Resolução da Assembleia da República n.º 66/2008 — Aprova o Acordo entre a República Portuguesa e a União Internacional das Telecomunicações Relativo à Realização…

The Purple-LAN shall be fully operational (including all network services) on 13 April 2009.

The Parties' IT support teams will work together to finalize the network design.

1.3 - Events participants «Orange-LAN», including Wireless LAN:

A second network for the events participants (hereinafter referred to as the «Orange-LAN»), with same or different network equipment and cabling than 1.2 mentioned above, for the cybercafé and events participants laptops (wired and wireless) connection to the Internet and webcast service.

The Orange-LAN shall be connected to the Internet through a firewall to the local ISP (see definition below).

The definition of the VLANs in the Orange-LAN shall be communicated to the Portuguese Party six months before the events.

There shall be sufficient wireless LAN access point to support the number of participants attending the events throughout the premises (e. g. meeting rooms, offices, cybercafé, press centre):

The wireless LAN infrastructure shall be load tested to ensure it can support the full capacity of the conference rooms.

In all conference rooms, one in every two seats at table shall be equipped with an Orange LAN Fast Ethernet LAN cable with male interface, allowing events participants and ITU officials to connect their laptops to the Internet by wire if desired.

The Orange-LAN shall be fully operational on 17 April 2009 at the latest.

The Parties' IT support teams will work together to finalize the network design.

2 - Dedicated leased lines to ITU:

Two 2 Mbps spatially diverse (distinct) terrestrial international circuits to link ITU headquarters in Geneva with the Purple-LAN, connected to two different routers in automatic failover and load-sharing mode. The round trip time (rtt) of the links between Geneva and the events premises shall not exceed 150 ms.

The routers used shall have at least two Fast Ethernet (10/100 Mbps) and one WAN (T1/E1/xDSL) interfaces, with adequate DRAM and CPU power to support filtered traffic between the events premises and ITU headquarters. The routers shall support the routing protocols that are being used at the ITU headquarters, which will be communicated to the Portuguese Party during the planning phase. The termination of the two circuits and the routers should be in the IT room where the core network equipment will be installed.

3 - Internet connection:

Two 20 Mbps duplex Internet links operating in load-sharing or failover mode to two separate Internet exchange points (e. g. 2 PoPs of an ISP). Sufficient bandwidth shall be foreseen for supporting all the participants at the event, including reserved bandwidth for webcast.

The termination of the two links should be in the IT room where the core network equipment will be installed.

The local Internet Service Provider shall provide forward DNS, SMTP and conference domain name services and at least one hundred and twenty-eight Internet routable IP addresses.

The following protocols shall be permitted on the Internet links: http, https, ftp, sftp, pptp, pna, rtsp, plus other protocols or tcp/utp ports on request.

The link shall allow web browsing and common VPN client connections from the Orange-LAN.

The link shall allow web browsing via proxy from the Purple-LAN and site-to-site IPSec VPN between the Purple-LAN and ITU in Geneva.

Client based VPN and Remote Desktop Client connection shall also be allowed.

A web-based page such as «MRTG» for monitoring the Internet traffic shall be operational and accessible by ITU technical staff. The daily Internet traffic statistics shall be made available to ITU at the end of WTPF-09.

4 - System and network security:

Adequate security measures shall be applied such that the network infrastructure is protected from unauthorized access and attacks. The sub-networks where events participants will be connected shall also be protected using technologies such as access control lists and firewalls.

Firewall in redundant configuration mode to protect the Purple-LAN and Orange-LAN from possible attacks from the Internet and to control any cross access between the Purple and Orange LANs; with an intrusion detection system for monitoring suspicious activities and security monitoring, alerting and reporting tools for the installed IT infrastructure.

The network equipment and installed computers shall have the stable release of latest patch as appropriate.

For all PCs to be installed, ITU will provide the images of the PCs, which contain updated version of anti-virus software, configured with daily updates of virus databases scheduled for downloads.

As a general practice, computers (e. g. in the cybercafé) which are dedicated to web browsing will be configured in such a way that users will not be able to install, save or shutdown the machine.

ITU will provide additional information as part of the work documents.

5 - Telephones and faxes:

5.1 - Quantity of equipment required:

Please refer to the document entitled «"Table of requirements» for the exact number of fixed, mobile phones and faxes required.

