Commission Regulation (Euratom) No 302/2005 of 8 February 2005 on the application of Euratom safeguards - Council/Commission statement

Label/tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	I for Inventory Change Report	2
Report date	DDMMYYYY	Date on which the report was completed	3
Report number	Number (8)	Sequential number, no gaps	4
Line count	Number (8)	Total number of lines reported	5
Start report	DDMMYYYY	Date of first day in reporting period	6
End report	DDMMYYYY	Date of last day in reporting period	7
Reporting person	Character (30)	Name of person responsible for the report	8
Transaction ID	Number (8)	Sequential number	9
IC code	Character (2)	Type of inventory change	10
Batch	Character (20)	Unique identifier for a batch of nuclear material	11
KMP	Character (1)	Key measurement point	12
Measurement	Character (1)	Measurement code	13
Material form	Character (2)	Material form code	14
Material container	Character (1)	Material container code	15
Material state	Character (1)	Material state code	16
MBA from	Character (4)	MBA code of shipping MBA (for IC codes RD and RF only)	17
MBA to	Character (4)	MBA code of receiving MBA (for IC codes SD and SF only)	18
Previous batch	Character (20)	Name of previous batch (for IC code RB only)	19
Original date	DDMMYYYY	Accounting date of the line to be corrected (always of first line in correction chain)	20
PIT date	DDMMYYYY	Date of physical inventory taking (PIT) to which MF adjustment refers (use with IC code MF only)	21
Line number	Number (8)	Sequential number, no gaps	22
Accounting date	DDMMYYYY	Date on which the inventory change occurred or became known	23
Items	Number (6)	Number of items	24
Element category	Character (1)	Category of nuclear material	25
Element weight	Number (24.3)	Element weight	26
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	27
Fissile weight	Number (24.3)	Weight of fissile isotope	28
Isotopic composition	Character(130)	U, Pu isotopic weight (only if agreed in particular safeguard provisions)	29
Obligation	Character (2)	Safeguards obligation	30
Previous category	Character (1)	Previous category of nuclear material (use for IC codes CB, CC and CE only)	31
Previous obligation	Character (2)	Previous obligation (use for IC codes BR, CR, PR and SR only)	32
CAM code from	Character (8)	Code to identify the shipping small holder	33
CAM code to	Character (8)	Code to identify the receiving small holder	34
Document	Character (70)	Operator-defined reference to supporting documents	35
Container ID	Character (20)	Operator-defined identifier for the container	36
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	37
Previous report	Number (8)	Report number of line to be corrected	38
Previous line	Number (8)	Line number of line to be corrected	39
Comment	Character (256)	Operator comment	40
Burn-up	Number (6)	Burn-up in MWdays/tonne (use for IC codes NL and NP in nuclear reactors only)	41
CRC	Number (20)	Hash code of line for quality control purposes	42
Previous CRC	Number (20)	Hash code of line to be corrected	43
Advance notification	Character (8)	Reference to advance notification sent to Euratom (use for IC codes RD, RF, SD and SF only)	44
Campaign	Character (12)	Campaign identifier for reprocessing installations	45
Reactor	Character (12)	Reactor code for reprocessing campaigns	46
Error path	Character (8)	Special code for evaluation purposes	47

Explanatory notes

Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

I for inventory change reports.

Date on which the report was completed.

Sequential number, no gaps.

Total number of lines reported.

Date of first day of reporting period.

Date of last day of reporting period.

Name of person responsible for the report.

Sequential number. This is used to identify all inventory change lines relating to the same physical transaction.

