The Road Transport (Working Time) Regulations 2005

Made: 10th March 2005

Laid before Parliament: 14th March 2005

Coming into force: 4th April 2005

The Secretary of State, being a Minister designated for the purposes of section 2(2) of the European Communities Act 1972 in relation to measures relating to the organisation of working time, in exercise of the powers conferred upon him by that provision, hereby makes the following Regulations:

Citation, commencement and extent

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• (1) These Regulations may be cited as the Road Transport (Working Time) Regulations 2005 and shall come into force on 4th April 2005.

• (2) These Regulations extend to Great Britain only.

Interpretation

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In these Regulations—

• “AETR” means the European agreement concerning the work of crews of vehicles engaged in international road transport of 1st July 1970;

• “collective agreement” means a collective agreement within the meaning of section 178 of the Trade Union and Labour Relations (Consolidation) Act 1992 , the trade union parties to which are independent trade unions within the meaning of section 5 of that Act;

• “the Community Drivers’ Hours Regulation” means Regulation (EC) No 561/2006 of the European Parliament and of the Council of 15 March 2006 on the harmonisation of certain social legislation relating to road transport (and amending and repealing certain Council Regulations);

• “employer” in relation to a worker, means the person by whom the worker is (or, where the employment has ceased, was) employed;

• “employment” in relation to a worker, means employment under his contract, and “employed” shall be construed accordingly;

• “goods” includes goods or burden of any description;

• “goods vehicle” means a motor vehicle constructed or adapted for use for the carriage of goods, or a trailer so constructed or adapted;

• “inspector” means a person appointed under paragraph 1 of Schedule 2;

• “mobile worker” means any worker forming part of the travelling staff, including trainees and apprentices, who is in the service of an undertaking which operates transport services for passengers or goods by road for hire or reward or on its own account;

• “night time” means in respect of goods vehicles the period between midnight and 4 a.m. and in respect of passenger vehicles the period between 1 a.m. and 5 a.m;

• “motor vehicle” means a mechanically propelled vehicle intended or adapted for use on roads;

• “night work” means any work performed during night time;

• “passenger vehicle” means a motor vehicle which is constructed or adapted to carry more than eight seated passengers in addition to the driver;

• “period of availability” means a period during which the mobile worker or self-employed driver is not required to remain at his workstation, but—in the case of a mobile worker, is required to be available; orin the case of a self-employed driver, makes himself available;to answer any calls to start or resume driving or to carry out other work , including periods during which the mobile worker or self-employed driver is accompanying a vehicle being transported by a ferry or by a train as well as periods of waiting at frontiers and those due to traffic prohibitions;

• “reference period” means the period for calculation of the average maximum weekly working time;

• “relevant requirements” means regulations 4(8), 4(9), 7(5), 7(6), 8(2), 8(3), 9(4), 9(5), 10, 11, 11A and 12;

• “self-employed driver” means anyone whose main occupation is to transport passengers or goods by road for hire or reward within the meaning of EU legislation under cover of a Community licence or any other professional authorisation to carry out such transport, who is entitled to work for himself and who is not tied to an employer by an employment contract or by any other type of working hierarchical relationship, who is free to organise the relevant working activities, whose income depends directly on the profits made and who has the freedom, individually or through a co-operation between self-employed drivers, to have commercial relations with several customers;

• “vehicle” means a goods vehicle or a passenger vehicle;

• “week” means a period of seven days beginning at midnight between Sunday and Monday;

• “worker” means an individual who is not a self-employed driver and who has entered into or works under (or, where employment has ceased, worked under)—a contract of employment; orany other contract, whether express or implied and (if it is express) whether oral or in writing, whereby the individual undertakes to do or perform personally any work or services for another party to the contract;and any reference to a worker's contract shall be construed accordingly;

• “workforce agreement” means an agreement between an employer and mobile workers employed by him or their representatives in respect of which the conditions set out in Schedule 1 to these Regulations are satisfied;

• “working time” means the time from the beginning to the end of work during which –the mobile worker or self-employed driver is at his workstation;the mobile worker is at the disposal of his employer, or (as applicable) the self employed driver is at the disposal of the client; andthe mobile worker or self-employed driver is exercising his functions or activities, being:time devoted to all road transport activities, including, in particular—driving;loading and unloading;assisting passengers boarding and disembarking from the vehicle;cleaning and technical maintenance;all other work intended to ensure the safety of the vehicle, its cargo and passengers or to fulfil the legal or regulatory obligations directly linked to the specific transport operation under way, including monitoring of loading and unloading and dealing with administrative formalities with police, customs, immigration officers and others; ortime during which the mobile worker or self-employed driver cannot dispose freely of his time and is required (or, in relation to a self-employed driver, chooses) to be at his workstation, ready to take up normal work, with certain tasks associated with being on duty, in particular during periods awaiting loading or unloading where their foreseeable duration is not known in advance, that is to say either before departure or just before the actual start of the period in question, or under collective agreements or workforce agreements;but, in relation to self-employed drivers, general administrative work that is not directly linked to the specific transport operation under way is excluded from working time.