5.2 - Specifications:

Fixed telephone sets (some with local access and others with international access) shall be provided. All ITU staff shall be able to call the ITU headquarters in Geneva by using an abbreviated dialling code (e. g., simply dialling a short prefix and the extension):

ii) ITU mobile phones: +41 79 249 48xx, +41 79 599 15xx and +41 79 217 35xx;

iii) Main ITU fax number: +41 22 733 7256;

The telephone system shall be VoIP or TDM based; the following functions shall be provided:

Mobile phones with local line and international line shall be provided to key ITU officials identified by ITU. These telephones are to be assigned on-site by ITU at its discretion. In addition, international access SIM cards and pre-paid phone cards are to be made available for sale in the Congress Center.

Telephone lines for the answering machines in the interpreters' office.

Fax machines all with international access and compatible with those at ITU headquarters. At least two of these fax machines shall be equipped with paper feeder for sending multiple pages documents, with telephone list option for sending to multiple locations in one manual operation.

In the Press working room used by the media, the fax machines and telephones shall be for use with pre-paid cards (journalists to cover the communication costs), as well as two ISDN (BRI) lines with network termination for use by journalist.

The list of attributed telephone and fax numbers should be made available to ITU at least four weeks prior to the opening of WTPF-09.

6 - Webcast:

Webcast service shall be provided for the main conference rooms as described in annex 2. The host country webcast team shall coordinate with the ITU webcast manager for the webcast schedule and placing the webcast streams on the ITU website. The following items can be foreseen for each room from which there will be webcasting:

6.1 - Equipment and infrastructure:

It should be noted that the double audio recording of the meetings: one for floor and one for English audio feeds described in annex 2 is a separate requirement, which is not part of the webcasting requirement.

6.2 - Network requirements for webcast:

7 - Cybercafé & service desk:

A cybercafé equipped with Wireless LAN, PCs, wired Ethernet connections, printers and high speed photocopiers for use by events participants. Please refer to table of requirements for the exact number of equipment required. There should be sufficient power points with European and US electrical sockets for laptops and for recharging batteries. Toner and power adapters shall be made available to the service desk.

A service desk area with at least sixteen network connection points on both the Purple and Orange LANs, with PCs and network printers for the ITU and local staff and spares.

8 - Server requirements:

The following servers shall be required from the Portuguese Party to provide a Windows-based IP network environment, with local file, print, mail and Internet services:

8.1 - Minimum hardware and operating system requirements of the servers:

ITU shall provide the information on how the servers should be configured.

9 - PCs, printers, scanners and other equipment:

9.1 - Quantity of equipment required:

Please refer to the document entitled «Table of requirements» for the exact number of PCs, printers and scanners required for ITU and local staff, meeting rooms, rooms management system, cybercafé, registration and spares.

9.2 - PCs (minimum requirements):

All PCs provided shall be from a reputable manufacturer, released to the market within the last twelve months, with sufficient CPU and 2 Gbyte memory for working efficiently in a typical office environment, in particular with:

It is very important that all the PCs provided are identical, which is a prerequisite for the replication process.

9.3 - Printers (minimum requirements):

Note. - Two of the PCs and one of each model of the printers shall be sent to ITU headquarters two months before the events. ITU shall prepare on DVDs the master images for the various PC configurations needed. The DVDs, printer and the PCs shall then be sent to the Portuguese Party so that the local team can replicate the PCs that are required in advance, using an agreed replication software.

On the last day of WTPF-09, all the hard-disks on the PCs and servers provided by the Portuguese Party must be erased.

9.4 - Scanners (minimum requirements):

9.5 - Large flat screens (Plasma/LCD) (minimum requirements):

9.6 - Additional requirements:

In addition to the items listed in the «Table of requirements» document, two external DVD burners are also required, e.g. for webcast encoding from DVDs.

10 - Software licences:

It is the responsibility of the Portuguese Party to arrange for the necessary software licences for the software installed in the servers and PCs that are provided by the Portuguese Party.

ITU will provide the Portuguese Party with details of software in the DVD images for the PC replication and the configuration requirements of the servers four months before the events so that Portugal may conclude the necessary licence agreements.

11 - Facilities in rooms for ICT equipment:

12 - Onsite support:

Below is an estimation of the local IT staff required for the events. It is the responsibility of the Portuguese Party to ensure there is adequate support for the listed functions outlined below, which may vary depending on the time available for the preparation, installation and the number of people at the events.

