LegalizeCommission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries
COMMISSION IMPLEMENTING REGULATION (EU) No 433/2012
of 23 May 2012
laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries
THE EUROPEAN COMMISSION,
Having regard to the Treaty on the Functioning of the European Union,
Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/1999 (1), and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,
(1) Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/2006 (2). Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.
(2) Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries (3) should be repealed and replaced by this Regulation.
(3) The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,
HAS ADOPTED THIS REGULATION:
CHAPTER I
GENERAL PROVISIONS
Article 1
Definitions
For the purposes of this Regulation, the following definitions shall apply:
(a)‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of the flag Member State;
(b)‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011 (4);
(c)‘CFR number’ means the Community Fleet Register identification number of the vessel as referred to in Article 10 of Commission Regulation (EC) No 26/2004 (5).
Article 2
Contact points
Member States shall send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary and to the European Fisheries Control Agency (the ‘Agency’) in computer-readable form.
Member States shall publish the information referred to in paragraph 1 on the secure part of their website established by Articles 114 and 116 of Regulation (EC) No 1224/2009.
CHAPTER II
MONITORING MEASURES
Article 3
Participation of the Union
The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.
Where applicable, the list shall refer to the CFR number allocated to each vessel.
Member States shall immediately inform the Commission, by computer transmission, of vessels for which the authorisation to fish in the Regulatory Area has been withdrawn or suspended.
Article 4
Recording of catches
In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.
The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.
The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.
The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.
Article 5
Reporting of catches of regulated resources and position
Member States shall use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.
Article 6
Global reporting of catches
Member States shall transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.
CHAPTER III
INSPECTIONS
Article 7
Designated body
The Agency is designated to:
(a)coordinate the surveillance and inspection activities referred to in Article 17(1) of Regulation (EU) No 1236/2010;
(b)receive, send and forward the notifications referred to in Articles 18(2), 19(1) and 20(9) of Regulation (EU) No 1236/2010;
(c)keep the record referred to in Article 18(4) of Regulation (EU) No 1236/2010.
Article 8
Identification of inspectors and of inspection means
The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.
The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.
Article 9
Inspection activities
Member States shall send to the Agency the information related to the date and hour of the start and termination of the activities of inspection vessels and aircraft referred to in Article 18(4) of Regulation (EU) No 1236/2010 in accordance with the form set out in Annex V.
Article 10
Surveillance procedure
The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.
The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.
Article 11
Inspection reports
The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.
CHAPTER IV
PORT STATE CONTROL
Article 12
Prior notification of entry into port
The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:
(a)the form PSC 1 shall be used where the vessel is carrying its own catches;
(b)the form PSC 2 shall be used where the vessel is engaged in transhipment operations, providing the information separately for catches from each donor vessel.
Article 13
When completing the prior notification in accordance with Article 25(1) of Regulation (EU) No 1236/2010, the flag Member State shall complete Part B of the PSC form provided for in Annex VIII.
When completing the prior notification in accordance with Article 25(2) and (4) of Regulation (EU) No 1236/2010, the port Member State shall complete Part C of the PSC form provided for in Annex VIII.
Article 14
Port inspection reports
The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary with a copy to the Commission.
CHAPTER V
INFRINGEMENTS
Article 15
Designated body
The Agency is designated to receive, send and forward the information referred to in Articles 29, 30, 32, 33, 34, 36 and 43 of Regulation (EU) No 1236/2010.
CHAPTER VI
DATA
SECTION 1
Data communication
Article 16
Communication to the NEAFC Secretary
The data exchange formats and data communication systems referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall comply with the rules set out in Annex X; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.
SECTION 2
Data security and confidentiality
Article 17
Common provisions on data security and confidentiality
This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.
Each Member State shall, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.
The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.
Article 18
Data from inspections
Member States carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.
Member States carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.
Member States shall adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.
Member States carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.
Article 19
Data processing systems
Data processing systems used by Member States, the Commission and the Agency shall comply with the minimum security requirements set out in Part A of Annex XII.
For their main computer systems Member States shall meet the criteria set out in Part B of Annex XII.
The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.
Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.
The technical standards for electronic data exchange between Member States, the Commission and the Agency may be laid down in consultation with the Member States, the Commission and the Agency.
CHAPTER VII
FINAL PROVISIONS
Article 20
Repeal
Regulation (EC) No 1085/2000 is repealed.
Article 21
Entry into force
This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.
This Regulation shall be binding in its entirety and directly applicable in all Member States.
ANNEX I
RECORDING OF CATCH
A. Logbook recordings
| Data Element | Field code | Mandatory/Optional | Remarks |
|---|---|---|---|
| Information on entry into the Regulatory Area | |||
| Date | DA | M | Activity detail; date of entry into the Regulatory Area |
| Time of entry | TI | M | Activity detail; time of entry into the Regulatory Area |
| Location | Activity detail; position of entry in R.A. | ||
| Latitude | LA | M | position at the time of entry |
| Longitude | LO | M | position at the time of entry |
| Quantity on board | OB | Activity detail; quantity on board by species | |
| Species name (1) | M | FAO species code for species listed in Annex II | |
| Quantity (1) | M | Live weight in kilogrammes | |
| Catches per haul or fishing operation | |||
| Fishing location | Activity detail; position | ||
| Latitude | LA | M (2) | Position when the fishing operation starts |
| Longitude | LO | M (2) | Position when the fishing operation starts |
| Time | TI | M (2) | Activity detail; time when the fishing operation starts |
| Catch | CA | Activity detail; catch retained on board per fishing operation by species | |
| Species (1) | M (2) | FAO species code for species listed in Annex II | |
| Quantity (1) | M (2) | Live weight in kilogrammes | |
| Fishing depth | FD | M (3) | Distance from water surface to the lowest part of the fishing gear (in metres). |
| Daily information | |||
| Total number of hauls/fishing operations during the day | FO | M (4) | Activity detail; number of fishing operations per 24 hours period |
| Catch discarded | RJ | Activity detail; quantity caught and discarded by species | |
| Species | M | FAO species code | |
| Quantity | M | Live weight in kilogrammes | |