One of the following codes must be used: Keyword Code Explanation Receipt RD Receipt of nuclear material from a material balance area within the European Union. Import RF Import of nuclear material from a third country. Receipt from non-safeguarded activity RN Receipt of nuclear material from a non-safeguarded activity (Article 34). Shipment SD Transfer of nuclear material to a material balance area within the European Union. Export SF Export of nuclear material to a third country Shipment to non-safeguarded activity SN Transfer of nuclear material to a non-safeguarded activity (Article 34). Transfer to conditioned waste TC Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Discards to the environment TE Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Transfer to retained waste TW Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements, and which has been transferred to a specific location within the material balance area from which it could be retrieved. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Retransfer from conditioned waste FC Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing. Retransfer from retained waste FW Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area. Accidental loss LA Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code requires a special report to be sent to the Commission. Accidental gain GA Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code requires a special report to be sent to the Commission. Category change CE Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of an enrichment process (only one line to be reported per category change). Category change CB Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of a blending operation (only one line to be reported per category change). Category change CC Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another for all types of category change not covered by codes CE and CB (only one line to be reported per category change). Rebatching RB Accountancy transfer of a quantity of nuclear material from one batch to another (only one line to be reported per rebatching). Change in particular obligation BR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), to balance the total uranium stock following a blending operation (only one line to be reported per change of obligation). Change in particular obligation PR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), used when nuclear material enters or leaves an accountancy pool (only one line to be reported per change of obligation). Change in particular obligation SR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), following an obligation exchange or a substitution (only one line to be reported per change of obligation). Change in particular obligation CR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), for all cases not covered by codes BR, PR or SR (only one line to be reported per change of obligation). Nuclear production NP Increase in the quantity of nuclear material due to nuclear transformation. Nuclear loss NL Decrease in the quantity of nuclear material due to nuclear transformation. Shipper/receiver difference DI Shipper/receiver difference (see Article 2.19). New measurement NM Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction. Balance adjustment BJ Quantity of nuclear material accounted for in the material balance area, being the difference between the result of a physical inventory taken by the plant operator for his own purposes (without reporting a physical inventory listing to the Commission) and the book inventory established on the same date. Material unaccounted for MF Book adjustment for material unaccounted for. Must be equal to the difference between the ending physical inventory (PE) and the ending book inventory (BA) reported in the material balance report (Annex IV). The original date must be that of the physical inventory taking, while the accounting date must be after the date of the physical inventory taking. Roundings RA Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area. Isotope adjustment R5 Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area. Material production MP Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels. Termination of use TU Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is: (i) incorporated in end products used for non-nuclear purposes; or (ii) contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Ending book inventory BA Book inventory at the end of a reporting period and at the PIT date, separate for each category of nuclear material and for each particular safeguards obligation.

The batch designation may be chosen by the operator, but: (a) in the case of the inventory change ‘Receipt (RD)’, the batch designation used by the shipper must be reported; (b) a batch designation must not be used again for another batch in the same material balance area.

Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no codes have been specified, ‘&’ should be used.

The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area.

The following codes must be used: Main type of material form Subtype Code Ores

OR Concentrates

YC Uranium hexafluoride (UF6)

U6 Uranium tetrafluoride (UF4)

U4 Uranium dioxide (UO2)

U2 Uranium trioxide (UO3)

U3 Uranium oxide (U3O8)

U8 Thorium oxide (ThO2)

T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Main type of material form Subtype Code Sealed sources

QS Small quantities/samples

SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO

The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O

The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N

Use only for inventory change codes RD and RF. For inventory change code RD, the code of the shipping material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the shipping MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the shipper’s full name and address must be entered in the comment field (40). For inventory change code RF, the country code of the exporting state, or the MBA code of the exporting installation if known, is reported, and the shipper’s full name and addressmust be entered in the comment field (40).

Use only for inventory change codes SD and SF. For inventory change code SD, the code of the receiving material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the receiving MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the receiver’s full name and address must be entered in the comment field (40). For inventory change code SF, the country code of the importing state or the MBA code of the importing installation if known, is reported, and the receiver’s full name and addressmust be entered in the comment field (40).

Batch designation before rebatching. The batch designation after the rebatching must be reported in field 11.

In the case of a correction, the day, month and year when the line to be corrected was originally entered must be reported. For correction chains, the original date is always the accounting date of the first line in the chain. For late lines (stand-alone additions), the original date is the date on which the inventory change occurred.

Date of the physical inventory taking as reported in the material balance report on which the book adjustment for MUF (material unaccounted for) is based. Use only with inventory change code MF.

Sequential number starting with 1 in each report, no gaps.

Day, month and year when the inventory change occurred or became known.

The number of items making up the batch must be reported. If an inventory change consists of several lines, the sum of the number of items reported must equal the total number of items belonging to the same transaction ID. If the transaction involves more than one element the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T).

