Commission Regulation (Euratom) No 302/2005 of 8 February 2005 on the application of Euratom safeguards - Council/Commission statement

• 1. Organisational arrangements for material accountancy and control.

• 1. Information on the health and safety rules which have to be observed at the installation, and with which the inspectors must comply.

I-F.   INSTALLATIONS USING NUCLEAR MATERIAL IN QUANTITIES EXCEEDING ONE EFFECTIVE KILOGRAM

Date: …………

For any installation of a type not referred to in sections A to E which uses more than one effective kilogram per annum, information should be given on the following:

• — identification of the installation,

• — general arrangements at the installation, including those relating to material use and accountancy, containment and surveillance,

• — description of the use of nuclear material (Article 3(1)),

• — nuclear material accountancy and control system, including techniques for physical inventory taking,

• — other information relevant to the application of safeguards.

The information required under these headings is, where applicable, the same as that required for the types of installations coming under sections C, D and E of this Annex.

I-G.   INSTALLATIONS CANDIDATE MEMBERS OF THE CATCH ALL MBA (CAM)

Date: …………

For these holders, the total inventory is calculated as the sum of the stock of each category of nuclear material held, each expressed as a percentage of the following limits:

depleted uranium	350 000 g or
thorium	200 000 g or
natural uranium	100 000 g or
low enriched uranium	1 000 g or
high enriched uranium	5 g or
plutonium	5 g

For example:

• (a) a holder with 4 g of plutonium has a percentage inventory equal to 80 % (4/5);

• (b) a holder with 1 g of high enriched uranium plus 20 000 g of natural uranium has a percentage inventory equal to 40 % (1/5 + 20 000 /100 000 ).

IDENTIFICATION OF THE INSTALLATION AND OF THE NUCLEAR MATERIAL

• 1. Name.

• 1. Owner and/or operator.

• 1. Location, exact address with telephone and fax numbers and e-mail addresses.

• 1. Type of nuclear material.

• 1. Description of containers used for storage and handling.

• 1. Description of the use of nuclear material (Article 3(1)).

NUCLEAR MATERIAL ACCOUNTANCY AND CONTROL

The holders’ obligations have been simplified as following:

• A. Limits on holdings/movements If any individual receipt of nuclear material exceeds the quantities indicated above or if the ‘percentage inventory’ of the installation exceeds 100 % at any time, the Commission must be notified immediately.

• B. Accounting/operating records to be maintained Accounting/operating records must be kept in a manner permitting ready verification of reports made to the Commission and of any correction thereto.

• C. Inventory change reports (ICR) Need be submitted only if an inventory change occurs. A note explaining unusual inventory changes and corrections or any other piece of information included in the report should be attached. In particular, the identification and address should be given of any entity to which material is shipped (including export) or from whom material is received (including import). Even if no inventory change occurred during the year, an ending book inventory by category as at 31 December must be declared. This declaration must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg by 31 January of each year.

• D. Report form No special form is required for the report under C above. The report can be made by letter.

I-H.   WASTE TREATMENT OR WASTE STORAGE INSTALLATIONS ([^E0012])

Date: …………

IDENTIFICATION OF THE INSTALLATION

• 1. Name.

• 1. Location, exact address with telephone and fax numbers and e-mail addresses.

• 1. Owner (legally responsible body or individual).

• 1. Operator (legally responsible body or individual).

• 1. Present status (e.g. under construction, in operation or closed down).

• 1. Purpose and type.

• 1. Area layout (map showing the installation, boundaries, buildings, roads, rivers, railways, etc).

• 1. Layout of installation:
• (a) structural containment, fences and access routes;
• (b) routes followed by nuclear material;
• (c) nuclear waste disposal areas;
• (d) each main processing area and process laboratory;
• (e) test or experimental areas;
• (f) analytical laboratory.

GENERAL ARRANGEMENTS AT THE INSTALLATION, INCLUDING THOSE RELATING TO MATERIAL USE AND ACCOUNTANCY, CONTAINMENT AND SURVEILLANCE

Locations and handling of nuclear material

• 1. Description of the use of nuclear material (Article 3(1)).

• 1. Description, by means of drawings or otherwise, of:
• (a) nuclear material storage areas (inventory locations);
• (b) the estimated range of inventories of nuclear material in these locations;
• (c) nuclear material storage and/or shipping containers;
• (d) the routes and equipment used for movement of nuclear material, if applicable.

NUCLEAR MATERIAL ACCOUNTANCY AND CONTROL

Accountancy system

• 1. Description of the nuclear material accountancy and control system, supplying specimen blank forms used in all accountancy and control procedures. Period during which such records must be retained should be stated.

Physical inventory

• 1. Description of procedures, scheduled frequency and methods for operator’s physical inventory taking (both for item and/or mass accountancy including main assay methods), and expected accuracy.

OTHER INFORMATION RELEVANT TO APPLICATION OF SAFEGUARDS

• 1. Organisational arrangements for material accountancy and control.