12.1 - Local staff for events support (parts of it to be transferred to staffing table):

For the implementation and operations of the ICT infrastructure and to provide support for end users, with the understanding 24 x 7 coverage will be required during the events period:

([ver documento original](https://files.diariodarepublica.pt/1s/2008/12/25100/0913209163.pdf))

The job descriptions for the above functions are included in a separate document with job descriptions of all local staff.

12.2 - Service providers:

The Portuguese Party should obtain support from the manufacturer or service provider of the selected hardware and software for the implementation of this annex. The support may include site survey, design, implementation and maintenance of the solutions. It will be appropriate to involve ITU in the selection process. In all cases ITU shall be provided with contact details of the Service Providers.

24 x 7 maintenance support from service providers for any critical components.

13 - Documentation:

The following information should be provided to ITU during the preparatory phase, which is approximately five months ahead of the events:

13.1 - Initial preparatory phase:

13.2 - Middle preparatory phase:

ii) Network equipment;

iii) Connectivity;

iv) VLANs;

vi) IP addresses;

vii) Configuration files of the network equipment;

13.3 - Final preparatory phase:

13.4 - Events timeline:

A detailed events timeline document will be prepared by ITU and transmitted to the the Portuguese Party in due time.

ANNEX 4

Security and safety

1 - As referred to in article vi of this Agreement, the present annex contains information to allow the Portuguese Party to assess the likely work and costs involved in providing security and safety measures needed by ITU for the purpose of the events. These measures are based on minimum operational security and safety standards as well as on best practices for standardized operational procedures.

2 - This annex is divided into three sections: I) General; II) Security, and III) Safety. It is important to note that the Security Plan will not be included in this or other annexes. The Security Plan remains a separate classified document to be shared on a need-to-know basis.

I) General

3 - WTPF-09 is mainly a policy and strategy Forum with discussions of a non-technical nature.

4 - WTPF-09 participants will consist of delegates from 191 member States, representatives from ITU sector members, observers from the United Nations, specialized agencies, IAEA, observers pursuant to Resolution 99 (Rev. Antalya, 2006) and ITU officials, accompanying family of the above and accredited press. The public may also be present at WTPF-09. Status level of typical events participants will be defined by ITU and a list of all events participants will be provided to the Portuguese Party. Such list will include: name, function, status level, country of origin, organization/entity, if appropriate.

5 - The physical perimeters of all sites to be used for the events will be clearly defined between the Parties. The responsibilities of the Parties and others in respect of security and safety will be properly established, based on the principles of this Agreement and its annexes.

II) Security

6 - The Portuguese Party shall designate a Security Liaison Officer. This contact should be a senior officer from the Police, Gendarmerie or other security, law and order organization. This Officer will, as the main interlocutor, be in direct contact with the ITU Security and Safety Coordinator.

7 - The required security coverage for personnel and equipment expected prior to, during and after the events will be agreed well in advance. This will also include typical events hours, and coverage requirements in person/hours per day. Included will be security personnel requirements in terms of language, experience, skills and special teams.

8 - ITU with local coordination and support from the Portuguese Party as established in paragraph 4.5 of article iv, will be responsible for events access control measures, accreditation and badging, including measures for dealing with lost or stolen badges.

9 - Appropriate security measures for events participants, visitors and ITU officials will be determined by the ITU Security and Safety Coordinator in coordination with the Portuguese Security Liaison Officer. These measures will reflect Events participants' and others' status level. Special and specific measures for VVIPs and VIPs will form part of the Security Plan.

10 - Infrastructure security and equipment as well as portable security equipment including telecommunication equipment to be made available by the Portuguese Party will be determined by the ITU Security and Safety Coordinator in coordination with the Portuguese Security Liaison Officer.

III) Safety

11 - The Congress Centre shall provide a site focal point/manager for the purpose of liaison, troubleshooting and support. Locksmiths, electricians and other repair and maintenance staff shall be on call at all times for the duration of the events.

12 - Collaboration between ITU and medical, fire, emergency and civil-protection services will be facilitated by the Portuguese Party. The Portuguese Party will make available to the ITU Security and Safety Coordinator national and local plans for mitigation of natural catastrophe and other risks for the events.

