 1142 mm by 837 mm | 47.50 | 36.30 |
| 12.1. | For documents between 1142 mm by 837 mm and 1676 mm by 1142 mm | For documents between 1142 mm by 837 mm and 1676 mm by 1142 mm | 68.20 | 51.70 |
| 12.1. | For documents larger than 1676 mm by 1142 mm, for each additional 300 mm or part of 300 mm on either dimension | For documents larger than 1676 mm by 1142 mm, for each additional 300 mm or part of 300 mm on either dimension | 1.40 | 1.30 |
| 12.1. | In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less | In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less | 50.00 | |
| 12.2. | For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time | For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time | 23.00 | 19.80 |
| 12.3. | For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time. | For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time. | 23.00 | 19.80 |
| Seals | Seals | Seals | Seals | Seals |
| 13.1. | For the making of casts of seals from an existing rubber mould, for each side of the seal— | For the making of casts of seals from an existing rubber mould, for each side of the seal— | ||
| 13.1. | Seals up to 50 mm in diameter | Seals up to 50 mm in diameter | ||
| 13.1. | Resin | 30.25 | 30.25 | |
| 13.1. | Wax | 42.35 | 42.35 | |
| 13.1. | Seals between 50 mm and 100 mm in diameter | Seals between 50 mm and 100 mm in diameter | ||
| 13.1. | Resin | 30.80 | 30.80 | |
| 13.1. | Wax | 44.55 | 44.55 | |
| 13.1. | Seals over 100 mm in diameter | Seals over 100 mm in diameter | ||
| 13.1. | Resin | 31.35 | 31.35 | |
| 13.1. | Wax | 47.85 | 47.85 | |
| 13.2. | For the making of casts of seals where no existing rubber mould exists, for each side of the seal— | For the making of casts of seals where no existing rubber mould exists, for each side of the seal— | ||
| 13.2. | Seals up to 50 mm in diameter | Seals up to 50 mm in diameter | ||
| 13.2. | Resin | 81.95 | 81.95 | |
| 13.2. | Wax | 93.50 | 93.50 | |
| 13.2. | Seals between 50 mm and 100 mm in diameter | Seals between 50 mm and 100 mm in diameter | ||
| 13.2. | Resin | 86.35 | 86.35 | |
| 13.2. | Wax | 99.55 | 99.55 | |
| 13.2. | Seals over 100 mm in diameter | Seals over 100 mm in diameter | ||
| 13.2. | Resin | 89.10 | 89.10 | |
| 13.2. | Wax | 106.00 | 106.00 |
Signed
Mackay of Clashfern, C. — Dated 3rd April 1995
We concur
Andrew Mackay — Timothy Wood — Two of the Lords Commissioners of Her Majesty’s Treasury — Dated 5th April 1995
Explanatory note
(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1994 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.
Footnotes
[^f00001]: 1958 c. 51.
[^f00002]: S.I. 1994/2353.
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