| Cumulative Catch | CC | Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species. | |
| Species (1) | M | FAO species code for species listed in Annex II | |
| Quantity (1) | M | Live weight in kilogrammes | |
| Information on transhipments | |||
| Date | DA | M | Activity detail; date(s) of transhipments |
| Transhipments | KG | Activity detail; quantities by species on-loaded and off-loaded in the R.A. | |
| Species (1) | M | FAO species code for species listed in Annex II | |
| Quantity (1) | M | Live weight in kilogrammes | |
| Transhipped to | TT | M | Vessel registration detail; Radio call sign of receiving vessel |
| Transhipped from | TF | M | Vessel registration detail; Radio call sign of donor vessel |
| Information on report transmissions | |||
| Date | DA | M | Message detail; date of transmission of a report |
| Time | TI | M | Message detail; time of transmission of a report (UTC) |
| Transmission used | TU | M (4) | Message detail; name of radio station through which the report is transmitted |
| Type of report | TM | M | Message detail; |
| Information on exit from the Regulatory Area | |||
| Time | TI | M | Activity detail; time of exit (UTC) |
| Date | DA | M | Activity detail; date of exit |
| Position | Activity detail; position of exit from the R.A. | ||
| Latitude | LA | M | position at the time of exit |
| Longitude | LO | M | position at the time of exit |
| Cumulative Catch on board | OB | Activity detail; cumulative catches retained on board by species | |
| Species (1) | M | FAO species code for species listed in Annex II | |
| Quantity (1) | M | Live weight in kilogrammes | |
| Masters name and signature | MA | M | |
| (1)Each species where catches exceed 50 kg shall be recorded (2)Each Member State shall ensure that its fishing vessels shall record this information on a daily basis, or per haul or fishing operation, or both (3)Mandatory where required by specific management measures (4)Only mandatory if radio station is used. |
B. Production logbook recordings
| Data Element | Field code | Mandatory/Optional | Remarks |
|---|---|---|---|
| 1. Vessel identity (1) | |||
| Radio call sign | RC | M | Vessel registration detail; international radio call sign |
| Vessel name | NA | O | Vessel registration detail; name of the vessel |
| Contracting Party Internal reference number | IR | O | Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number |
| Vessel external registration number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| 2. Information on production | |||
| Date | DA | M | Activity detail; date of production |
| Quantity produced | QP | Activity detail; quantity produced by species per day | |
| Species name | M | FAO species code | |
| Quantity | M | Total product weight in kilogrammes | |
| Product form | M | Product form code (Part E of Annex XI) | |
| Quantity | M | Product weight in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products | |
| Cumulative production of the period | AP | Activity detail; total quantity produced since the entry into the Regulatory Area by species | |
| Species name | M | FAO species code | |
| Quantity | M | Total product weight in kilogrammes | |
| Product form | M | Product form code (Part E of Annex XI) | |
| Quantity | M | Product weight of the product in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products | |
| 3. Information on packing | |||
| Species name | SN | O | Activity detail; FAO species code |
| Product code | PR | O | Activity detail; product code Part E of Annex XI |
| Type of packing | TY | O | Activity detail; type of packing Part F of Annex XI |
| Unit weight | NE | O | Activity detail; net product weight in kilogrammes |
| Number of units | NU | O | Activity detail; number of units packed |
| 4. Masters name and address | MA | M | |
| (1)One element of vessel identity in addition to Radio Call sign is mandatory |
C. Stowage Plan
1.Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.
2.A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.
3.The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).
ANNEX II
| FAO 3-Alpha code | English common name | Scientific Name |
|---|---|---|
| ALF | Alfonsinos | Beryx spp. |
| ALC | Baird’s slickhead | Alepocephalus bairdii |
| ANT | Blue antimora (Blue hake) | Antimora rostrata |
| API | Iceland catshark | Apristuris spp |
| ARG | Argentines | Argentina spp. |
| BLI | Blue ling | Molva dypterygia |
| BRF | Blackbelly rosefish | Helicolenus dactylopterus |
| BSF | Black scabbard | Aphanopus carbo |
| BSH | Blue shark | Prionace glauca |
| BSK | Basking shark | Cetorhinus maximus |
| BSS | Seabass | Dicentrarchus labrax |
| CAP | Capelin | Mallotus villosus |
| CAS | Spotted wolffish | Anarhichas minor |
| CAT | Wolffish | Anarhichas spp. |
| CFB | Black dogfish | Centroscyllium fabricii |
| CMO | Rabbit fish (Rattail) | Chimaera monstrosa |
| COD | Atlantic Cod | Gadus morhua |
| COE | European conger | Conger conger |
| CYO | Portuguese dogfish | Centroscymnus coelolepis |
| CYH | Large- eyed rabbit fish (Ratfish) | Hydrolagus mirabilis |
| CYP | Longnose velvet dogfish | Centroscymnus crepidater |
| DCA | Birdbeak dogfish | Deania calceus |
| ELP | Eelpout | Lycods esmarkii |
| EPI | Black (Deep-water) cardinal fish | Epigonus telescopus |
| FOR | Forkbeard (Forkhead) | Phycis phycis |
| GAM | Mouse catshark | Galeus murinus |
| GHL | Greenland halibut | Reinhardtius hippoglossoides |
| GFB | Greater forkbeard | Phycis blennoides |
| GSK | Greenland shark | Somniosus microcephalus |
| GUP | Gulper shark | Centrophorus granulosus |
| GUQ | Leafscale gulper shark | Centrophorus squamosus |
| HAD | Atlantic haddock | Melanogrammus aeglefinus |
| HAL | Atlantic halibut | Hippoglossus hippoglossus |
| HER | Atlantic herring | Clupea harengus |
| HOM | Atlantic horse mackerel | Trachurus trachurus |
| HPR | Silver roughy (Pink) | Hoplostethus mediterraneus |
| HXC | Frilled shark | Chlamydoselachus anguineus |
| JAD | Norwegian skate | Raja nidarosiensus |
| KCD | Red king crab | Paralithodes camtschaticus |
| KEF | Deep-water red crab | Chacon (Geyron) affinis |
| LIN | Ling | Molva molva |
| LUM | Lumpfish | Cyclopterus lumpus |
| MAC | Atlantic mackerel | Scomber scombrus |
| MOR | Moras | Moridae |
| ORY | Orange roughy | Hoplosthethus atlanticus |
| OXN | Sailfin roughshark (Sharpback shark) | Oxynotus paradoxus |
| PHO | Risso’s smoothhead | Alepocephalus rostratus |
| PLA | American plaice | Hippoglossoides platessoides |
| PLE | European plaice | Pleuronectes platessa |
| POC | Polar cod | Boreogadus saida |
| POK | Saithe (Pollock) | Pollachius virens |
| PRA | Northern prawn | Pandalus borealis |
| REB | Beaked redfish | Sebastes mentella |
| RED | Redfish (unspecified) | Sebastes spp. |
| REG | Golden redfish | Sebastes marinus |
| RHG | Roughhead grenadier | Macrourus berglax |
| RIB | Common mora | Mora moro |
| RNG | Roundnose grenadier | Coryphaenoides rupestris |
| SBL | Blondnose six-gilled shark | Hexanchus griseus |
| SBR | Red seabream | Pagellus bogaraveo |
| SCK | Kitefin shark | Dalatias licha |
| SFS | Silver scabbard | Lepidopus caudatus |
| SHL | Greater lanternshark | Etmopterus princeps |
| SHL | Velvet belly | Etmopterus spinax |
| SHO | Blackmouth dogfish | Galeus melastomus |
| RCT | Straightnose rabbitfish | Rhinochimaera atlantica |
| RJG | Arctic skate | Raja hyperborea |
| RJY | Round skate | Raja fyllae |
| SFV | Small redfish (Norway haddock) | Sebastes viviparus |
| SKA | Skates | Raja spp. |
| SKH | Sharks | Selachimorpha |
| SYR | Knifetooth dogfish | Scymnodon ringens |
| TJX | Spiny (Deep-sea) scorpionfish | Trachyscorpia cristulata |
| USK | Tusk | Brosme brosme |
| WHB | Blue whiting | Micromesistius poutassou |
| WRF | Wreckfish | Polyprion americanus |
ANNEX III
REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS
1) ‘CATCH ON ENTRY’ report
| Data Element | Field Code | Mandatory /Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| Sequence Number | SQ | M | Message detail; serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘COE’ as Catch on Entry report |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number. |
| Latitude | LA | M | Activity detail; position at time of transmission |
| Longitude | LO | M | Activity detail; position at time of transmission |