The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural but less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

The weight of the element category referred to in field 25 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported (28). Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

If agreed in the particular safeguard provisions the isotopic composition of U and/or Pu must be reported in the format as a list of weights [number(18,3)] separated by semi-colons to denote the weight of U-233, U-234, U-235, U-236, U-238 or Pu-238, Pu-239, Pu-240, Pu-241, Pu-242. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

Code of the category of nuclear material before the category change. The corresponding code after the change must be reported in field 25. Use only with the inventory change codes CE, CB and CC.

Code of the particular safeguards obligation to which the nuclear material was subject before the change. The corresponding obligation code after the change must be reported in field 30. Use only with the inventory change codes BR, CR, PR and SR.

Code of installation of Annex I-G shipping material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.

Code of installation of Annex I-G receiving material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.

Operator-defined reference to supporting document(s).

Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.

Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 38 the report number (4), in field 39 the line number (22) and in field 43 the CRC (42) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields, including the ‘previous report’ field (38) and the ‘previous line’ field (39). The ‘previous line’ field (39) must repeat the line number (22) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (38). The ‘previous report’ field (38) must contain the report number (4) of the report in which the late line should have been included.

Indicate the report number (4) of the line to be corrected.

For deletions, or additions forming part of a deletion/addition pair, indicate the line number (22) of the line to be corrected.

Free-text comment field for short comments by operator (replaces separate concise note).

For inventory changes of type NP or NL in nuclear reactors, burn-up in MWdays/tonne.

Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

Hash code of the line to be corrected.

Reference code for the advance notification (Articles 20 and 21). Use with inventory changes SF and RF and with those inventory changes of type SD and RD when the States where the shipper and receiver are located are not party to the same safeguards agreement with the International Atomic Energy Agency and Euratom.

45. CAMPAIGN:

Unique identifier for the reprocessing campaign. Use only for inventory changes in the process material balance area(s) of spent fuel reprocessing installations.

Unique identifier for the reactor from which irradiated fuel is being stored or reprocessed. Use only for inventory changes in spent fuel storage or reprocessing installations.

Special code describing measurement errors and their propagation, for material balance evaluation purposes. The codes are agreed between the installation and the Commission.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

ANNEX IV

Label/tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	M for Material Balance Report	2
Report date	DDMMYYYY	Date on which the report was completed	3
Start report	DDMMYYYY	Starting date of MBR (date of last PIT +1 day)	4
End report	DDMMYYYY	End date of MBR (date of current PIT)	5
Report number	Number (8)	Sequential number, no gaps	6
Element category	Character (1)	Category of nuclear material	7
Line count	Number (8)	Total number of lines reported	8
Reporting person	Character (30)	Name of person responsible for report	9
IC code	Character (2)	Type of inventory change	10
Line number	Number (8)	Sequential number, no gaps	11
Element weight	Number (24.3)	Element weight	12
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	13
Fissile weight	Number (24.3)	Weight of fissile isotope	14
Obligation	Character (2)	Safeguards obligation	15
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	16
Previous report	Number (8)	Report number of line to be corrected	17
Previous line	Number (8)	Line number of line to be corrected	18
Comment	Character (256)	Operator comment	19
CRC	Number (20)	Hash code of line for quality control purposes	20
Previous CRC	Number (20)	Hash code of line to be corrected	21

Explanatory notes

Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

M for material balance reports.

Date on which the report was completed.

Start date of MBR, date of the day immediately following the day of the previous physical inventory taking.

End date of MBR, date of current physical inventory taking.

Sequential number, no gaps.

The following code for categories of nuclear material must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural but less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

Total number of lines reported.

Name of person responsible for report.