• 1. Information on the health and safety rules which have to be observed at the installation and with which the inspectors must comply.

I-J.   OTHER INSTALLATIONS ([^E0013])

Date: …………

IDENTIFICATION OF THE INSTALLATION AND OF THE NUCLEAR MATERIAL

• 1. Name.

• 1. Location, exact address with telephone and fax numbers and e-mail addresses.

• 1. Owner (legally responsible body or individual).

• 1. Operator (legally responsible body or individual).

• 1. Type of nuclear material.

• 1. Description of containers used for storage and handling (e.g. to determine whether sealing is possible).

• 1. Description of the use of nuclear material (Article 3(1)).

• 1. In the case of ore producers, the potential annual throughput of the installation.

• 1. The current status (e.g. under construction, in operation or closed down).

NUCLEAR MATERIAL ACCOUNTANCY AND CONTROL

• 1. Description of the procedures for nuclear material accountancy and control, including procedures for physical inventory taking.

• 1. Organisational arrangements for material accountancy and control.

ANNEX II

GENERAL DESCRIPTION OF THE SITE (¹)

Site identification	Site identification
Declaration No (2)	Declaration date
Reporting period (3)	Comments (4)
Entry (5)	Ref. (6)
---	---

Name and signature of the site representative: …………

Explanatory notes

• (¹) The initial declaration should include all nuclear installations, and all other buildings on their sitesas described in Article 2(21). A separate entry should be made for each building on the site. Subsequent annual update declarations should include only those sites and buildings which have undergone a change since the previous declaration. A map of the site shall be attached with the initial declaration and updated when necessary.

• (²) The ‘Declaration No’ is a sequential number for each site, starting with ‘1’ for the initial site declaration.

• (³) The ‘Reporting period’ for the initial declaration is an ‘as of’ date, while for all subsequent annual updates the appropriate entry is the beginning and the ending date of the time period. It is understood that the information provided is valid as of the ending date. All dates should be reported using the DDMMYYYY format.

• (⁴) Comments applicable to the whole of the site.

• (⁵) Each ‘Entry’ in each declaration should be numbered sequentially, beginning with ‘1’.

• (⁶) The ‘Ref.’ column should be used to refer to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers (e.g. 10-20 refers to entry 20 of declaration 10). The reference indicates that the current entry adds to or updates information reported earlier. Several references may be inserted, if necessary.

• (⁷) The ‘MBA code’ column should make reference to the MBA code to which the building in this entry belongs.

• (⁸) The ‘Building’ column should include a building number or other designation that provides an unambiguous identification of the building on the schematic map of the site.

• (⁹) The ‘General description’ for each building should include:
• (a) the approximate size of the building in terms of the number of floors and the total square metres of floor space;
• (b) the use of the building, including any prior uses of the building that might be relevant to interpreting other information, such as the results of environmental sampling, available to the Commission; and
• (c) the main contents of the building, where this is not readily apparent from the stated use. However, descriptions of activities previously provided in the Basic Technical Characteristics questionnaire need not be repeated.

• (¹⁰) Comments applicable to each entry.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, or the equivalent form in electronic format, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX III

INVENTORY CHANGE REPORT (ICR)

Label/tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	I for Inventory Change Report	2
Report date	DDMMYYYY	Date on which the report was completed	3
Report number	Number (8)	Sequential number, no gaps	4
Line count	Number (8)	Total number of lines reported	5
Start report	DDMMYYYY	Date of first day in reporting period	6
End report	DDMMYYYY	Date of last day in reporting period	7
Reporting person	Character (30)	Name of person responsible for the report	8
Transaction ID	Number (8)	Sequential number	9
IC code	Character (2)	Type of inventory change	10
Batch	Character (20)	Unique identifier for a batch of nuclear material	11
KMP	Character (1)	Key measurement point	12
Measurement	Character (1)	Measurement code	13
Material form	Character (2)	Material form code	14
Material container	Character (1)	Material container code	15
Material state	Character (1)	Material state code	16
MBA from	Character (4)	MBA code of shipping MBA (for IC codes RD and RF only)	17
MBA to	Character (4)	MBA code of receiving MBA (for IC codes SD and SF only)	18
Previous batch	Character (20)	Name of previous batch (for IC code RB only)	19
Original date	DDMMYYYY	Accounting date of the line to be corrected (always of first line in correction chain)	20
PIT date	DDMMYYYY	Date of physical inventory taking (PIT) to which MF adjustment refers (use with IC code MF only)	21
Line number	Number (8)	Sequential number, no gaps	22
Accounting date	DDMMYYYY	Date on which the inventory change occurred or became known	23
Items	Number (6)	Number of items	24
Element category	Character (1)	Category of nuclear material	25
Element weight	Number (24.3)	Element weight	26
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	27
Fissile weight	Number (24.3)	Weight of fissile isotope	28
Isotopic composition	Character(130)	U, Pu isotopic weight (only if agreed in particular safeguard provisions)	29
Obligation	Character (2)	Safeguards obligation	30
Previous category	Character (1)	Previous category of nuclear material (use for IC codes CB, CC and CE only)	31
Previous obligation	Character (2)	Previous obligation (use for IC codes BR, CR, PR and SR only)	32
CAM code from	Character (8)	Code to identify the shipping small holder	33
CAM code to	Character (8)	Code to identify the receiving small holder	34
Document	Character (70)	Operator-defined reference to supporting documents	35
Container ID	Character (20)	Operator-defined identifier for the container	36
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	37
Previous report	Number (8)	Report number of line to be corrected	38
Previous line	Number (8)	Line number of line to be corrected	39
Comment	Character (256)	Operator comment	40
Burn-up	Number (6)	Burn-up in MWdays/tonne (use for IC codes NL and NP in nuclear reactors only)	41
CRC	Number (20)	Hash code of line for quality control purposes	42
Previous CRC	Number (20)	Hash code of line to be corrected	43
Advance notification	Character (8)	Reference to advance notification sent to Euratom (use for IC codes RD, RF, SD and SF only)	44
Campaign	Character (12)	Campaign identifier for reprocessing installations	45
Reactor	Character (12)	Reactor code for reprocessing campaigns	46
Error path	Character (8)	Special code for evaluation purposes	47