| Quantity on board | OB | Activity detail; quantity by species on board, in pairs as needed. | |
| species | M | FAO species code | |
| live weight | M | Live weight in kilograms, rounded to the nearest 100 kilograms. | |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
2) ‘CATCH’ report
| Data Element | Field Code | Mandatory / Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| Sequence Number | SQ | M | Message detail; message serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘CAT’ as Catch report |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| Latitude | LA | M (1) | Activity detail; position at time of transmission |
| Longitude | LO | M (1) | Activity detail; position at time of transmission |
| Weekly Catches | CA | Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. (2) or last ‘Catch’ report, in pairs as needed. | |
| species | M | FAO species code | |
| live weight | M | Live weight in kilograms, rounded to the nearest 100 kilograms | |
| Days Fished | DF | M | Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last ‘Catch’ report |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010. (2)Meaning the first ‘Catch Report’ in the current fishing trip in the Regulatory Area. |
3) ‘CATCH ON EXIT’ report
| Data Element | Field Code | Mandatory /Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| Sequence Number | SQ | M | Message detail; message serial number in current year |
| Type of Message | TM | M | Message detail; ‘COX’ as Catch on Exit report |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| Latitude | LA | M (1) | Activity detail; position at time of transmission |
| Longitude | LO | M (1) | Activity detail; position at time of transmission |
| Weekly Catch | CA | Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. (2) or last ‘Catch’ report, in pairs as needed. | |
| species | M | FAO species code | |
| live weight | M | Live weight in kilograms, rounded to the nearest 100 kilograms | |
| Days Fished | DF | M | Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last ‘Catch’ report |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010 (2)Meaning the first communication of catches taken in the R.A. in the current fishing trip |
4) ‘TRANSHIPMENT’ report
| Data Element | Field Code | Mandatory /Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| Sequence Number | SQ | M | Message detail; message serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘TRA’ as Transhipment report |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| Quantity on-loaded or off-loaded | KG | Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed. | |
| species | M | FAO species code | |
| live weight | M | Live weight in kilograms, rounded to the nearest 100 kilograms, | |
| Transhipped To | TT | M (1) | Vessel registration detail; International radio call sign of the receiving vessel |
| Transhipped From | TF | M (1) | Vessel registration detail; International radio call sign of the donor vessel |
| Latitude | LA | M (2) | Activity detail; estimated latitude where the master intends to do the transhipment. |
| Longitude | LO | M (2) | Activity detail; estimated longitude where the master intends to do the transhipment. |
| Predicted Date | PD | M (2) | Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD) |
| Predicted Time | PT | M (2) | Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM) |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)Whichever one is appropriate (2)Optional for reports sent by the receiving vessel after the transhipment. |
5) ‘POSITION’ report/message
| Data Element | Field Code | Mandatory /Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination; ‘XNE’ for NEAFC |
| Sequence Number | SQ | M (1) | Message detail; message serial number in current year |
| Type of Message | TM (2) | M | Message detail; message type, ‘POS’ as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| Latitude | LA | M (3) | Activity detail; position at time of transmission |
| Longitude | LO | M (3) | Activity detail; position at time of transmission |
| Latitude (decimal) | LT | M (4) | Activity detail; position at time of transmission |
| Longitude (decimal) | LG | M (4) | Activity detail; position at time of transmission |
| Speed | SP | M | Activity detail; speed of the vessel |
| Course | CO | M | Activity detail; heading of the vessel |
| Flag State | FS | M (5) | Activity detail; flag-state of the vessel |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)Optional in case of a VMS message (2) Type of message shall be ‘ENT’ for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party. Type of message shall be ‘EXI’ for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional. Type of message shall be ‘MAN’ for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011 (3)Mandatory for manual messages (4)Mandatory for VMS messages (5)Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs |
6) ‘PORT of landing’ report
| Data Element | Field Code | Mandatory /Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination ‘XNE’ for NEAFC |
| Sequence number | SQ | M | Message detail; serial number of the report from the vessel in the relevant year |
| Type of Message | TM | M | Message detail; message type, ‘POR’ |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Trip Number | TN | O | Activity detail; fishing trip serial number in current year |
| Vessel Name | NA | O | Vessel registration detail; name of the vessel |
| Community fleet register number (CFR) | IR | O | Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters). |
| External Registration Number | XR | O | Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number |
| Latitude | LA | M (1) | Activity detail; position at time of transmission |
| Longitude | LO | M (1) | Activity detail; position at time of transmission |
| Coastal state | CS | M | Activity detail; coastal state of the Port of Landing |
| Name of Port | PO | M | Activity detail; name of Port of landing |
| Predicted Date | PD | M | Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD) |
| Predicted Time | PT | M | Activity detail; estimated time UTC when the master intends to be in port (HHMM) |
| Quantity to be landed | KG | M | Activity detail; quantity by species to be landed in the Port, in pairs as needed. |
| species | FAO species code | ||
| live weight | Live weight in kilograms, rounded to the nearest 100 kilograms | ||
| Quantity on board | OB | M | Activity detail; quantity by species on board, in pairs as needed |
| species | FAO species code | ||
| live weight | Live weight in kilograms, rounded to the nearest 100 kilograms | ||
| Date | DA | M | Message detail; UTC date of transmission |
| Time | TI | M | Message detail; UTC time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)Optional if a vessel is subject to satellite tracking. |
7) ‘CANCEL’ report
| Data Element | Field Code | Mandatory/Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates the start of record |
| From | FR | M | Name of the transmitting Party |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| Type of Message | TM | M | Message detail; message type, ‘CAN’ (1) as Cancel report |
| Radio call sign | RC | M | Vessel registration detail; international radio call sign of the vessel |
| Cancelled report | CR | M | Message detail; the record number of the report to be cancelled |
| Year of the report cancelled | YR | M | Message detail; year of the report to be cancelled |
| Date | DA | M | Message detail; date of transmission |
| Time | TI | M | Message detail; time of transmission |
| End of record | ER | M | System detail; indicates end of the record |
| (1)A Cancel report shall not be used to cancel another Cancel report |
ANNEX IV
INSPECTION IDENTIFICATION
A. Identification of inspectors
The card should be 10 × 7 cm and may be laminated plastic.
The colours of the NEAFC inspection pennant are indicated in Annex IV(B).
The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party
B. NEAFC Inspection signal
1.Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.
The distance between the pennants shall not exceed one meter
2.The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters ‘NE’ can be left out.