The different types of inventory information and of inventory change should be entered in the sequence indicated below. The following codes must be used: Keyword Code Explanation Beginning physical inventory PB Physical inventory at the beginning of the reporting period (must be equal to the physical inventory at the end of the previous reporting period). Inventory changes (only codes in the list below)

For each type of inventory change, one consolidated line has to be entered for the entire reporting period (first increases, then decreases). Ending book inventory BA Book inventory at the end of the reporting period. It must be equal to the arithmetic sum of the MBR entries above. Ending physical inventory PE Physical inventory at the end of the reporting period. Material unaccounted for MF Material unaccounted for. Must be calculated as ‘ending physical inventory (PE)’ minus ‘ending book inventory (BA)’. For inventory changes, one of the following codes must be used: Keyword Code Explanation Receipt RD Receipt of nuclear material from a material balance area within the European Union. Import RF Import of nuclear material from a Third Country Receipt from non-safeguarded activity RN Receipt of nuclear material from a non-safeguarded activity (Article 34). Shipment SD Transfer of nuclear material to a material balance area within the European Union. Export SF Export of nuclear material to a Third Country. Shipment to non-safeguarded activity SN Transfer of nuclear material to a non-safeguarded activity (Article 34). Transfer to conditioned waste TC Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Discards to the environment TE Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Transfer to retained waste TW Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements and which has been transferred to a specific location within the material balance area from which it could be retrieved. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Retransfer from conditioned waste FC Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing. Retransfer from retained waste FW Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area. Accidental loss LA Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code in the MBR is only allowed if a special report was sent to the Commission when the inventory change occurred or became known. Accidental gain GA Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code in the MBR is only allowed if a special report was sent to the Commission when the inventory change occurred or became known. Category change CE Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of an enrichment process. Category change CB Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of a blending operation. Category change CC Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another for all types of category change not covered by codes CE and CB. Change in particular obligation BR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), to balance the total uranium stock following a blending operation. Change in particular obligation PR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), used when nuclear material enters or leaves an accountancy pool. Change in particular obligation SR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), following an obligation exchange or a substitution. Change in particular obligation CR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), for all cases not covered by codes BR, PR or SR. Nuclear production NP Increase in the quantity of nuclear material due to nuclear transformation. Nuclear loss NL Decrease in the quantity of nuclear material due to nuclear transformation. Shipper/receiver difference DI Shipper/receiver difference (See Article 2.19). New measurement NM Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction. Balance adjustment BJ Quantity of nuclear material accounted for in the material balance area, being the difference between the result of a physical inventory taken by the plant operator for his own purposes (without reporting a physical inventory listing to the Commission) and the book inventory established on the same date. Roundings RA Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area. Isotope adjustment R5 Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area. Material production MP Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels. Termination of use TU Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is: (i) incorporated in end products used for non-nuclear purposes; or (ii) contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area.

Sequential number starting with 1, no gaps.

The weight of the element category referred to in field 7 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

13. ISOTOPE:

This code indicates the kind of fissile isotopes involved and should be used when the weight of fissile isotopes is reported. Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 17 the report number (6), in field 18 the line number (11) and in field 21 the CRC (20) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields, including the ‘previous report’ field (17) and the ‘previous line’ field (18). The ‘previous line’ field (18) must repeat the line number (11) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (17). The ‘previous report’ field (17) must contain the report number (6) of the report in which the late line should have been included.

Indicate the report number (6) of the line to be corrected.

For deletions, or additions forming part of a deletion/addition pair, indicate the line number (11) of the line to be corrected.

Free-text comment field for short comments by operator (replaces separate concise note).

Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

Hash code of the line to be corrected.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis.

ANNEX V

Label/Tag	Content	Comments	#
MBA	Character (4)	MBA code of reporting MBA	1
Report type	Character (1)	P for physical inventory listings	2
Report date	DDMMYYYY	Date on which the report was completed	3
Report number	Number (8)	Sequential number, no gaps	4
PIT date	DDMMYYYY	Date on which the physical inventory was taken	5
Line count	Number (8)	Total number of lines reported	6
Reporting person	Character (30)	Name of person responsible for report	7
PIL_ITEM_ID	Number (8)	Sequential number	8
Batch	Character (20)	Unique identifier for a batch of nuclear material	9
KMP	Character (1)	Key measurement point	10
Measurement	Character (1)	Measurement code	11
Element category	Character (1)	Category of nuclear material	12
Material form	Character (2)	Material form code	13
Material container	Character (1)	Material container code	14
Material state	Character (1)	Material state code	15
Line number	Number (8)	Sequential number, no gaps	16
Items	Number (6)	Number of items	17
Element weight	Number (24.3)	Element weight	18
Isotope	Character (1)	G for U-235, K for U-233, J for a mixture of U-235 and U-233	19
Fissile weight	Number (24.3)	Weight of fissile isotope	20
Obligation	Character (2)	Safeguards obligation	21
Document	Character (70)	Operator-defined reference to supporting documents	22
Container ID	Character (20)	Operator-defined identifier for the container	23
Correction	Character (1)	D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)	24
Previous report	Number (8)	Report number of line to be corrected	25
Previous line	Number (8)	Line number of line to be corrected	26
Comment	Character (256)	Operator comment	27
CRC	Number (20)	Hash code of line for quality control purposes	28
Previous CRC	Number (20)	Hash code of line to be corrected	29