Explanatory notes

• 1. MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

• 1. REPORT TYPE: I for inventory change reports.

• 1. REPORT DATE: Date on which the report was completed.

• 1. REPORT NUMBER: Sequential number, no gaps.

• 1. LINE COUNT: Total number of lines reported.

• 1. START REPORT: Date of first day of reporting period.

• 1. END REPORT: Date of last day of reporting period.

• 1. REPORTING PERSON: Name of person responsible for the report.

• 1. TRANSACTION ID: Sequential number. This is used to identify all inventory change lines relating to the same physical transaction.

• 1. IC CODE: One of the following codes must be used: Keyword Code Explanation Receipt RD Receipt of nuclear material from a material balance area within the European Union. Import RF Import of nuclear material from a third country. Receipt from non-safeguarded activity RN Receipt of nuclear material from a non-safeguarded activity (Article 34). Shipment SD Transfer of nuclear material to a material balance area within the European Union. Export SF Export of nuclear material to a third country Shipment to non-safeguarded activity SN Transfer of nuclear material to a non-safeguarded activity (Article 34). Transfer to conditioned waste TC Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Discards to the environment TE Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Transfer to retained waste TW Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements, and which has been transferred to a specific location within the material balance area from which it could be retrieved. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Retransfer from conditioned waste FC Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing. Retransfer from retained waste FW Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area. Accidental loss LA Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code requires a special report to be sent to the Commission. Accidental gain GA Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code requires a special report to be sent to the Commission. Category change CE Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of an enrichment process (only one line to be reported per category change). Category change CB Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of a blending operation (only one line to be reported per category change). Category change CC Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another for all types of category change not covered by codes CE and CB (only one line to be reported per category change). Rebatching RB Accountancy transfer of a quantity of nuclear material from one batch to another (only one line to be reported per rebatching). Change in particular obligation BR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), to balance the total uranium stock following a blending operation (only one line to be reported per change of obligation). Change in particular obligation PR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), used when nuclear material enters or leaves an accountancy pool (only one line to be reported per change of obligation). Change in particular obligation SR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), following an obligation exchange or a substitution (only one line to be reported per change of obligation). Change in particular obligation CR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), for all cases not covered by codes BR, PR or SR (only one line to be reported per change of obligation). Nuclear production NP Increase in the quantity of nuclear material due to nuclear transformation. Nuclear loss NL Decrease in the quantity of nuclear material due to nuclear transformation. Shipper/receiver difference DI Shipper/receiver difference (see Article 2.19). New measurement NM Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction. Balance adjustment BJ Quantity of nuclear material accounted for in the material balance area, being the difference between the result of a physical inventory taken by the plant operator for his own purposes (without reporting a physical inventory listing to the Commission) and the book inventory established on the same date. Material unaccounted for MF Book adjustment for material unaccounted for. Must be equal to the difference between the ending physical inventory (PE) and the ending book inventory (BA) reported in the material balance report (Annex IV). The original date must be that of the physical inventory taking, while the accounting date must be after the date of the physical inventory taking. Roundings RA Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area. Isotope adjustment R5 Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area. Material production MP Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels. Termination of use TU Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is: (i) incorporated in end products used for non-nuclear purposes; or (ii) contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Ending book inventory BA Book inventory at the end of a reporting period and at the PIT date, separate for each category of nuclear material and for each particular safeguards obligation.

• 1. BATCH: The batch designation may be chosen by the operator, but:
• (a) in the case of the inventory change ‘Receipt (RD)’, the batch designation used by the shipper must be reported;
• (b) a batch designation must not be used again for another batch in the same material balance area.