ANNEX V
NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES
A. Report of entry of inspection and surveillance craft in the R.A.
| Data Element | Code | Mandatory/ Optional | Remarks |
|---|---|---|---|
| Start Record | SR | M | System detail; indicates start of the record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| From | FR | M | Message detail; address of the transmitting Contracting Party |
| Record Number | RN | M | Message detail; message serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘SEN’ as entry report of the surveillance craft in the R.A. |
| Record Date | RD | M | Message detail; date of transmission |
| Record Time | RT | M | Message detail; time of transmission |
| Means of surveillance | MI | M | Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter |
| Radio call sign | RC | M | Surveillance detail; International radio call sign of the surveillance craft |
| Assigned inspectors ID | AI | M | Surveillance detail; card number, repeated as necessary |
| Date | DA | M | Surveillance detail; date of entry (1) |
| Time | TI | M | Surveillance detail; time of entry (1) |
| Latitude | LA | M | Surveillance detail; position at time of entry (1) |
| Longitude | LO | M | Surveillance detail; position at time of entry (1) |
| End record | ER | M | System detail; Indicates end of the record |
| (1)Estimated when message is sent prior to entry of surveillance craft |
B. Report of exit of inspection and surveillance craft from the R.A.
| Data Element | Code | Mandatory/ Optional | Remarks |
|---|---|---|---|
| Start Record | SR | M | System detail; indicates start of the record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| From | FR | M | Message detail; address of the transmitting Contracting Party |
| Record Number | RN | M | Message detail; message serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘SEX’ as exit report of the surveillance craft from the R.A. |
| Record Date | RD | M | Message detail; date of transmission |
| Record Time | RT | M | Message detail; time of transmission |
| Means of surveillance | MI | M | Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter |
| Radio call sign | RC | M | Surveillance detail; International radio call sign of the surveillance craft |
| Date | DA | M | Surveillance detail; date of exit (1) |
| Time | TI | M | Surveillance detail; time of exit (1) |
| Latitude | LA | M | Surveillance detail; position at time of exit (1) |
| Longitude | LO | M | Surveillance detail; position at time of exit (1) |
| End record | ER | M | System details; Indicates end of the record |
| (1)Same as the estimated surveillance detail in the SEN message when that message is being cancelled |
ANNEX VI
SURVEILLANCE AND SIGHTING REPORTS
A. NEAFC sighting report
| Data Element | Code | Mandatory/Optional | Remarks |
|---|---|---|---|
| Start record | SR | M | System detail; indicates start of record |
| Address | AD | M | Message detail; destination, ‘XNE’ for NEAFC |
| From | FR | M | Message detail; address of the transmitting party (Contracting Party) |
| Record Number | RN | M | Message detail; serial number in current year |
| Type of Message | TM | M | Message detail; message type, ‘OBS’ as Observation report |
| Radio call sign | RC | M | Surveillance detail; international radio call sign of the surveillance craft |
| Record Date | RD | M | Message detail; date of transmission |
| Record Time | RT | M | Message detail; time of transmission |
| Observation Serial Number | OS | M | Surveillance detail; observation serial number |
| Date | DA | M | Surveillance detail; date when vessel sighted |
| Time | TI | M | Surveillance detail; time when vessel sighted |
| Latitude | LA | M | Surveillance detail; latitude when vessel sighted |
| Longitude | LO | M | Surveillance detail; longitude where vessel sighted |
| Object Identification | OI | M | Vessel registration detail; radio call sign of the sighted vessel |
| External Registration Number | XR | M | Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number |
| Vessel Name | NA | O | Vessel registration detail; name of the sighted vessel |
| Flag State | FS | M | Vessel registration detail; flag state of the sighted vessel |
| Vessel Type | TP | O | Vessel characteristics; type of the sighted vessel |
| Speed | SP | O | Surveillance detail; speed of the sighted vessel |
| Course | CO | O | Surveillance detail; heading of the sighted vessel |
| Activity | AC | M | Surveillance detail; activity of the sighted vessel Annex XI (B) |
| Photograph | PH | M | Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’ |
| Comments | MS | O | Surveillance detail; free text to complete the report |
| End of record | ER | M | System detail; indicates end of an individual record |
| Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel. If positive identification is not possible the reason shall be specified in the comments field. |
B. NEAFC surveillance report
| CONTRACTING PARTY … | ASSIGNED INSPECTION CRAFT: | TYPE … |
|---|---|---|
| CALL SIGN … | ||
| NEAFC REFERENCE … | ||
| ASSIGNED INSPECTORS: | NAME … | NEAFC REFERENCE … |
| NAME … | NEAFC REFERENCE … |
A. PATROL
| A1 | PATROL ARRIVING IN RA: | DATE … | TIME … | UTC | LATITUDE … | LONGITUDE … |
|---|---|---|---|---|---|---|
| A2 | PATROL LEAVING RA: | DATE … | TIME … | UTC | LATITUDE … | LONGITUDE … |
| A3 | EQUIPMENT USED TO DETERMINE POSITION: … |
B. OBSERVATIONS
| B1 | B2 | B3 | B4 | B5 | B6 | B7 | B8 | B9 | B10 | B11 | B12 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No | Date | Time UTC | Position | Vessel sighted (1) | IRCS/external marking | Flag State | Heading/Speed | Typeof vessel | Activity | Photo No | Infringement or Observation | |
| Latitude | Longitude | |||||||||||
| (1)Identification (name/number) | ||||||||||||
| Authorised Inspector(s) signature … | Signature … | |||||||||||
| --- | --- |
ANNEX VII
NEAFC REPORT ON INSPECTIONS
| CONTRACTING PARTY: | … | |
|---|---|---|
| ASSIGNED INSPECTION VESSEL: | NAME | … |
| REGISTRATION NUMBER. | … | |
| CALL SIGN | … | |
| NEAFC REFERENCE | … | |
| ASSIGNED INSPECTORS: | NAME | … |
| NEAFC REFERENCE | … | |
| NAME | … | |
| NEAFC REFERENCE | … |
PART A. IDENTIFICATION OF INSPECTED VESSEL
| A.1.1. IMO number …… A.1.2. International Radio Call Sign … A.1.3. Vessel Name … A.2. External Registration Number … A.3. Vessel Type. … A.4. Position of Inspection determined by the inspection vessel DATE … TIME … UTC Latitude … Longitude … A.5. Equipment used to determine the position … | A.6. Flag state … A.7. Master’s Name and Address. … … … A.8. Vessel Activity … A.9. Position of Inspection determined by the inspected vessel DATE … TIME … UTC Latitude. … Longitude … A.10. Equipment used to determine the position … |