Explanatory notes

Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.

P for physical inventory listings.

Date on which the report was completed.

Sequential number, no gaps.

Day, month and year when the physical inventory was taken, reflecting the situation at 24.00.

Total number of lines reported.

Name of person responsible for report.

Sequential number, common to all PIL lines related to the same physical object.

If batch follow-up is required in the particular safeguard provisions, the batch designation previously used for the batch in an inventory change report or in a previous physical inventory listing must be used.

Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no code has been specified, ‘&’ should be used.

The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area.

The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural and less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T

The following codes must be used: Main type of material form Subtype Code Ores

OR Concentrates

YC Uranium hexafluoride (UF6)

U6 Uranium tetrafluoride (UF4)

U4 Uranium dioxide (UO2)

U2 Uranium trioxide (UO3)

U3 Uranium oxide (U3O8)

U8 Thorium oxide (ThO2)

T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Sealed sources

QS

Small quantities/samples

SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO

The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O

The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N

Sequential number starting with 1 in each report, no gaps.

Each physical inventory line must indicate the number of items involved. If a group of items belonging to the same batch are reported as several lines, the sum of the number of items reported must equal the total number of items in the group. If the lines involve more than one element category, the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T).

The weight of the element category referred to in field 12 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported. Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233.

Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.

Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations.

Operator-defined reference to supporting document(s).

Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.

Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 25 the report number (4), in field 26 the line number (16) and in field 29 the CRC (28) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields including the ‘previous report’ field (25) and the ‘previous line’ field (26). The ‘previous line’ field (26) must contain the line number (16) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (25). The ‘previous report’ field (25) must contain the report number (4) of the report in which the late line should have been included.

Indicate the report number (4) of the line to be corrected.

For deletions, or additions forming part of a deletion/addition pair, indicate the line number (16) of the line to be corrected.

Free-text comment field for short comments by operator (replaces separate concise note).

Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used.

Hash code of the line to be corrected.

GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS

If, on the date the physical inventory was taken, there was no nuclear material in the material balance area, only labels from 1 to 7, 16, 17 and 28 above should be completed on the report.

General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis.

ANNEX VI

Expected dates of arrival:

Date and place of dispatch of notification:

Name and position of signatory:

Signature:

Explanatory notes

— supply agency’s contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by the Supply Agency, and any useful references; — for jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to the supply agency and any useful references.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX VII

14. Supply agency’s contractual reference:

Date and place of dispatch of notification:

Name and position of signatory:

Signature:

Explanatory notes

12. Indicate the location within the material balance area where the material will be unpacked and can be identified, and where its quantity and composition can be verified.

— supply agency’s contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by the Supply Agency, and any useful references, — for jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to the supply agency and any useful references.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX VIII

Undertaking (²):

Mine (³):

Code (⁴):

Year:

Date	Consignee	Quantity contained in g:	Remarks
of uranium	of thorium

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

(¹) The shipment report is to be made at the latest by the end of January of each year for the previous year, with a separate entry for each consignee. The export report is to be made for each export consignment at the date of shipment.

(²) Name and address of the reporting undertaking.

(³) Name of the mine in respect of which the report is made.