• 1. KMP: Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no codes have been specified, ‘&’ should be used.

• 1. MEASUREMENT: The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area.

• 1. MATERIAL FORM: The following codes must be used: Main type of material form Subtype Code Ores

OR Concentrates

YC Uranium hexafluoride (UF6)

U6 Uranium tetrafluoride (UF4)

U4 Uranium dioxide (UO2)

U2 Uranium trioxide (UO3)

U3 Uranium oxide (U3O8)

U8 Thorium oxide (ThO2)

T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Main type of material form Subtype Code Sealed sources

QS Small quantities/samples

SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO

• 1. MATERIAL CONTAINER: The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O

• 1. MATERIAL STATE: The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N

• 1. MBA FROM: Use only for inventory change codes RD and RF. For inventory change code RD, the code of the shipping material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the shipping MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the shipper’s full name and address must be entered in the comment field (40). For inventory change code RF, the country code of the exporting state, or the MBA code of the exporting installation if known, is reported, and the shipper’s full name and addressmust be entered in the comment field (40).

• 1. MBA TO: Use only for inventory change codes SD and SF. For inventory change code SD, the code of the receiving material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the receiving MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the receiver’s full name and address must be entered in the comment field (40). For inventory change code SF, the country code of the importing state or the MBA code of the importing installation if known, is reported, and the receiver’s full name and addressmust be entered in the comment field (40).

• 1. PREVIOUS BATCH: Batch designation before rebatching. The batch designation after the rebatching must be reported in field 11.

• 1. ORIGINAL DATE: In the case of a correction, the day, month and year when the line to be corrected was originally entered must be reported. For correction chains, the original date is always the accounting date of the first line in the chain. For late lines (stand-alone additions), the original date is the date on which the inventory change occurred.

• 1. PIT DATE: Date of the physical inventory taking as reported in the material balance report on which the book adjustment for MUF (material unaccounted for) is based. Use only with inventory change code MF.

• 1. LINE NUMBER: Sequential number starting with 1 in each report, no gaps.

• 1. ACCOUNTING DATE: Day, month and year when the inventory change occurred or became known.

• 1. ITEMS: The number of items making up the batch must be reported. If an inventory change consists of several lines, the sum of the number of items reported must equal the total number of items belonging to the same transaction ID. If the transaction involves more than one element the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T).

• 1. ELEMENT CATEGORY: The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural but less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

• 1. ELEMENT WEIGHT: The weight of the element category referred to in field 25 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. ISOTOPE: This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported (28). Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

• 1. FISSILE WEIGHT: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. ISOTOPIC COMPOSITION: If agreed in the particular safeguard provisions the isotopic composition of U and/or Pu must be reported in the format as a list of weights [number(18,3)] separated by semi-colons to denote the weight of U-233, U-234, U-235, U-236, U-238 or Pu-238, Pu-239, Pu-240, Pu-241, Pu-242. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. OBLIGATION: Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

• 1. PREVIOUS CATEGORY: Code of the category of nuclear material before the category change. The corresponding code after the change must be reported in field 25. Use only with the inventory change codes CE, CB and CC.

• 1. PREVIOUS OBLIGATION: Code of the particular safeguards obligation to which the nuclear material was subject before the change. The corresponding obligation code after the change must be reported in field 30. Use only with the inventory change codes BR, CR, PR and SR.

• 1. CAM CODE FROM: Code of installation of Annex I-G shipping material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.

• 1. CAM CODE TO: Code of installation of Annex I-G receiving material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.

• 1. DOCUMENT: Operator-defined reference to supporting document(s).

• 1. CONTAINER ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.

• 1. CORRECTION: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 38 the report number (4), in field 39 the line number (22) and in field 43 the CRC (42) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields, including the ‘previous report’ field (38) and the ‘previous line’ field (39). The ‘previous line’ field (39) must repeat the line number (22) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (38). The ‘previous report’ field (38) must contain the report number (4) of the report in which the late line should have been included.

• 1. PREVIOUS REPORT: Indicate the report number (4) of the line to be corrected.

• 1. PREVIOUS LINE: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (22) of the line to be corrected.

• 1. COMMENT: Free-text comment field for short comments by operator (replaces separate concise note).

• 1. BURN-UP: For inventory changes of type NP or NL in nuclear reactors, burn-up in MWdays/tonne.

• 1. CRC: Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

• 1. PREVIOUS CRC: Hash code of the line to be corrected.

• 1. ADVANCE NOTIFICATION: Reference code for the advance notification (Articles 20 and 21). Use with inventory changes SF and RF and with those inventory changes of type SD and RD when the States where the shipper and receiver are located are not party to the same safeguards agreement with the International Atomic Energy Agency and Euratom.

- 45. CAMPAIGN:

Unique identifier for the reprocessing campaign. Use only for inventory changes in the process material balance area(s) of spent fuel reprocessing installations.