|---|---|
| Observations by the inspectors, if any: … … … … … … initials : … |
PART B. VERIFICATION (6)
| B.1. Vessel Documentation | Checked: Y/N | ||
|---|---|---|---|
| B.1.1. Authorisation to fish in the NEAFC Regulatory Area : | Y/N | ||
| B.1.2. Authorisation to fish the following regulated resources : … | |||
| B.1.3. Where appropriate, | Y/N | Certified Drawing or description of fish room kept on board: | Y/N |
| B.1.4. Where appropriate, | Y/N | Certified Drawing or description of refrigerated sea water tanks kept on board: | Y/N |
| B.1.5. Where appropriate, | Y/N | Certified Calibration tables of refrigerated sea water tanks kept on board : | Y/N |
| Observations by the inspectors, if any: … … … … … initials … | |||
| B.2. Reporting of vessel movements / VMS | Checked: Y/N | ||
| --- | --- | --- | --- |
| B.2.1. Fishing trip | B.2.2. Reports / VMS | ||
| Arrival in NEAFC RA | Last position communicated | VMS transponder installed | |
| VMS system operative | Y/N | ||
| Date | Are reports communicated | ||
| Time | | ||
| Longitude | | ||
| Latitude | | ||
| Days in NEAFC R.A | | date: … | |
| | date: … |
B.3. Recording of fishing effort and catches
| B.3.1. Fishing Logbook | Checked: Y/N | |
|---|---|---|
| B.3.1.1. Are recordings made in accordance with Article 9 (1): | Y/N | |
| B.3.1.1.1. If not, indicate the inaccurate or missing recording(s): | ||
| | ||
| | ||
| | ||
| | ||
| | Y/N | transhipments; |
| | Y/N | transmission of hail reports; |
| | ||
| | ||
| (1)Article 9 of the Scheme corresponds to Article 8 of Regulation (EU) No 1236/2010. | ||
| B.3.2 Production Logbook and Stowage Plan | Checked: Y/N | |
| --- | --- | --- |
| B.3.2.1. Are production logbook and stowage plan required: | Y/N | |
| B.3.2.2. Production logbook available : | Y/N | If No, go to 3.2.4 |
| B.3.2.3 If Yes, Information: | COMPLETE/INCOMPLETE | |
| B.3.2.3.1. If not, indicate the missing information: | ||
| | ||
| | ||
| | ||
| | ||
| B.3.2.4. A stowage plan maintained: | Y/N | |
| B.3.2.5. If Yes, Information: | COMPLETE/INCOMPLETE | |
| B.3.2.5.1. If not, indicate the missing information: | ||
| | ||
| | ||
| | ||
| B.4. Catches retained on board | Checked: Y/N | |
| --- | --- | --- |
| B.4.1. Quantities recorded by the master | ||
| Species | Declared quantities on board (Kilograms Live weight) | Where available Processed Quantities (Kilograms Processed weight) |
| On Board (1) | Caught (2) | Transshipped (3) |
| Total | ||
| (1)Quantities on board when entering the NEAFC RA (2)Quantities caught and retained on board in the NEAFC RA (3)Quantities loaded (+) or unloaded (-) in the NEAFC RA (4)Total declared quantities on board at the time of inspection | ||
| B.4.2. Quantities on board determined by the inspectors | ||
| --- | --- | --- |
| Species | Quantity (Kilograms Processed weight) | Volume/Density Factor /Conversion Factor |
| Total | ||
| (1)Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the master | ||
| B.5. Fishing gear and markings | Checked: Y/N | |
| --- | --- | --- |
| B.5.1. Type of fishing gear used (Appendix 2(A) to Annex II (1)): … | ||
| B.5.2. Type of net attachments used (Appendix 2(B) to Annex II (2)): … | ||
| B.5.3. Stationary gear used marked : | Y/N | Comment: … |
| B.5.4. Unused gear securely lashed and stowed: | Y/N | Comment : … |
| (1)Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation. (2)Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation. | ||
| B.5.5. Mesh measurement of gear used | Checked: Y/N | |
| --- | --- | --- |
| B.5.5.1. Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes) | ||
| Type of Gear (1) | CONDITION : WET/DRY | MATERIAL : … |
| MESH SIZE (WIDTH) In Millimetres | (in mm) | (in mm) |
| (1)Appendix 2(A) to Annex II (2) (2)Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation. | ||
| B.5.5.2. Chafer Samples of .............. meshes | ||
| --- | --- | --- |
| Type (1) | CONDITION: WET/DRY | MATERIAL: … |
| MESH SIZE (WIDTH) In Millimetres | (in mm) | (in mm) |
| (1)Appendix 2(B) to Annex II (2) (2)Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation. | ||
| B.5.5.3. Rest of net - Sample of 20 meshes | ||
| --- | --- | --- |
| Type (1) | CONDITION : WET/DRY | MATERIAL: … |
| MESH SIZE (WIDTH) In Millimetres | (in mm) | (in mm) |
| (1)Appendix 2(B) to Annex II |
PART C. EVALUATION
| C.1. Analysis of catches of the last haul | Checked: Y/N | |||
|---|---|---|---|---|
| SAMPLE TAKEN: Y/N | Weight: … in Kg. | VISUAL ESTIMATE Y/N | ||
| Species FAO Alpha Code | Weight of Species (live weight Kg) | % Undersized Fish | % Discards | Remarks |
| Total |
PART D. COOPERATION
PART E. INFRINGEMENTS AND OBSERVATIONS
| E.1. Infringements noted | |
|---|---|
| Article | List NEAFC provision(s) violated and summarise observations and pertinent facts |
| Seal Number(s) | Refer to evidence, documentation or photographs |
E.2. Observations by the inspectors
initials: …
Statement of witness:
date: signature:
name: address:
E.3. Observations by the Master
I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
Signature: Date:
PART F. DECLARATION BY NEAFC INSPECTORS
Date … and time arrived on board … UTC.
Date … and time of departure … UTC
Where appropriate, date … and time of the termination of the inspection … UTC.
Inspector’s signature(s). …
Inspector’s name(s)…
ANNEX VIII
PORT STATE CONTROL FORMS
Notifications and the completion of Parts A, B and C pursuant to Articles 22, 23 and 39 of the NEAFC scheme of control and enforcement shall be done through an online application established by the NEAFC Secretary on the NEAFC website. A fax-based system, using the forms set out in this Annex shall be used as a back-up system in the event that the NEAFC website is offline.
ANNEX IX
ANNEX X
DATA EXCHANGE FORMAT AND DATA COMMUNICATION SYSTEMS
A. Data exchange format
1.Data characters shall be in accordance with ISO 8859.1.
2.Each data transmission shall be structured as follows: a double slash (‘//’) and the characters ‘SR’ indicate the start of a message; a double slash (‘//’) and field code indicate the start of a data element; a single slash (‘/’) separates the field code and the data; pairs of data are separated by space; the characters ‘ER’ and a double slash (‘//’) indicate the end of a record.
B. Data communication systems
Electronic data transmission of reports and messages between Member States and the Secretary shall use data communication systems duly tested.