• “workstation” means in relation to a mobile worker the location of the main place of business of the undertaking for which the person performing mobile transport activities carries out duties, together with its various subsidiary places of business, regardless of whether they are located in the same place as its head office or its main place of business; or in relation to a mobile worker or self-employed driver the vehicle which the person performing mobile road transport activities uses when he carries out duties; or in relation to a mobile worker or self-employed driver any other place in which activities connected with transport are carried out.

Application

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• (1) These Regulations apply to mobile workers who are employed by, or who do work for, undertakings established in the United Kingdom, and to whom paragraph (2) or paragraph (3) applies.

• (1A) These Regulations also apply to self-employed drivers who are established in, or who do work for undertakings established in, the United Kingdom, and to whom paragraph (2) or paragraph (3) applies.

• (2) This paragraph applies to mobile workers or self-employed drivers who, in the course of their employment or working activities, drive or travel in or on vehicles—

• (a) which are vehicles within the meaning of Article 4(b) of the Community Drivers’ Hours Regulation,

• (b) which are not vehicles described in Article 3 of that Regulation, and

• (c) which are not vehicles exempted from the provisions of that Regulation under regulation 2 of the Community Drivers’ Hours and Recording Equipment Regulations 2007.

• (3) This paragraph applies to mobile workers or self-employed drivers, to whom paragraph (2) does not apply, who in the course of their employment or working activities drive, or travel in, vehicles

• (a) which fall within the meaning of a “vehicle” in Article 1 of the AETR;

• (b) which are not referred to in Article 2(2) of the AETR; and

• (c) which are performing transport operations wholly or partly outside the United Kingdom.

• (4) These Regulations do not apply to—

• (a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

• (b) any mobile worker or self-employed driver who does work which is included in the calculation of working time—

• (i) where the reference period is shorter than 26 weeks, on fewer than 11 days in a reference period applicable to that mobile worker or self-employed driver, or

• (ii) in any other case on fewer than 16 days in a reference period applicable to that mobile worker or self-employed driver.

Working time

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• (1) Subject to paragraph (2) below, the working time, including overtime, of a mobile worker or self-employed driver shall not exceed 60 hours in a week.

• (2) In any reference period which is applicable to his case, the working time of a mobile worker or self-employed driver shall not exceed an average of 48 hours for each week.

• (3) The reference periods which apply ... shall be—

• (a) in the case of a mobile worker—

• (i) where a collective agreement or a workforce agreement provides for the application of this regulation in relation to successive periods of 17 weeks, each such period, or

• (ii) in a case where there is no such provision, and the employer gives written notice to the mobile worker in writing that he intends to apply this subparagraph, any period of 17 weeks in the course of the worker’s employment,

• (b) in the case of a self-employed driver who elects to apply this subparagraph in relation to any period of 17 weeks or to successive periods of 17 weeks, each such period,

• (c) in any other case for a mobile worker or self-employed driver, the period ending at midnight between Sunday 31st July 2005 and Monday 1st August 2005 and thereafter, in each year, the successive periods beginning at midnight at the beginning of the Monday which falls on, or is the first Monday after, a date in column 1 below and ending at midnight at the beginning of the Monday which falls on, or is the first Monday after, the date on the same line in column 2 below.

Column 1 (beginning)	Column 2 (end)
1st December	1st April
1st April	1st August
1st August	1st December

• (4) The reference period may be extended in relation to particular mobile workers or groups of mobile workers for objective or technical reasons or reasons concerning the organisation of work, by a collective agreement or a workforce agreement, by the substitution for 17 weeks of a period not exceeding 26 weeks in the application of paragraphs (2) and (3)(a) above.

• (4A) The reference period may be extended in relation to self-employed drivers for objective or technical reasons or reasons concerning the organisation of work, by the substitution for 17 weeks of a period not exceeding 26 weeks in the application of paragraphs (2) and (3)(b) above.

• (5) The average weekly working time during a reference period shall be determined according to the formula—

• (6) In paragraph (5), “excluded hours” means hours comprised in—

• (a) any period of annual leave taken by the mobile worker in exercise of entitlement under regulation 13 or 15B of the Working Time Regulations 1998 ;

• (b) any period of sick leave taken by the mobile worker;

• (c) any period of maternity, paternity, adoption or parental leave taken by the mobile worker;

• (7) For the purposes of paragraph (5), the number of hours in a whole day shall be eight and the number of hours in a whole week shall be forty-eight.