• 1. REACTOR: Unique identifier for the reactor from which irradiated fuel is being stored or reprocessed. Use only for inventory changes in spent fuel storage or reprocessing installations.

• 1. ERROR PATH: Special code describing measurement errors and their propagation, for material balance evaluation purposes. The codes are agreed between the installation and the Commission.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

• 1. In the case of transfer of nuclear material, the shipper must provide the receiver with all the necessary information for the inventory change report.

• 1. If numerical data contain fractions of units, a point should precede the decimal digits.

• 1. The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’

• 1. Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

• 1. Reports must be prepared according to a world-wide accepted labelled reporting format, agreed between the Commission and operators.

• 1. The reports, duly completed and digitally signed, should be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX IV

MATERIAL BALANCE REPORT (MBR)

Label/tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	M for Material Balance Report	2
Report date	DDMMYYYY	Date on which the report was completed	3
Start report	DDMMYYYY	Starting date of MBR (date of last PIT +1 day)	4
End report	DDMMYYYY	End date of MBR (date of current PIT)	5
Report number	Number (8)	Sequential number, no gaps	6
Element category	Character (1)	Category of nuclear material	7
Line count	Number (8)	Total number of lines reported	8
Reporting person	Character (30)	Name of person responsible for report	9
IC code	Character (2)	Type of inventory change	10
Line number	Number (8)	Sequential number, no gaps	11
Element weight	Number (24.3)	Element weight	12
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	13
Fissile weight	Number (24.3)	Weight of fissile isotope	14
Obligation	Character (2)	Safeguards obligation	15
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	16
Previous report	Number (8)	Report number of line to be corrected	17
Previous line	Number (8)	Line number of line to be corrected	18
Comment	Character (256)	Operator comment	19
CRC	Number (20)	Hash code of line for quality control purposes	20
Previous CRC	Number (20)	Hash code of line to be corrected	21

Explanatory notes

• 1. MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

• 1. REPORT TYPE: M for material balance reports.

• 1. REPORT DATE: Date on which the report was completed.

• 1. START REPORT: Start date of MBR, date of the day immediately following the day of the previous physical inventory taking.

• 1. END REPORT: End date of MBR, date of current physical inventory taking.

• 1. REPORT NUMBER: Sequential number, no gaps.

• 1. ELEMENT CATEGORY: The following code for categories of nuclear material must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural but less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

• 1. LINE COUNT: Total number of lines reported.

• 1. REPORTING PERSON: Name of person responsible for report.

• 1. IC CODE: The different types of inventory information and of inventory change should be entered in the sequence indicated below. The following codes must be used: Keyword Code Explanation Beginning physical inventory PB Physical inventory at the beginning of the reporting period (must be equal to the physical inventory at the end of the previous reporting period). Inventory changes (only codes in the list below)

For each type of inventory change, one consolidated line has to be entered for the entire reporting period (first increases, then decreases). Ending book inventory BA Book inventory at the end of the reporting period. It must be equal to the arithmetic sum of the MBR entries above. Ending physical inventory PE Physical inventory at the end of the reporting period. Material unaccounted for MF Material unaccounted for. Must be calculated as ‘ending physical inventory (PE)’ minus ‘ending book inventory (BA)’. For inventory changes, one of the following codes must be used: Keyword Code Explanation Receipt RD Receipt of nuclear material from a material balance area within the European Union. Import RF Import of nuclear material from a Third Country Receipt from non-safeguarded activity RN Receipt of nuclear material from a non-safeguarded activity (Article 34). Shipment SD Transfer of nuclear material to a material balance area within the European Union. Export SF Export of nuclear material to a Third Country. Shipment to non-safeguarded activity SN Transfer of nuclear material to a non-safeguarded activity (Article 34). Transfer to conditioned waste TC Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Discards to the environment TE Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Transfer to retained waste TW Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements and which has been transferred to a specific location within the material balance area from which it could be retrieved. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Retransfer from conditioned waste FC Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing. Retransfer from retained waste FW Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area. Accidental loss LA Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code in the MBR is only allowed if a special report was sent to the Commission when the inventory change occurred or became known. Accidental gain GA Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code in the MBR is only allowed if a special report was sent to the Commission when the inventory change occurred or became known. Category change CE Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of an enrichment process. Category change CB Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of a blending operation. Category change CC Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another for all types of category change not covered by codes CE and CB. Change in particular obligation BR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), to balance the total uranium stock following a blending operation. Change in particular obligation PR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), used when nuclear material enters or leaves an accountancy pool. Change in particular obligation SR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), following an obligation exchange or a substitution. Change in particular obligation CR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), for all cases not covered by codes BR, PR or SR. Nuclear production NP Increase in the quantity of nuclear material due to nuclear transformation. Nuclear loss NL Decrease in the quantity of nuclear material due to nuclear transformation. Shipper/receiver difference DI Shipper/receiver difference (See Article 2.19). New measurement NM Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction. Balance adjustment BJ Quantity of nuclear material accounted for in the material balance area, being the difference between the result of a physical inventory taken by the plant operator for his own purposes (without reporting a physical inventory listing to the Commission) and the book inventory established on the same date. Roundings RA Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area. Isotope adjustment R5 Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area. Material production MP Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels. Termination of use TU Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is: (i) incorporated in end products used for non-nuclear purposes; or (ii) contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area.