C.1 Format for electronic exchange of fisheries monitoring, inspection and surveillance information
| Category | Data Element | Field code | Type | Contents | Definitions |
|---|---|---|---|---|---|
| System Details | Start Record | SR | Indicates start of the record | ||
| End Record | ER | Indicates end of the record | |||
| Return Status | RS | Char*3 | Codes | ACK / NAK = Acknowledged / Not Acknowledged | |
| Return Error Number | RE | Num*3 | 001 – 999 | Codes indicating errors as received at operation centre) | |
| Message Details | Address destination | AD | Char*3 | ISO-3166 Address | Address of the party receiving the message, ‘XNE’ for NEAFC |
| From | FR | Char*3 | ISO-3166 Address | Address of the transmitting party, (Contracting Party) | |
| Type of Message | TM | Char*3 | Code | First three letters of the message type | |
| Sequence Number | SQ | Num*6 | NNNNNN | Message serial number | |
| Record Number | RN | Num*6 | NNNNNN | Serial number of the record in the relevant year | |
| Record Date | RD | Num*8 | YYYYMMDD | Year, month and date | |
| Record Time | RT | Num*4 | HHMM | Hours and minutes in UTC | |
| Date | DA | Num*8 | YYYYMMDD | Year, month and date | |
| Time | TI | Num*4 | HHMM | Hours and minutes in UTC | |
| Cancelled report | CR | Num*6 | NNNNNN | Number of the report to be cancelled | |
| Year of the report to be cancelled | YR | Num*4 | NNNN | Year of the report to be cancelled | |
| Vessel Registration Details | Radio Call Sign | RC | Char*7 | IRCS Code | International Radio Call Sign of the vessel |
| Vessel name | NA | Char*30 | Name of the vessel | ||
| Ext. registration | XR | Char*14 | Side Number of the vessel or IMO number in the absence of a side number | ||
| Flag State | FS | Char*3 | ISO-3166 | State of registration | |
| Contracting Party internal reference number | IR | Char*3 | ISO-3166 | Unique vessel number attributed by the flag State following to registration | |
| Num*9 | + max. 9N | ||||
| Port Name | PO | Char*20 | Port of registration of the vessel | ||
| Vessel Owner | VO | Char*60 | Name and address of the vessel owner | ||
| Vessel Charterer | VC | Char*60 | Name and address of the vessel charterer | ||
| Vessel Character Details | Vessel capacity | VT | Char*2 | ‘OC’/‘LC’ | According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69 |
| Unit | Num*4 | Tonnage | Capacity of the vessel in metric tons | ||
| Vessel Power | VP | Char*2 | 0-99999 | Indication of which measurement unit applies "HP" or "KW" | |
| Unit | Num*5 | Total main engine power | |||
| Vessel Length | VL | Char*2 | ‘OA’/‘PP’ | Unit ‘OA’ length overall, ‘PP’ length between perpendiculars | |
| Num*3 | Length in meters | Total length of the vessel in meters, rounded to the nearest whole meter | |||
| Vessel Type | TP | Char*3 | Code | As listed in Part A of Annex XI | |
| Fishing Gear | GE | Char*3 | FAO Code | International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI) | |
| Licence Details | Date of issuing | IS | Num*8 | YYYYMMDD | Date of Authorisation to fish for one or more regulated species |
| Regulated Resources | RR | Char*3 | FAO Species Code | FAO Species Code for the regulated resource | |
| Start Date | SD | Num*8 | YYYYMMDD | Date on which the validity of the authorisation/suspension commences | |
| End Date | ED | Num*8 | YYYYMMDD | Expiry date of the validity of the authorisation to fish for the regulated resource | |
| Limited Authorisation | LU | Char*1 | ‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not | ||
| Relevant Area | RA | Char*6 | ICES Code | Area(s) prohibited | |
| Species Name | SN | Char*3 | FAO Species Code | Prohibited species | |
| Activity Details | Latitude | LA | Char*5 | NDDMM *WGS-84) | e.g. //LA/N6235 = 62°35′ North |
| Longitude | LO | Char*6 | E/WDDDMM (WGS-84) | e.g. //LO/W02134 = 21°34′ West | |
| Latitude (decimal) | LT | Char*7 | +/-DD.ddd1 | Value negative if latitude is in the southern hemisphere1 (WGS84) | |
| Longitude (decimal) | LG | Char*8 | +/-DDD.ddd1 | Value negative if longitude is in the western hemisphere1 (WGS84) | |
| Trip Number | TN | Num*3 | 001-999 | Number of the fishing trip in current year | |
| Days Fished | DF | Num*3 | 1 – 365 | Number of days the vessel spent in the Regulatory Area during the trip | |
| Predicted Date | PD | Num*8 | YYYYMMDD | Estimated date UTC for future event | |
| Predicted Time | PT | Num*4 | HHMM | Estimated time UTC for future event | |
| Weekly catch | CA | The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed. | |||
| Species | Char*3 | FAO species code | |||
| Quantity | Num*7 | 0-9999999 | |||
| Quantity onboard | OB | Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed | |||
| Species | Char*3 | FAO Codes | |||
| Quantity | Num*7 | 0-9999999 | |||
| Transferred species | KG | Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A. | |||
| Species | Char*3 | FAO Codes in pairs | |||
| Quantity | Num*7 | 0-9999999 | |||
| Transhipped From | TF | Char*7 | IRCS Code | International Radio Call Sign of the donor vessel | |
| Transhipped To | TT | Char*7 | IRCS Code | International Radio Call Sign of the receiving vessel | |
| Coastal state | CS | Char*3 | ISO-3166 | Coastal state | |
| Port Name | PO | Char*20 | Name of the actual port | ||
| Reporting Details | Catch | CA | Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed | ||
| Species | Char*3 | FAO species code | |||
| Quantity | Num*6 | 0-9999999 | |||
| Cumulative catch | CC | Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed | |||
| Species | Char*3 | FAO species code | |||
| Quantity | Num*6 | 0-9999999 | |||
| Relevant Area | RA | Char*6 | ICES/NAFO Codes | Code for the relevant fishing area | |
| Zone | ZO | Char*3 | ISO-3166 | The code for a Contracting Party’s zone | |
| Year and month | YM | Num*6 | YYYYMM | The relevant year and month of reporting | |
| Surveillance/ Observed details | Latitude | LA | Char*5 | NDDMM (WGS-84) | e.g. //LA/N6535 = 65°35′ North |
| Longitude | LO | Char*6 | E/WDDDMM (WGS-84) | e.g. //LO/W02134 = 21°34′ West | |
| Speed | SP | Num*3 | Knots * 10 | e.g. //SP/105 = 10,5 knots | |
| Course | CO | Num*3 | 360° degree scale | e.g. //CO/270 = 270° | |
| Activity | AC | Char*3 | Activity code | First 3 characters of the activity, see Part B of Annex XI | |
| Means of Surveillance | MI | Char*3 | NEAFC Code | ‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter | |
| Assigned Inspector CP ID | AI | Char*7 | NEAFC Code | ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed | |
| Observation Ser. No. | OS | Num*3 | 0 - 999 | Serial number of the observation during relevant patrol in the Regulatory Area | |
| Date of sighting | DA | Num*8 | YYYYMMDD | Date when the vessel is sighted | |
| Time of sighting | TI | Num*4 | HHMM | Time in UTC when the vessel is sighted | |
| Object Identification | OI | Char*7 | IRCS Code | International Radio Call Sign of the sighted vessel | |
| Photography | PH | Char*1 | Was there a photography taken, ‘Y’ or ‘N’ | ||