• (8) An employer shall take all reasonable steps, in keeping with the need to protect the health and safety of the mobile worker, to ensure that the limits specified above are complied with in the case of each mobile worker employed by him.

• (9) A self-employed driver must take all reasonable steps, in keeping with the need to protect his health and safety, to comply with the limits specified above.

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The times of breaks, rests and periods of availability shall not be included in the calculation of working time.

Periods of availability

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• (1) A period shall not be treated as a period of availability unless the mobile worker or self-employed driver knows before the start of the relevant period about that period of availability and its reasonably foreseeable duration.

• (2) The time spent by a mobile worker or self-employed driver, who is working as part of a team, travelling in, but not driving, a moving vehicle as part of that team shall be a period of availability for that mobile worker or self-employed driver.

• (3) Subject to paragraph (4) a period of availability shall not include a period of rest or a break.

• (4) A period of availability may include a break taken by a mobile worker or self-employed driver during waiting time or time which is not devoted to driving by the mobile worker or self-employed driver and is spent in a moving vehicle, a ferry or a train.

Breaks

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• (1) No mobile worker or self-employed driver shall work for more than six hours without a break.

• (2) Where the working time of a mobile worker or self-employed driver exceeds six hours but does not exceed nine hours, the mobile worker or self-employed driver must take a break lasting at least 30 minutes and interrupting that period.

• (3) Where the working time of a mobile worker or self-employed driver exceeds nine hours, the mobile worker or self-employed driver must take a break lasting at least 45 minutes and interrupting that period.

• (4) Each break may be made up of separate periods of not less than 15 minutes each.

• (5) An employer shall take all reasonable steps, in keeping with the need to protect the health and safety of the mobile worker, to ensure that the limits specified above are complied with in the case of each mobile worker employed by him.

• (6) A self-employed driver must take all reasonable steps, in keeping with the need to protect his health and safety, to comply with the limits specified above.

Rest periods

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• (1) In the application of these Regulations, the provisions of the Community Drivers' Hours Regulation relating to daily and weekly rest shall apply to all mobile workers and self-employed drivers to whom they do not apply under that Regulation as they apply to other mobile workers under that Regulation.

• (2) An employer shall take all reasonable steps, in keeping with the need to protect the health and safety of the mobile worker, to ensure that those provisions are complied with in the case of each mobile worker employed by him, to whom they are applied by paragraph (1).

• (3) A self-employed driver must take all reasonable steps, in keeping with the need to protect his health and safety, to ensure that he complies with the provisions applied by paragraph (1).

Night work

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• (1) The working time of a mobile worker or self-employed driver, who performs night work in any period of 24 hours, shall not exceed 10 hours during that period.

• (2) The period of 10 hours may be extended in relation to particular mobile workers or groups of mobile workers for objective or technical reasons or reasons concerning the organisation of work, by a collective agreement or a workforce agreement.

• (2A) A self-employed driver may elect to extend the period of 10 hours for objective or technical reasons or reasons concerning the organisation of work.

• (3) Compensation for night work shall not be given to a mobile worker or to a self-employed driver in any manner which is liable to endanger road safety.

• (4) An employer shall take all reasonable steps in keeping with the need to protect the health and safety of mobile workers to ensure that the limit specified in paragraph (1), or extended in accordance with paragraph (2), is complied with in the case of each mobile worker employed by him.

• (5) A self-employed driver must take all reasonable steps, in keeping with the need to protect his health and safety, to ensure that the limit specified in paragraph (1), or extended in accordance with paragraph (2A), is complied with.

Information and records

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An employer of mobile workers shall notify each worker of the provisions of these Regulations and the provisions of any collective or workforce agreement which is capable of application to that worker

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An employer of a mobile worker shall

• (a) request from each mobile worker details of any time worked by that worker for another employer;

• (b) include time worked for another employer in the calculation of the mobile worker's working time;

• (c) keep records which are adequate to show whether the requirements of these Regulations are being complied with in the case of each mobile worker employed by him to whom they apply;

• (d) retain such records for at least two years after the end of the period covered by those records;

• (e) provide, at the request of a mobile worker, a copy of the record of hours worked by that worker;

• (f) provide to an enforcement officer copies of such records relating to mobile workers as the officer may require;

• (g) provide to a mobile worker or enforcement officer copies of such documentary evidence in the employer's possession as may be requested by the worker or officer in relation to records provided to him in accordance with paragraph (e) or (f) above.

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