• 1. LINE NUMBER: Sequential number starting with 1, no gaps.

• 1. ELEMENT WEIGHT: The weight of the element category referred to in field 7 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

- 13. ISOTOPE:

This code indicates the kind of fissile isotopes involved and should be used when the weight of fissile isotopes is reported. Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

• 1. FISSILE WEIGHT: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. OBLIGATION: Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

• 1. CORRECTION: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 17 the report number (6), in field 18 the line number (11) and in field 21 the CRC (20) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields, including the ‘previous report’ field (17) and the ‘previous line’ field (18). The ‘previous line’ field (18) must repeat the line number (11) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (17). The ‘previous report’ field (17) must contain the report number (6) of the report in which the late line should have been included.

• 1. PREVIOUS REPORT: Indicate the report number (6) of the line to be corrected.

• 1. PREVIOUS LINE: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (11) of the line to be corrected.

• 1. COMMENT: Free-text comment field for short comments by operator (replaces separate concise note).

• 1. CRC: Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

• 1. PREVIOUS CRC: Hash code of the line to be corrected.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis.

ANNEX V

PHYSICAL INVENTORY LISTING (PIL)

Label/Tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	P for physical inventory listings	2
Report date	DDMMYYYY	Date on which the report was completed	3
Report number	Number (8)	Sequential number, no gaps	4
PIT date	DDMMYYYY	Date on which the physical inventory was taken	5
Line count	Number (8)	Total number of lines reported	6
Reporting person	Character (30)	Name of person responsible for report	7
PIL_ITEM_ID	Number (8)	Sequential number	8
Batch	Character (20)	Unique identifier for a batch of nuclear material	9
KMP	Character (1)	Key measurement point	10
Measurement	Character (1)	Measurement code	11
Element category	Character (1)	Category of nuclear material	12
Material form	Character (2)	Material form code	13
Material container	Character (1)	Material container code	14
Material state	Character (1)	Material state code	15
Line number	Number (8)	Sequential number, no gaps	16
Items	Number (6)	Number of items	17
Element weight	Number (24.3)	Element weight	18
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	19
Fissile weight	Number (24.3)	Weight of fissile isotope	20
Obligation	Character (2)	Safeguards obligation	21
Document	Character (70)	Operator-defined reference to supporting documents	22
Container ID	Character (20)	Operator-defined identifier for the container	23
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	24
Previous report	Number (8)	Report number of line to be corrected	25
Previous line	Number (8)	Line number of line to be corrected	26
Comment	Character (256)	Operator comment	27
CRC	Number (20)	Hash code of line for quality control purposes	28
Previous CRC	Number (20)	Hash code of line to be corrected	29

Explanatory notes

• 1. MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

• 1. REPORT TYPE: P for physical inventory listings.

• 1. REPORT DATE: Date on which the report was completed.

• 1. REPORT NUMBER: Sequential number, no gaps.

• 1. PIT DATE: Day, month and year when the physical inventory was taken, reflecting the situation at 24.00.

• 1. LINE COUNT: Total number of lines reported.

• 1. REPORTING PERSON: Name of person responsible for report.

• 1. PIL_ITEM_ID: Sequential number, common to all PIL lines related to the same physical object.

• 1. BATCH: If batch follow-up is required in the particular safeguard provisions, the batch designation previously used for the batch in an inventory change report or in a previous physical inventory listing must be used.

• 1. KMP: Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no code has been specified, ‘&’ should be used.

• 1. MEASUREMENT: The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area.

• 1. ELEMENT CATEGORY: The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural and less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

• 1. MATERIAL FORM: The following codes must be used: Main type of material form Subtype Code Ores

OR Concentrates

YC Uranium hexafluoride (UF6)

U6 Uranium tetrafluoride (UF4)

U4 Uranium dioxide (UO2)

U2 Uranium trioxide (UO3)

U3 Uranium oxide (U3O8)

U8 Thorium oxide (ThO2)

T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Sealed sources

QS

Small quantities/samples

SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO

• 1. MATERIAL CONTAINER: The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O

• 1. MATERIAL STATE: The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N

• 1. LINE NUMBER: Sequential number starting with 1 in each report, no gaps.

• 1. ITEMS: Each physical inventory line must indicate the number of items involved. If a group of items belonging to the same batch are reported as several lines, the sum of the number of items reported must equal the total number of items in the group. If the lines involve more than one element category, the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T).

• 1. ELEMENT WEIGHT: The weight of the element category referred to in field 12 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. ISOTOPE: This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported. Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

• 1. FISSILE WEIGHT: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

• 1. OBLIGATION: Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

• 1. DOCUMENT: Operator-defined reference to supporting document(s).