| Free Text string | MS | Char*255 | Free text area |
C.2 Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties
| Category | Data Element | Field code | Type | Contents | Definitions |
|---|---|---|---|---|---|
| Logbook | Daily catch | CD | The total catch retained on board by species of the number of fishing operations per 24 hours period | ||
| Species | Char*3 | FAO species code | FAO species code for species listed in Annex II | ||
| Quantity | Num*7 | 0-9999999 | Live weight in kilogrammes | ||
| Total number of hauls/fishing operations during the day | FO | Num*6 | 0-999999 | Number of fishing operations per 24 hours period | |
| Catch discarded | RJ | Quantity caught and discarded by species | |||
| Species | Char*3 | FAO species code | FAO species code | ||
| Quantity | Num*7 | 0-9999999 | Live weight in kilogrammes | ||
| Transmission used | TU | Name of radio station through which the report is transmitted | |||
| Masters name | MA | Char*30 | Name of master | ||
| Production logbook | Quantity produced | QP | Quantity produced by species per day | ||
| Species name | FAO species code | ||||
| Quantity | Total product weight in kilogrammes | ||||
| Product form | Product form code (Part E of Annex XI) | ||||
| Quantity | Product weight in kilogrammes | ||||
| Product form code and weight of the product: use as many pairs as needed to cover all products | |||||
| Cumulative production of the period | AP | Total quantity produced since the entry into the Regulatory Area by species | |||
| Species name | FAO species code | ||||
| Quantity | Total product weight in kilogrammes | ||||
| Product form | Product from code (Part E of Annex XI) | ||||
| Quantity | Product weight in kilogrammes | ||||
| Product form code and weight of the product: use as many pairs as needed to cover all products | |||||
| Product code | PR | Char*1 | Product code Part E of Annex XI | ||
| Type of packing | TY | Char*3 | Type of packing Part F of Annex XI | ||
| Unit weight | NE | Net product weight in kilogrammes | |||
| Number of units | NU | Number of units packed |
C.3 Field codes described in C.1 or C.2 listed alphabetically
| Field code | Data element | Used in report or message |
|---|---|---|
| AC | Activity | OBS |
| AD | Address destination | All |
| AI | Assigned Inspector | SEN |
| AP | Cumulative production of the period | Production logbook |
| CA | Catch | REP, JUR ,CAT, COX, Logbook |
| CC | Cumulative catch | REP, JUR, Logbook |
| CD | Daily catch | Logbook |
| CO | Course | OBS |
| CR | Cancelled report | CAN |
| CS | Coastal state | POR |
| DA | Date | COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET |
| DF | Days Fished | CAT, COX |
| ED | End Date | LIM, AUT |
| ER | End Record | All |
| FO | Total number of hauls / fishing operations during the day | Logbook |
| FR | From | All |
| FS | Flag State | NOT, OBS |
| GE | Fishing Gear | NOT, Logbook |
| IR | Contracting Party internal reference number | NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook |
| IS | Date of issuing | AUT |
| KG | Transferred species | TRA, POR, Logbook |
| LA | Latitude | COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook |
| LG | Longitude (decimal) | POS, ENT |
| LO | Longitude | COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook |
| LT | Latitude (decimal) | POS, ENT |
| LU | Limited Authorisation | NOT |
| MA | Masters name | Logbook, Production logbook |
| MI | Means of Surveillance | SEN, SEX |
| MS | Free Text string | OBS |
| NA | Vessel name | NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook |
| NE | Unit weight | Production logbook |
| NU | Number of units | Production logbook |
| OB | Quantity onboard | COE, POR, Logbook |
| OI | Object Identification | OBS |
| OS | Observation Ser. No. | OBS |
| PD | Predicted Date | TRA, POR |
| PH | Photograph | OBS |
| PO | Port Name | NOT, POR |
| PR | Product code | Production logbook |
| PT | Predicted Time | TRA, POR |
| QP | Quantity produced | Production logbook |
| RA | Relevant Area | REP, JUR, LIM, Logbook |
| RC | Radio Call Sign | All |
| RD | Record Date | All |
| RE | Return Error Number | RET |
| RJ | Catch discarded | Logbook |
| RN | Record Number | All |
| RR | Regulated Resources | AUT, SUS |
| RS | Return Status | RET |
| RT | Record Time | All |
| SD | Start Date | WIT, LIM, AUT, SUS |
| SN | Species name | Production logbook, LIM |
| SP | Speed | OBS |
| SQ | Sequence Number | COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN |
| SR | Start Record | All |
| TF | Transhipped From | TRA, Logbook |
| TI | Time | All |
| TM | Type of Message | All except Logbook and Production logbook |
| TN | Trip Number | ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook |
| TP | Vessel type | NOT, OBS |
| TT | Transhipped To | TRA, Logbook |
| TU | Transmission used | Logbook |
| TY | Type of packing | Production logbook |
| VC | Vessel Charterer | NOT |
| VL | Vessel Length | NOT |
| VO | Vessel Owner | NOT |
| VP | Vessel Power | NOT |
| VT | Vessel capacity | NOT |
| XR | Ext. registration | NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS |
| YM | Year and month | REP, JUR |
| YR | Year of the report cancelled | CAN |
| ZO | Zone | JUR |
D. 1 Structure of reports and messages as laid down in Annex III when forwarded by Member States to the NEAFC Secretary
Where appropriate, each Member State shall retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:
—the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);
—the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.
D. 2 Return messages
If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.
a)Return message format:
Data Element Field Code Mandatory/Optional Remarks Start Record SR M System detail; indicates start of record Address AD M Message detail; destination, Contracting Party sending the report From FR M Message detail; XNE is NEAFC (who is sending the return message) Type of message TM M Message detail; message type RET for return message Sequence number SQ O Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received. Radio call sign RC O Reporting detail; international radio call sign of the vessel, copied from the report which is received. Return Status RS M Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK) Return error number RE O Reporting detail; number showing the type of error. See table b)for return error numbers Record number RN M Reporting detail; record number of the report/message which is received Date DA M Message detail; date of transmission of the RET message Time TI M Message detail; time of transmission of the RET message End of Record ER M System detail; indicates end of the record
b)Return error numbers:
Subject/Annex Error Numbers Error cause Rejected (NAK) Follow-up action required Accepted and Stored (ACK) Follow-up action required Accepted and Stored (ACK) with warning Communication 101