ANNEX 5

Travel arrangements

1 - As referred to in article viii of this Agreement, travel of ITU officials taking part in the events is arranged in accordance with the Staff Regulations and Staff Rules of ITU, the supplementary service orders issued in connection therewith and the relevant decisions of the Council.

2 - In this regard, ITU officials are entitled to:

Transportation expenses;

Terminal expenses;

Travel subsistence allowance;

Rest days during or after travel, depending on its duration;

Necessary additional expenses incurred during travel, if any.

I - Transportation expenses

3 - The normal route for all official travel shall be the most direct and economical route. The normal mode of transportation for all official travel shall be by air. An alternative mode of transportation may be approved when, in the opinion of the Secretary-General, its use is in the best interest of the Union.

4 - All official travel shall be by air in economy class.

5 - However, ITU officials may travel by air at the class immediately below first class when traveling whenever:

The duration of the journey is nine hours or longer;

For round-trip travel, the duration of either journey is nine hours or more.

The duration of a particular journey being determined on the basis of the combined flying time of all legs of the journey to a given destination by the most direct and economical route available, including transit up to a maximum of four hours of scheduled waiting times. It excludes travel time to and from airports.

6 - Elected officials are entitled to first-class accommodation when travelling by air.

7 - ITU officials are entitled to reimbursement of excess baggage beyond the limitation prescribed by the transportation companies, up to a maximum of 30 kg. Elected officials travelling by a class other than first class are entitled to payment for excess baggage to bring their baggage entitlement to the amount allowed for first-class air travel.

II - Terminal expenses

8 - The amount of the terminal expenses paid to staff members in respect of official travel, for each transfer between the airport or any other point of arrival or departure and the hotel or any other place of residence, is thirty US dollars (US$ 30).

9 - This amount is reduced as transportation is provided free of charge by the Portuguese Party.

10 - These terminal expenses are paid to ITU officials in advance of their departure in the form of a lump sum.

III - Travel subsistence allowance

11 - ITU officials receive an appropriate daily subsistence allowance (DSA), which may vary from area to area and with salary levels, in accordance with the current United Nations schedule of rates. The DSA schedule is updated monthly by the United Nations.

12 - As lodging is provided free of charge by the Portuguese Party, the standard rate shall be reduced by fifty percent.

13 - The DSA rates appearing in the United Nations schedule shall apply to the travel of ITU officials in grades P.5 and below.

14 - The rates for elected officials will be forty percent (rounded to the nearest US dollar) above the normal rates.

15 - The rates for staff in the Senior Counsellors category (D1 and D2) shall be fifteen percent above the published rates (rounded to the nearest US dollar).

IV - Rest days during travel, depending on its duration

16 - When an ITU official travels at the Union's expense, by air or mainly by air:

ii) If the scheduled or actual flight time is more than ten hours but not more than sixteen hours, he/she will not normally be required to commence duty within twenty-four hours of arriving at his/her destination. Alternatively, the Union may decide to grant a stopover not exceeding twenty-four hours. If the final stage of the journey exceeds six hours, the ITU official will not normally be required to commence duty within twelve hours of arrival;

iii) If the scheduled or actual flight time of the journey exceeds sixteen hours, the Union may allow either two stopovers, neither of which shall exceed twenty-four hours or one stopover with a rest period not exceeding twenty-four hours on arrival at the destination.

17 - DSA is paid for the whole period of travel, including rest periods and stopovers.

V - Necessary additional expenses incurred during travel

18 - Necessary additional expenses incurred by ITU officials in connection with official business or in the performance of authorized travel may be reimbursed by the Union after completion of travel, provided the necessity and nature of the expenses are satisfactorily explained and supported by proper receipts, which shall normally be required for any expenditure in excess of six US dollars (US$ 6).

VI - Particular restrictions

19 - For security reasons, the Secretary-General and the Deputy-Secretary General are not allowed to travel on the same flights or to use the same mode of transportation on the same date and hour.

20 - The number of ITU officials travelling on the same flight or using the same mode of transportation is limited to a maximum of thirty people.

VII - Ticket issuance

21 - Due to the high number of tickets for transportation to be issued during a limited period of time, as well as recurring modifications to be handled (changes in the staffing table, modification of travel dates, cancellations, etc.), issuance of tickets shall be made at ITU headquarters by the on-site travel agency, taking into account special negotiated fares, if any.