• 1. CONTAINER ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.

• 1. CORRECTION: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 25 the report number (4), in field 26 the line number (16) and in field 29 the CRC (28) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields including the ‘previous report’ field (25) and the ‘previous line’ field (26). The ‘previous line’ field (26) must contain the line number (16) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (25). The ‘previous report’ field (25) must contain the report number (4) of the report in which the late line should have been included.

• 1. PREVIOUS REPORT: Indicate the report number (4) of the line to be corrected.

• 1. PREVIOUS LINE: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (16) of the line to be corrected.

• 1. COMMENT: Free-text comment field for short comments by operator (replaces separate concise note).

• 1. CRC: Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

• 1. PREVIOUS CRC: Hash code of the line to be corrected.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

If, on the date the physical inventory was taken, there was no nuclear material in the material balance area, only labels from 1 to 7, 16, 17 and 28 above should be completed on the report.

General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis.

ANNEX VI

ADVANCE NOTIFICATION OF EXPORTS/SHIPMENTS OF NUCLEAR MATERIAL

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

• 1. Reference code:

• 1. Material balance area code:

• 1. Installation (shipper):… Installation (receiver):

• 1. Quantities split up by category of nuclear material and particular safeguards obligation:

• 1. Chemical composition:

• 1. Enrichment or isotopic composition:

• 1. Physical form:

• 1. Number of items:

• 1. Description of containers and seals:

• 1. Shipment identification data:

• 1. Means of transport:

• 1. Location where material will be stored or prepared:

• 1. Last date when material can be identified:

• 1. Approximate dates of dispatch: Expected dates of arrival:

• 1. Use:

• 1. Supply agency’s contractual reference:

Date and place of dispatch of notification:

Name and position of signatory:

Signature:

Explanatory notes

• 1. Reference code for advance notifications to be used in the inventory change report (use up to eight characters).

• 1. Code of the reporting material balance area as notified by the Commission to the installation concerned.

• 1. Name, address and country of the installation shipping, and of the installation receiving, the nuclear material. The receiver at the ultimate destination should also be indicated where applicable.

• 1. The total weight of the elements should be given in grams. The weight of fissile isotopes should be indicated, if applicable. The weights must be split up by category of nuclear material and particular safeguards obligation.

• 1. Chemical composition should be indicated.

• 1. If applicable, the degree of enrichment or the isotopic composition should be indicated.

• 1. Use the description of materials as laid out in Annex III (14) to this Regulation.

• 1. The number of items included in the shipment should be indicated.

• 1. Description (type) of containers, including features that would permit sealing.

• 1. Shipment identification data (e.g. container markings or numbers).

• 1. Indicate, where appropriate, the means of transport.

• 1. Indicate the location within the material balance area where the nuclear material is prepared for shipping and can be identified, and where its quantity and composition can if possible be verified.

• 1. Last date when material can be identified and when its quantity and composition can if possible be verified.

• 1. Approximate dates of dispatch and of expected arrival at destination.

• 1. Indicate the use to which the nuclear material has been assigned.

• 1. Indicate, where appropriate:
• — supply agency’s contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by the Supply Agency, and any useful references;
• — for jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to the supply agency and any useful references.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX VII

ADVANCE NOTIFICATION OF IMPORTS/RECEIPTS OF NUCLEAR MATERIAL

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

• 1. Reference code:

• 1. Material balance area code:

• 1. Installation (receiver):… Installation (shipper):

• 1. Quantities split up by category of nuclear material and particular safeguard obligation:

• 1. Chemical composition:

• 1. Enrichment or isotopic composition:

• 1. Physical form:

• 1. Number of items:

• 1. Description of containers and seals:

• 1. Means of transport:

• 1. Date of arrival:

• 1. Location where materials will be unpacked:

• 1. Date(s) when materials will be unpacked:

- 14. Supply agency’s contractual reference:

Date and place of dispatch of notification:

Name and position of signatory:

Signature:

Explanatory notes

• 1. Reference code for advance notifications to be used in the inventory change report (use up to eight characters).

• 1. Code of the reporting material balance area as notified by the Commission to the installation concerned.

• 1. Name, address and country of the installation receiving, and of the installation shipping, the nuclear material.

• 1. The total weight of the elements should be given in grams. The weight of fissile isotopes shall be indicated if applicable. The weights must be split up by category of nuclear material and particular safeguards obligation.

• 1. Chemical composition should be indicated.

• 1. If applicable, the degree of enrichment or the isotopic composition should be indicated.

• 1. Use the description of materials as laid out in Annex III (14) to this Regulation.

• 1. The number of items included in the shipment shall be indicated.

• 1. Description (type) of containers and, if possible, of the seals affixed.

• 1. Indicate, where appropriate, the means of transport.

• 1. Expected or actual date of arrival in the reporting material balance area.