Message is unreadable 102 Data value or size out of range 104 Mandatory data missing 105 This report is a duplicate; attempt to re-send a report previously rejected 106 Unauthorised data source 150 Sequence error 151 Date/Time in the future 155 This report is a duplicate; attempt to re-send a report previously accepted Annex II
250 Attempt to re-Notify a vessel 251 Vessel is not Notified 252 Species not AUT, or LIM or SUS Annex VIII
301
Catch prior to Catch on Entry 302 Transhipment prior to Catch on Entry 303 Catch on Exit prior to Catch on Entry 304 No Position received (CAT, TRA, COX) 350 Position without Catch on Entry Annex X 401
Surveillance Exit prior to Surveillance Entry 450 Observation without Surveillance Entry 451 Inspectors or craft not notified
c)Identification of duplicate messages and reports:
Message/Reports Data Elements TM AD SQ RC LA/LT LO/LG SP CO DA TI OB CA RA DF KG TT TF PD PT CS PO CR YR Position POS y
y y y
y y Entry ENT y
y y y
y y Exit EXI y
y y y
y y Manual MAN y
y y y
y y Catch on Entry COE y
y
y y y Catch CAT y
y
Y Y
Y Y Y Catch on Exit COX y
y
Y Y
Y Y Y Transhipment TRA y
y
Y Y
Y Y Y Y Y Port of Landing POR y
y
Y Y Y
Y
Y Y Y Y Cancel CAN y
y
y y
Y Y For each message, if data in data-elements marked ‘Y’ is identical, then identify message as duplicate
ANNEX XI
CODES TO USE FOR COMMUNICATIONS TO THE NEAFC SECRETARY
A. Main Vessel Types
| FAO Code | Type of vessel |
|---|---|
| BO | Protection vessel |
| CO | Fish training vessel |
| DB | Dredger non continuous |
| DM | Dredger continuous |
| DO | Beamer |
| DOX | Dredger NEI |
| FO | Fish carrier |
| FX | Fishing vessel NEI |
| GO | Gill netter |
| HOX | Mother ship NEI |
| HSF | Factory mother ship |
| KO | Hospital ship |
| LH | Hand liner |
| LL | Long liner |
| LO | Liner |
| LP | Pole and line vessel |
| LT | Troller |
| MO | Multipurpose vessels |
| MSN | Seiner hand liner |
| MTG | Trawler drifter |
| MTS | Trawler purse seiner |
| NB | Lift netter tender |
| NO | Lift netter |
| NOX | Lift netter NEI |
| PO | Vessel using pumps |
| SN | Seine netter |
| SO | Seiner |
| SOX | Seiner NEI |
| SP | Purse seiner |
| SPE | Purse seiner European |
| SPT | Tuna purse seiner |
| TO | Trawler |
| TOX | Trawlers NEI |
| TS | Side trawler |
| TSF | Side trawler freezer |
| TSW | Side trawler wetfish |
| TT | Stern trawler |
| TTF | Stern trawler freezer |
| TTP | Stern trawler factory |
| TU | Outrigger trawlers |
| WO | Trap setter |
| WOP | Pot vessels |
| WOX | Trap setters NEI |
| ZO | Fish research vessel |
| DRN | Drifnetter |
| NEI = Not Elsewhere Identified |
B. Main vessel activities
| Alpha Code | Category |
|---|---|
| ANC | Anchoring |
| DRI | Drifting |
| FIS | Fishing |
| HAU | Hauling |
| PRO | Processing |
| STE | Steaming |
| TRX | Trans-shipping on or off loading |
| OTH | Others - to be Specified |
C. Main gear types
| FAO Alpha Code | Gear type |
|---|---|
| Surrounding Nets | |
| PS | With purse lines |
| PS1 | 1 vessel purse seine |
| PS2 | 2 vessels purse seine |
| Seine Nets | |
| SSC | Seine Scottish |
| Trawls — Bottom | |
| OTB | Bottom otter trawl |
| PTB | Bottom pair trawls |
| TBN | Bottom trawl Nephrop |
| TBS | Bottom trawl shrimp |
| OTT | Otter twin trawl |
| Trawls — Midwater | |
| OTM | Midwater otter trawl |
| PTM | Midwater trawls pair |
| Gillnets and Entangling Nets | |
| GNS | Gillnet anchored |
| GND | Drift nets |
| GEN | Gill tangle net (Not specified) |
| Traps | |
| FPO | Pot |
| Hooks and Lines | |
| LHP | Hand lines |
| LHM | Hand line mechanical |
| LLS | Set line long line |
| LLD | Drifting long line |
| LL | Long line |
| LTL | Trolling long line |
| LX | Hook and lines |
| Harvesting Machines | |
| HMP | Pumps |
| No Gear | |
| NIL | No fishing gear to report |
D. Main categories of devices and attachments of gear
| FAO 3 Alpha Code | Attachment or device |
|---|---|
| BSC | Bottom-side chafer |
| TSC | Top-side chafer |
| SBG | Strengthening bag |
| CPP | Chafing or protection piece |
| CDL | Cod line |
| LST | Lifting straps |
| RST | Round straps |
| FLP | Flapper |
| SNT | Sieve netting |
| SRP | Strengthening ropes |
| TQT | ‘Torquette’ |
| MLT | Median lacing of a trouser codend |
| STL | Strengthening lacing |
| LAR | Lacing rope |
| FLT | Float |
| EMD | Electro-mechanical devices |
| KTE | Kite |
| SPG | Separation Grids |
| SMP | Square mesh panel |
| CSS | Cod end sensu stricto |
| OTH | Others to be specified |
E. Product form codes
| 3-Alpha | Presentation | Description |
|---|---|---|
| CBF | Cod butterfly (escalado) | HEA with skin on, spine on, tail on |
| CLA | Claws | Claws only |
| DWT | ICCAT code | Gilled, gutted, part of head off, fins off |
| FIL | Filleted | HEA + GUT + TLD + bones off Each fish originates two fillets |
| FIS | Filleted and skinned fillets | FIL + SKI Each fish originates two fillets not joined by any part |
| FSB | Filleted with skin and bones | Filleted with skin and bones on |
| FSP | Filleted skinned with pinbone | Filleted with skin removed and pinbone on |
| GHT | Gutted headed and tailed | GUH + TLD |
| GUG | Gutted and gilled | Guts and gills removed |
| GUH | Gutted and headed | Guts and head removed |
| GUL | Gutted liver in | GUT without removing liver parts |
| GUS | Gutted headed and skinned | GUH + SKI |
| GUT | Gutted | All guts removed |
| HEA | Headed | Heads off |
| HET | Headed and tailed | Heads and tails off |
| JAP | Japanese cut | Transversal cut removing all parts from head to belly |
| JAT | Tailed Japanese cut | Japanese cut with tail removed |
| LAP | Lappen | Double fillet, HEA, skin + tails + fins ON |
| LVR | Liver | Liver only, In case of collective presentation* use code LVR-C |
| OTH | Other | Any other presentation |
| ROE | Roe (s) | Roe(s) only In case of collective presentation* use code ROE-C |
| SAD | Salted dry | Headed with skin on, spine on, tail on and salted dry |
| SAL | Salted wet light | CBF + salted |
| SGH | Salted, gutted and headed | GUH + salted |
| SGT | Salted gutted | GUT + salted |
| SKI | Skinned | Skin off |
| SUR | Surimi | Surimi |
| TAL | Tail | Tails only |
| TAD | Tailed | Tail off |
| TNG | Tongue | Tongue only. In case of collective presentation* use code TNG-C |
| TUB | Ube only | Tube only (Squid) |
| WHL | Whole | No processing |
| WNG | Wings | Wings only |
F. Type of packing
| Code | Type |
|---|---|
| CRT | Cartons |
| BOX | Boxes |
| BGS | Bags |
| BLC | Blocks |
G. Type of Processing
| Code | Type |
|---|---|
| FRZ | Frozen |
| FRE | Fresh |
| OTH | Any other processing |
ANNEX XII
CONFIDENTIAL TREATMENT OF ELECTRONIC DATA
Member States shall, when transmitting and receiving electronic data, take the necessary measures to comply with the confidentiality and security provisions set out in Recommendations approved by the NEAFC Commission.
(1) OJ L 348, 31.12.2010, p. 17.
(2) OJ L 343, 22.12.2009, p. 1.
(3) OJ L 128, 29.5.2000, p. 1.
(4) OJ L 112, 30.4.2011, p. 1.
(5) OJ L 5, 9.1.2004, p. 25.
(6) In the event that the result of the verification is positive indicate by encircling Y and if negative mark N, otherwise indicate or note the requested information.