The Public Record Office (Fees) Regulations 1999

Made: 8th March 1999

Coming into force: 1st April 1999

The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958¹ and with the concurrence of the Treasury, hereby makes the following Regulations–

1

These Regulations may be cited as the Public Record Office (Fees) Regulations 1999 and shall come into force on 1st April 1999.

2

• (1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.

• (2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.

• (3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.

3

The Public Record Office (Fees) Regulations 1998² are hereby revoked.

SCHEDULE

Officer’s Time

1

For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day.

Research

2

For any piece of research, for each 15 minutes for each enquiry.

Reader Tickets

3

For the replacement of a lost ticket

Microfilming of records

4.1

For 35 mm microfilm of records, where there is no existing copy

• Per hour

4.2

For 35 mm silver duplicate microfilm from existing film–

• Per metre (silver)

Microfiche copies of records

5.1

For Diazo microfiche of records, where there is no existing negative microfiche–

• Per hour

5.2

For duplicate Diazo microfiche supplied from existing masters–

• Per fiche

Paper copies of records at research quality

6.1

For direct copies of original documents–

• (i) Monochrome A4 sheet Per print

6.2

For prints from existing microfilm–

• Per print

6.3

For prints from existing microfilm (self-service)–

• Per print

6.4

For monochrome prints from digital scans of documents requiring specialised handling

• Per print

Photographs of records

7.1

For monochrome prints–

7.2

For colour prints–

• 20.3 cm * 25.4 cm

7.3

For 35 mm colour slides– per slide

7.4

Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work

Miscellaneous reprographic charges

8.1

Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake

• Per hour of staff time

8.2

Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work–

• Minimum charge

8.3

For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to the value of £10.00 or over.

Authentication of copies of records

9

For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet

Preparation of records for exhibition

10.1

For the preparation of records for display at exhibitions outside the Public Record Office–

• (i) For documents up to 851 mm by 603 mm

10.2

For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time

10.3

For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time.

Seals

11.1

For the making of casts of seals from an existing rubber mould, for each side of the seal–

• (i) Seals up to 50 mm in diameter

11.2

For the making of casts of seals where no existing rubber mould exists, for each side of the seal–

• (i) Seals up to 50 mm in diameter

• Resin

Datasets

(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation)

12.1

Electronic copies of Datasets and Dataset Documentation per order–

• (i) Per dataset or part thereof

12.2

Copies of Datasets and Dataset Documentation delivered via network transfer–

12.3

Copies of Dataset Documentation on paper or printouts of datasets or parts thereof–

• (i) A4 Monochrome Per page

12.4

Authentication of copies of records or extracts of records, in addition to the charge for the copy

• (i) Electronic copies Per copy

Plus twice the media fee in 12.1

12.5

Paid Dataset Searches

12.6

Miscellaneous

• (i) For providing an estimate of a fee in respect of item 12, refundable if an order of greater than £10.00 is received.

Signed

Irvine of Lairg,C. — Dated 5th March 1999

We concur,

Clive J.C. Betts — Bob Ainsworth — Two of the Lords Commissioners of Her Majesty’s Treasury — Dated 8th March 1999

Explanatory note

(This note is not part of the Regulations)

These Regulations revoke the Public Record Office (Fees) Regulations 1998 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.

Footnotes