• 1. Indicate the location within the material balance area where the material will be unpacked and can be identified, and where its quantity and composition can be verified.

• 1. Date(s) when material will be unpacked.

- 14. Indicate, where appropriate:

• — supply agency’s contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by the Supply Agency, and any useful references,
• — for jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to the supply agency and any useful references.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX VIII

REPORT OF ORE EXPORTS/SHIPMENTS (¹)

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

Undertaking (²):

Mine (³):

Code (⁴):

Year:

Date	Consignee	Quantity contained in g:	Quantity contained in g:	Remarks
Date	Consignee	of uranium	of thorium	Remarks

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

• (¹) The shipment report is to be made at the latest by the end of January of each year for the previous year, with a separate entry for each consignee. The export report is to be made for each export consignment at the date of shipment.

• (²) Name and address of the reporting undertaking.

• (³) Name of the mine in respect of which the report is made.

• (⁴) Code of the mine as notified to the undertaking by the Commission.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX IX

REQUEST FOR DEROGATION OF AN INSTALLATION FROM THE RULES GOVERNING THE FORM AND FREQUENCY OF NOTIFICATIONS

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

• 1. Date:

• 1. Installation:

• 1. Material balance area code:

• 1. Category of nuclear material:

• 1. Enrichment or isotopic composition:

• 1. Quantities:

• 1. Chemical composition:

• 1. Physical form:

• 1. Number of items:

• 1. Type of derogation (Article 19(2)):
• (a) small quantities kept unchanged for a long period
• (b) non-nuclear activities
• (c) sensing components
• (d) Pu with Pu-238 content greater than 80 %

• 1. Intended use:

• 1. Particular safeguards obligation:

• 1. Date of transfer… From

Date and place of dispatch of request: Name and position of signatory: Signature:
Derogation granted as above… Date: Name and position of signatory granting the derogation: Signature:… (for the Commission)

Explanatory Notes

This form should be used either when the initial request is made for derogation of an installation from the rules governing the form and frequency of notifications, or when nuclear material which may qualify for a derogation is imported from a third country.

Point 13 should be used only in the case of imports, and should state the name and address of the shipper.

A separate request should be submitted for each type of derogation (Article 19(2)).

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX X

ANNUAL REPORT OR EXPORT REPORT FOR DEROGATED NUCLEAR MATERIAL (¹)

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

MBA code:	MBA code:	MBA code:
Declaration date:	Declaration No:	Name of the installation:
Reporting period:	from:	to:
Type of report (2)	Entry (3)	Ref. (4)
---	---	---
Type of report (2)	Entry (3)	Declaration

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory Notes

- (¹) This form should be used either as an annual report to declare any changes in the inventory of nuclear material held by the MBA to which a derogation has been granted as well as the stocks at the beginning and at the end of the reporting period (Article 19(3)), or as an export report in the case of exports to a third country (Article 19(4)).

• (²) The ‘Type of report’ column should show ‘A’ when the form is used for an annual report or ‘EXP’ when the form is used to report exports of nuclear material from the MBA to which a derogation has been granted.

• (³) ‘Entry’ in each declaration should be numbered sequentially, beginning with ‘1’.

• (⁴) The ‘Ref.’ column should be used to refer to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers. The reference indicates that the current entry adds to or updates information reported earlier.

• (⁵) The ‘Inventory change information’ column should be used to state the type of inventory change that occurred during the reporting period and/or the stock at the beginning and at the end of the reporting period. The IC codes of Annex III should be used. The code BB should be used to update the stock at the beginning of the period. A separate entry should be made for each type of derogation, for each corresponding installation and for each type of inventory change.

• (⁶) The ‘Nuclear or non-nuclear’ column should show ‘N’ if the nuclear material is used in nuclear activities or ‘NN’ if it is used in non-nuclear activities.

• (⁷) The ‘Description’ column should indicate the actual or intended use of the nuclear material.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XI

OUTLINE PROGRAMME OF ACTIVITIES

EUROPEAN COMMISSION — EURATOM SAFEGUARDS

Communications should, if possible, cover the next two years.

In particular, communications should indicate:

• — types of operations, e.g. proposed campaigns with indication of type and quantity of fuel elements to be fabricated or reprocessed, enrichment programmes, reactor operating programmes, with planned shutdowns,

• — expected schedule of arrival of materials, stating the amount of material per batch, the form (UF6, UO2, fresh or irradiated fuels, etc.), anticipated type of container or packaging,

• — anticipated schedule of waste processing campaigns (other than repackaging, or further conditioning without separation of elements), stating the amount of material per batch, the form (glass, high active liquid, etc.), anticipated duration and location,

• — dates by which the quantity of material in products is expected to be determined, and dates of dispatch,

• — dates and duration of physical inventory taking.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This communication, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XII

ADVANCE NOTIFICATION OF FURTHER WASTE PROCESSING ACTIVITIES (¹)

EUROPEAN COMMISSION — EURATOM SAFEGUARDS