(⁴) Code of the mine as notified to the undertaking by the Commission.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX IX

(a) small quantities kept unchanged for a long period (b) non-nuclear activities (c) sensing components (d) Pu with Pu-238 content greater than 80 %

Date and place of dispatch of request: Name and position of signatory: Signature:
Derogation granted as above… Date: Name and position of signatory granting the derogation: Signature:… (for the Commission)

Explanatory Notes

This form should be used either when the initial request is made for derogation of an installation from the rules governing the form and frequency of notifications, or when nuclear material which may qualify for a derogation is imported from a third country.

Point 13 should be used only in the case of imports, and should state the name and address of the shipper.

A separate request should be submitted for each type of derogation (Article 19(2)).

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX X

MBA code:
Declaration date:	Declaration No:	Name of the installation:
Reporting period:	from:	to:
Type of report (2)	Entry (3)	Ref. (4)
---	---	---
Declaration	Entry	Nuclear or non-nuclear (6)

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory Notes

(¹) This form should be used either as an annual report to declare any changes in the inventory of nuclear material held by the MBA to which a derogation has been granted as well as the stocks at the beginning and at the end of the reporting period (Article 19(3)), or as an export report in the case of exports to a third country (Article 19(4)).

(²) The ‘Type of report’ column should show ‘A’ when the form is used for an annual report or ‘EXP’ when the form is used to report exports of nuclear material from the MBA to which a derogation has been granted.

(³) ‘Entry’ in each declaration should be numbered sequentially, beginning with ‘1’.

(⁴) The ‘Ref.’ column should be used to refer to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers. The reference indicates that the current entry adds to or updates information reported earlier.

(⁵) The ‘Inventory change information’ column should be used to state the type of inventory change that occurred during the reporting period and/or the stock at the beginning and at the end of the reporting period. The IC codes of Annex III should be used. The code BB should be used to update the stock at the beginning of the period. A separate entry should be made for each type of derogation, for each corresponding installation and for each type of inventory change.

(⁶) The ‘Nuclear or non-nuclear’ column should show ‘N’ if the nuclear material is used in nuclear activities or ‘NN’ if it is used in non-nuclear activities.

(⁷) The ‘Description’ column should indicate the actual or intended use of the nuclear material.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XI

Communications should, if possible, cover the next two years.

In particular, communications should indicate:

— types of operations, e.g. proposed campaigns with indication of type and quantity of fuel elements to be fabricated or reprocessed, enrichment programmes, reactor operating programmes, with planned shutdowns,

— expected schedule of arrival of materials, stating the amount of material per batch, the form (UF6, UO2, fresh or irradiated fuels, etc.), anticipated type of container or packaging,

— anticipated schedule of waste processing campaigns (other than repackaging, or further conditioning without separation of elements), stating the amount of material per batch, the form (glass, high active liquid, etc.), anticipated duration and location,

— dates by which the quantity of material in products is expected to be determined, and dates of dispatch,

— dates and duration of physical inventory taking.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This communication, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XII

Name of installation:	Declaration date:
Declaration No:
Entry (2)	Ref. (3)
---	---
Pu	HEU

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

(¹) This form should be used for advance notification when further processing of waste is planned in accordance with Article 31. Any subsequent change in processing dates or processing location should also be notified. A separate entry should be made for each campaign of further processing other than repackaging of the waste, or its further conditioning not involving the separation of elements, carried out for storage or disposal purposes.

(²) ‘Entry’ in each declaration should be numbered sequentially, beginning with ‘1’.

(³) The ‘Ref.’ column should be used to refer to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers (e.g. 10-20 refers to entry 20 of declaration 10). The reference indicates that the current entry adds to or updates information reported earlier. Several references may be inserted, if necessary.

(⁴) The ‘Waste type prior to conditioning’ column should state the type of waste before any conditioning took place, e.g. hulls, feed clarification sludge, high active liquid, or intermediate active liquid.

(⁵) The ‘Conditioned form’ column should show the current conditioned form of the waste, e.g. glass, ceramic, cement or bitumen.

(⁶) The ‘Number of items’ column should show the number of items, e.g. glass canisters or cement blocks, to be involved in a single processing campaign.

(⁷) The ‘Quantity’ column should include, if available, the total amount, in grams, of plutonium, high enriched uranium or uranium-233 contained in the items entered in the ‘Number of Items’ column. The entry in the ‘Quantity’ column may be based on the quantity data used in the inventory change reports, and does not require a measurement of each item.

(⁸) The ‘Location’ column should include the name and address of the installation and should show the location of the waste at the time of the declaration. The address must be sufficiently detailed to indicate the geographical position of the location in relation to other locations specified in this or other declarations, and to indicate how the location may be reached should access be necessary. If a location is on the site of a nuclear installation, the installation code should be included in the location column.

(⁹) The ‘Processing location’ column should show the location where the planned processing is to take place.

(¹⁰) The ‘Processing dates’ column should indicate the dates on which the further processing campaign is expected to begin and to end.

(¹¹) The ‘Processing purpose’ column should indicate the intended result of the processing, e.g. recovery of plutonium or separation of specified fission products.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XIII

Name of the shipping installation:
MBA code of the shipping installation:	Reporting period from	to
Date	MBA code of the receiving installation or Name and address of the receiving installation (2)	Conditioned form (3)
---	---	---

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

(¹) This report shall include all the shipments or exports of conditioned waste to installations within or outside the territories of the Member States that have occurred during the reporting period.

(²) MBA code to be filled in for shipments to installations within the territories of the Member States, full name and address to be filled in for exports to installations outside the territories of the Member States, or when the MBA code is unknown.

(³) The ‘Conditioned form’ column should show the conditioned form of the waste, e.g. glass, ceramic, cement or bitumen.

(⁴) The quantity column may be based on the quantity data recorded at the installation and does not require measurements of the items exported/shipped.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XIV

Name of the receiving installation:
MBA code of the receiving installation:	Reporting period from	to
Date	Name, address and, if known, MBA code of the shipping installation	Conditioned form (2)
---	---	---

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

(¹) This report is required for conditioned waste which has been received from installations without an MBA code or from installations outside the territories of the Member States.

(²) The ‘Conditioned form’ column should show the conditioned form of the waste, e.g. glass, ceramic, cement or bitumen.

(³) The quantity column may be based on the quantity data recorded at the installation and does not require measurements of the items imported/received.

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.

ANNEX XV

Name of installation:	Declaration date:
Declaration No:	Reporting period:
Entry (2)	Ref. (3)
---	---
Pu	HEU
NB: All transfers of conditioned waste should be grouped by type of waste (prior to conditioning and after conditioning) and by previous location

Date and place of dispatch of report:

Name and position of signatory:

Signature:

Explanatory notes

(¹) Annual report to declare any changes in location of wastes covered by point (c) of Article 32 that occurred during the preceding calendar year. A separate entry is required for each change of location during the year.

(²) ‘Entry’ in each declaration should be numbered sequentially, beginning with ‘1’.

(³) The ‘Ref.’ column should be used to refer in the current entry to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers (e.g. 10—20 provides a reference to entry 20 of declaration 10). The reference indicates that the current entry adds to or updates information in another entry earlier declared. Several references may be reported, if necessary.

(⁴) The ‘Waste type prior to conditioning’ column should show the type of waste before any conditioning took place, e.g. hulls, feed clarification sludge, high active liquid, or intermediate active liquid.

(⁵) The ‘Conditioned form’ column should show the current conditioned form of the waste, e.g. glass, ceramic, cement or bitumen.

(⁶) The ‘Number of items’ column should show the number of items, e.g. glass canisters or cement blocks, to be involved in a single processing campaign or the number of items moved during the year from the same originating (‘previous’) location to the same new location.

(⁷) The ‘Quantity’ column should include (if available) the total amount, in grams, of plutonium, high enriched uranium or uranium-233 contained in the items entered in the ‘Number of Items’ column. The ‘Quantity’ column may be based on the quantity data used in the inventory change reports, e.g. the average quantity of nuclear material per item, and does not require a measurement of each item.

(⁸) The ‘Previous location’ column should indicate the location of the waste before the change in location (see also explanatory note no 8 for Annex XII).

(⁹) The ‘New location’ column should indicate the location after the change (see also explanatory note no 8 for Annex XII).

NB: Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.

This form, duly completed and signed, must be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.